A virtual conference


A virtual conference is not like an in-person conference. It takes place solely online and requires attendees to focus on a screen for hours at a time.Jan 7, 2022


What are the benefits of a virtual conference?

Benefits of virtual conferences Conferences are typically used to gather like-minded people in one place over a given time to forward a goal, explore an idea, or develop a set of skills. By hosting a conference virtually, organizers eliminate the logistics involved with in-person events, and it’s easier to include a milieu of participants whose attendance is no longer limited by distance, time, or cost of travel.

How to run a virtual conference?

The 2022 TIPE (technology, industry, people, economics) 3D Printing Conference is billed as a virtual global event focused on presenting additive manufacturing-related case studies and user applications, projections about the AM industry’s future …

How does a virtual conference work?

In addition, event hosts can make the most out of the following advantages of a virtual conference:

  • Engage attendees more effectively with 1:1 live and group chats
  • Attentive and centered audience with audio/video integrations
  • Measure ROIs that helps us shape our next strategy
  • Interaction with new people from all over the world
  • Networking with other experts in the same field
  • Relatively quicker and easier to set up
  • Attract more sponsors

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How to create a virtual conference room?

  • Schedule a series of email and SMS notifications to follow-up with registrars.
  • Display clickable offers in between your conference.
  • Use the ‘Panic button’ in case of a mishap to get redirected to another live room.
  • Interact with event attendees and create attendee engagement by using real-time polls and surveys.

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What does virtual conference mean?

Virtual meetings, also known as virtual conferencing, is the hosting of a meeting in a virtual environment online. You can host a virtual meeting with audio, video, and screen sharing.

What are the benefits of a virtual conference?

Virtual conferences are often shorter than a traditional conference with a reduced number of live sessions, and offer attendees the flexibility to access pre-recorded content at their own pace, allowing attendees to more easily balance commitments such as work, study or child care.

What are the opportunities of virtual events?

What Are the Biggest Advantages Of Virtual Events?Increased attendee count. … More value for exhibitors and sponsors. … Significantly reduced expenses. … Ensures effective networking. … Facilitates attendee feedback. … Saves a lot of time. … Analytics at the fingertips. … Offers greater flexibility for attendees.More items…•

What is the value of virtual events?

The reach potential is exponentially greater than in-person because virtual events are not constrained by a specific location — your audience is global. You can measure engagement, and you can gather real-time data to analyze post-event to guide future events as well as smart, targeted marketing.

What are the disadvantages of a digital conference?

Cons of Virtual Meetings vs Face-to-Face MeetingsInteractions Between Participants Are Difficult. … Visual and Audio Only. … Less Dynamic. … Internet Connections Can Fail. … Team Members May Be in Different Time Zones. … Participants May Not Know Each Other. … Pay for Software.

How do you attend virtual conferences?

Tips for attending a virtual conferenceClear your schedule. Set your out of office message on your email so that you are not tempted to check your email and respond. … Do some pre-work before the conference. … Test out your equipment. … Prepare to immerse yourself in the conference.

What is a virtual conference?

A virtual conference is different than a simple virtual meeting. It’s an entire virtual experience. They are often multi-day, are hosted online and…

Why host a virtual conference?

A virtual conference allows organizations to reach a broad audience, as virtual conferences often result in 8x the number of registrations as tradi…

How do you create a virtual conference strategy?

A virtual conference is not like an in-person conference. It takes place solely online and requires attendees to focus on a screen for hours at a t…

What are some goals or KPIs of a virtual conference?

As with any event, you’ll need to set goals and identify key performance indicators (KPIs) before the event in order to assess event success at eve…

How do you execute a virtual conference?

Virtual conferences aren’t all that different than in-person conferences. In fact, much of the planning is the same – from website creation to regi…

How do you build cross-functional teams?

When you make the decision to go virtual, get ready for your planning team to change. To make a technically complex digital marketing program a suc…

How do you choose the right virtual event technology?

Taking your event virtual often means adding new technologies into the mix. The first question on most planners’ minds is how are attendees going t…

How do you plan the virtual conference content experience?

According to Forbes, content is still king. But, the attention span of an attendee has changed. The virtual conference needs to be structured in a…

How do you facilitate networking at virtual conferences?

After great content comes connection building. The physical proximity of in-person events allows attendees to create their own community for the du…

What does sponsorship look like for virtual conferences?

There are many types of sponsorship available at virtual conferences, including many of the same offerings used at in-person events. There are vide…

What is a virtual conference?

Put simply, a virtual conference is exactly what it says on the tin; a conference held in a virtual space.

Why do companies use virtual conferences?

Where small companies might have previously been unable to facilitate an event, due to financial limitations, running a virtual conference cuts the required spend by a considerable amount, by removing the need for travel, venue hire, accommodation or catering.

What platforms facilitate it?

Online, virtual events are becoming more commonplace and because of this, there is more software being developed to meet this need all the time.

What are the pros and cons of virtual conferences?

While there are a great many benefits to running your event online, there are invariably areas which will be different to running it face-to-face, perhaps producing a different set of results.

What type of business do virtual conferences suit?

Every company, no matter what size or industry, has the potential to benefit from using virtual conferencing.

How can attendees interact with one another in real time?

Attendees can interact with one another in real time, by joining one of the many tables in the virtual conference space and even features sofa areas to facilitate more informal conversations.

What is the difference between in person and online conferences?

Online conferences and events allow you to skip the extra expenses and only pay your registration fee. Convenient.

What is virtual conference?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle. These ideas also work for virtual retreats. Specifically, this list includes: …

How to create a virtual event?

To create a virtual event, first research and select the software and equipment you will need to execute your event. Once you choose your technology, you can begin recruiting and invite experts to present. You may also begin to plan virtual activities such as online cocktail hours, remote team building games, and other web extras such as ecommerce shops and digital book nooks. When your planning is complete, you can advertise your event online and open the registration process.

How to set up a rewind for a conference?

You can set up an online rewind by uploading video of the virtual discussions onto your event website. This offering can drive more guests to sign up for your conference, since the flexible schedule affords overcommitted attendees leeway. If a prospective attendee was hesitant to register for fear of missing a main event, then unfettered access to a replay may convince that guest that enrolling is still worth the cost.

What is a virtual swag bag?

Virtual swag bags are collections of gifts you can send via email, no need to trek to the post office! What to include in a digital swag bag: Virtual gift cards, like Amazon or Starbucks. Trials for apps like Calm or Pandora. Subscription or access to a digital industry journal.

Why are virtual daycares so popular?

Because guests will attend your conference from the comfort of home instead of the seclusion of an event center, there is a possibility that kids may crash the affair. For this reason, some organizers are advertising virtual conferences as children-friendly to encourage the attendance of busy parents. You can take this notion one step further by offering entertainment specifically for the kids.

What is hype in social media?

Social media hype. Social media is one of the most useful digital marking tools, and one of the best ideas for marketing virtual conferences. You can build hype for your event by running special campaigns on your social platforms.

Where are you staying at a conference?

At traditional conferences, guests may ask each other, “where are you staying?” to which the reply may be, “the Hilton downtown right next to the art museum, ” or “an Airbnb lake house just outside the city.” If all attendees stay at the same hotel, the conversation may shift to, “what’s the view from your room?” In the case of my annual company meeting, I could only ever answer, “I can see the top of the parking garage from my window.”

What is virtual conference?

Virtual Conference. What is a virtual conference? A virtual conference is a conference that happens online instead of in the “real world.”. In the past, this has meant that real-world conference programming is adapted almost 1:1 to virtual platforms instead, with events—if not centralized on a central platform—taking place across the internet, …

Is virtual conference more flexible?

Virtual conferences are also far more flexible when it comes to timing: There’s no longer a need to have an exhausting day that begins with a breakfast event and continues until an evening happy hour—and that’s all before you catch up on the office emails.

What is a virtual conference?

People often confuse a virtual conference with a virtual meeting or a meeting. Generally, virtual conferences are hosted online and include live sessions, panel discussions, demos, and more. The purpose of virtual conferences is lead and demand generation, adoption and retention, brand awareness, and relationship building. While having said is easier than done, pulling off a stellar virtual conference needs planning, presentation and proactivity. The below steps break down the process of hosting a virtual conference online.

How do you create a virtual conference strategy?

You will come across many free webinar platforms online. Although they are free, they do not provide all the requisite features needed to host a large-scale virtual conference. Here is a checklist that you must run through before choosing your pick:

How to improve virtual event?

Share your screen and navigate your attendees through your site of software. Finally, make sure to consider how hardware and equipment can improve your virtual event. For this, you might consider investing in an HD webcam as that can mark a stark difference in the results.

How to keep your audience engaged during a live stream?

Relevant content is not enough to keep your audience’s attention at all times. Start taking live polls and surveys during your live stream. This will keep a tab on how engaged are your participants with the event. This will also keep them more involved. Aside from this, enable your own chat messaging options that allow both private and public texts. End your event with a planned Q&A session. Virtual hand raising and audience spotlight tools that show the person asking a question on a video live stream replicate the live Q&A experience even further.

Do you send a transcript of a webinar?

Most of the webinar tools send out a transcript to the attendees, once the event is over. Do not forget to send out a quick survey, which can be in a ratings-based or a Q&A format to get the right feedback from your audience. Know what did they like and know what could have been done better. To encourage attendees to take the survey, promise to upload responses on social media, or enter anyone who answers the survey into a prize drawing.

What is virtual conference?

A virtual conference is an event that is conducted online and where partakers with similar concerns attend remotely, usually from the convenience of their homes, cars, or peak of a mountain – all they require is a good internet connection and a device!

Why are virtual conferences important?

Virtual conferences have been a lifesaver for countless organizations during global crises, like the recession in the late 2000s. It not only brought economic but environmental advantages as well.

How long does it take to host a virtual conference?

It takes very meticulous effort to bring you the virtual experience needed to make a difference. On average, it takes around 3 months in setting up an online event. Most of the time is spent on content, design, configurations and preparing webinars. Most importantly, it takes time to promote the event through various marketing channels to reach your audience.

What is vfairs?

vFairs strives to deliver top-class virtual events for all audiences, with an intuitive platform that recreates physical events through an immersive online experience. With a range of powerful features and dedicated support for users around the world, vFairs removes the hassle from organizing, exhibiting at, and attending events such as conferences, trade shows, and career fairs. Contact the vFairs team to learn more or request a demo to see a virtual event in action.

How to develop a virtual conference strategy?

Once you have determined your goals, you start working on the strategy based on the desired outcomes. The first step in developing your strategy is to select a target audience suitable for your virtual conference. Make sure, all of this is aligned with your goals and objectives.

Is Virtual Conference compatible with CRM?

It is also compatible with CRM platforms that will make your virtual conference experience a breeze. Click here to see a list of questions that might come handy for your event. Choosing the right platform with CRM integration allows you to: Share content using dynamic layouts and customized designs.

What Are Virtual Conference Platforms?

Virtual conferencing platforms allow you to host large scale virtual conferences online. With the rise of social distancing, these tools eliminate the need for people to travel to a specific location in order to attend an event.

Why is virtual conference important?

It’s vital for businesses to evaluate and understand the engagement levels over a virtual conference. It acts as real-time feedback for hosts to improve on different aspects. Thus, your virtual events platform should display holistic engagement statistics on registration, attendance, polls, etc.

What is Communique platform?

Communique (founded 2001) is an all-in-one virtual event platform that helps organizations host amazing virtual events with leading edge design and attendee engagement.

How many people can attend a webinar jam?

WebinarJam is a cloud-based virtual event platform that lets you create and host virtual events including webinars, virtual meetings, and live streaming. It can connect with 5000 attendees and six presenters in a single event – though it places a 4-hour limit.

What is Whova conference?

Whova is an all-in-one virtual event platform that helps you stream sessions, replay videos, engage attendees, create virtual booths, and more. It works with all major video streaming platforms and helps you manage videos and session info in one place.

What is a vfair?

vFairs is a virtual event platform that helps you host online and semi-online webinars, trade shows, conferences, etc. It offers a chat room feature with one-on-one audio and video support and integrates with top CRMs and marketing solutions.

What is the best virtual event platform?

1. Eventzilla. Best for marketing and promotion of your virtual events ($1.50 per registration). Eventzilla is a virtual event platform that helps you host, set up, and manage all virtual events like webinars, live streams, and conferences.

How to deliver real value and impact when hosting a virtual conference?

If you want to deliver real value and impact when you host a virtual conference – and, as a result, prime your attendees to return for your next offerings – you need to put effort into “curating” the experience in way that helps bring out the value of the content in much the same way that a well-curated exhibit in a museum greatly enhances the value of the objects on display.

What are the criticisms of virtual events?

Mix in meaningful social. One of the typical criticisms of virtual events is that you don’t manage to get the same networking and interaction that you do with face-to-face events.

What is content call?

In general, the content call was a way to make sure the presenters had begun actively thinking about their material and that there was enough time for us to help fill any gaps or act on any good ideas that came up.

What do vendors want?

What most vendors want is a well qualified audience – that is a group of people who clearly possess the characteristics of the vendor’s target customers. If you can offer the chance to get in front of such a group, then you can greatly increase the efficiency of the vendor’s sales process – and that is valuable.

What is the best way to differentiate your event as a professional effort?

Providing for clear, competent learner support is one of the main ways you can differentiate your event as a professional effort. And, if you want to position it as a premium offering, you definitely need to provide good support.

Can attendees be valuable collaborators?

I mentioned above that attendees can be valuable collaborators for marketing the event. Through the use of social tools like chat and discussion, they also can and should be valuable contributors to the learning experience. But you can take things even a step or two further by featuring attendees in the session content. We did this in a number of ways.

Can you host a virtual conference?

If you or your organization already offer a face-to-face conference, hosting a virtual conference can be be a natural way to reach even more people.

How long does it take to set up a virtual conference?

On the other hand, event organizers that want a full-scale online trade show with multiple locations such as a welcome lobby, exhibit hall with booths, theater, networking lounge, resource center, etc. typically take six weeks or more to set up. If a virtual event includes external booth sponsors, they will need time to gather their digital assets (documents, video’s, links to webpages) and graphics to set up their virtual booth.

What Are the Benefits of Hosting a Virtual Conference?

The main benefit to virtual conferences is cost savings related to travel, meals, and accommodations. Second, virtual conferences increase audience reach to anyone, anywhere. Finally, virtual conferences provide more data (metrics and reporting). Every attendee activity is tracked and measured including content views.

What was the last step to make the virtual conference happen?

The last step to make the virtual conference happen was having the right people on board.

How to use two devices for live presentations?

Use two devices for live presentations with slides: Instead of looking in the corner of their screen, ask speakers to view their slides on a mobile or tablet placed right above their laptop webcam. They’ll see the slides while connecting with the audience.

How to do a live presentation?

Speaker instructions for live talks 1 Use two devices for live presentations with slides: Instead of looking in the corner of their screen, ask speakers to view their slides on a mobile or tablet placed right above their laptop webcam. They’ll see the slides while connecting with the audience. 2 Create a smooth learning flow: To make sure the presentations don’t overlap and that they are connected, ask each speaker to provide a written outline in advance. If needed, ask speakers to reference the previous video or link to what comes next.

What is the main instruction for both pre-recorded and live presentations?

The main instruction for both pre-recorded and live presentations was having an external microphone, a high-quality external camera, and a great source of light. To make the talks look consistent, the speakers had to have a plain, light-colored background.

How to make sure presentations don’t overlap?

Create a smooth learning flow: To make sure the presentations don’t overlap and that they are connected, ask each speaker to provide a written outline in advance. If needed, ask speakers to reference the previous video or link to what comes next.


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