Are employees paid to go to conferences


Employers are required to compensate non-exempt employees for time spent traveling to attend local conferences, classes, meetings, or other work-related events that is above and beyond the employee’s normal commuting time and takes place in one day.


Is sending someone to a conference worth it?

If you send someone to a conference and they learn and network and create content, then that’s great. But, to truly make it valuable, they’ve got to bring all that back and share it with all the folks who didn’t get to go to the conference, but could benefit from the good stuff.

Is attending conferences tax-deductible?

Is Attending Conferences Tax-Deductible? Can You Deduct Photography Props on Taxes? In general, you can deduct “ordinary and necessary expenses” for attending business meetings and conferences when the expenses directly relate to your business, job, or profession, says the Internal Revenue Service.

What is day one compensation for travel to a conference?

Day One: They are entitled to compensation for time spent traveling to the conference after 9 a.m. and all time at the conference or elsewhere until 5 p.m. Meal times at the conference need not be counted as hours worked unless the employee is required to attend the meal, in which case that time is counted as hours worked.

Can I deduct the cost of a conference for my family?

When you take the family to a conference, you can only deduct the business-related portion of your expenses. You cannot deduct the cost of the family’s hotel suite; instead, deduct the cost of a single room for yourself.


Conferences can be worthwhile — just make sure they’re really worth your money

Maurie Backman is a personal finance writer who’s passionate about educating others. Her goal is to make financial topics interesting (because they often aren’t) and she believes that a healthy dose of sarcasm never hurt anyone. In her somewhat limited spare time, she enjoys playing in nature, watching hockey, and curling up with a good book.

1. What will my employees gain from the conference?

Many conferences offer solid learning opportunities for attendees, but not all are created equal. Before agreeing to send employees to a conference, figure out exactly what they plan to get out of that event.

2. What costs will I incur other than the fee for the conference itself?

Conferences cost money — that’s a known fact. But the $500 attendance fee you might be looking at isn’t necessarily the sole cost involved in sending employees. You’ll also need to factor in travel to and from that event, lodging, and meal allowances (unless food is provided at the conference itself).

3. Can I afford to have key players out of the office simultaneously?

If there’s a notable conference on the horizon, chances are, it’ll appeal to more than one employee of yours. But sending three or four people to a conference isn’t just something you’ll need to consider from a cost perspective; you’ll also need to weigh the impact on the business.

4. What networking opportunities are available?

One big reason to attend business conferences is to network and seek out new partnerships. Before sending your employees to a conference, assess its size and scope.

What is an example of a non-exempt employee who normally works on campus?

Example: A non-exempt employee who normally works on campus attends a mid-day meeting at Lincoln Laboratory. Time spent travelling to and from Lincoln can be compensated.

What is a non-exempt hourly employee?

A non-exempt, hourly employee is generally not entitled to additional compensation for commuting to and from MIT or a related local work site. Example: A non-exempt employee who normally works on campus is assigned to work at Lincoln Laboratory for the day. They are not entitled to compensation for time spent commuting between home …

How many hours can an employee work in a week?

If this travel time causes the employee to work more than 40 hours in a work week (or over 8 hours in a day, if required by an applicable collective bargaining agreement), the employee is entitled to overtime.

Is sleeping on Saturdays counted as time worked?

However, time spent on personal activities (e.g., eating or sleeping) on Saturdays, Sundays, and holidays, but not while “in transit,” is not counted as time worked for pay purposes, provided the employee has no work duties or responsibilities.

Is an overnight stay considered time worked?

With certain exceptions, hours spent in authorized travel on official business, when an overnight stay is not required, is considered time worked for pay purposes. Exceptions: No compensation is needed for meal times and commuting time between an employee’s home and the airport, railroad, or bus station. Example : A non-exempt employee flies …

Is time spent in transit counted as time worked?

Time spent “in transit” on Saturdays, Sundays, and holidays during hours that correspond to the employee’s regular working hours should be counted as time worked for pay purposes.

Can an employee lose or gain regular earnings as a result of travel?

In general, an employee should not lose or gain regular (base) earnings as a result of travel. “Travel status,” as used in these guidelines, refers to the time between leaving home or the regular workplace to begin business travel and returning home or to the regular workplace.

Is travel time considered work time?

An employee’s travel, performed for the employer’s benefit (for example, in response to an emergency call back to work outside normal work hours, or at the employer’s special request to perform a particular and unusual assignment, or as a part of the employee’s primary duty, or in substitution of his or her ordinary duties during normal hours) is also considered compensable work time.

Do you have to pay an employee for traveling out of town?

Out-of-town and Overnight. Employers are only required to compensate an employee who travels out-of-town and overnight to a conference or work-related event when the travel time coincides with the employee’s regularly scheduled work hours (regardless of the day of the week).

Is time spent traveling compensable?

In that case, the time is not compensable because it’s considered ordinary home to work travel. Special One Day Assignments in Another City. Employers are required to compensate non-exempt employees for time spent traveling to attend local conferences, classes, meetings, or other work-related events that is above and beyond …

Is travel from worksite to home compensable?

Travel during regular work hours from worksite to worksite is compensable time. Occasionally, an employee ends their workday at a different site. The return trip to the original worksite would be considered compensable time; the travel from the original worksite to home would not be compensable.

Why is training important for business?

Training helps your business run efficiently. Better trained employees are better equipped to tackle whatever comes their way without sacrificing quality or efficiency.

Is training expensive?

From employers’ perspectives, I understand that training can be expensive, and that it represents a substantial investment in your employees. Before looking for ways to spend less on paying employees for time spent in those events, I always encourage employers to think twice. The monetary investments in training and paying employees to attend training will pay off. How?

Is FLSA training non-compensable?

Employers most frequently encounter problems with this third element. To be non-compensable, the training must be unrelated to the employees’ present job duties. The FLSA regulations are as clear as mud on this point. Training can be related to the job, but must not be targeted to helping employees perform their current job duties more effectively. If the training will help the employee gain a new certification, a new skill, or a more advanced skill, then the training may not be directly related for purposes of this third test. This factor lends itself to examples, which I’ll share after the Thanksgiving holiday.

Is it voluntary to attend a FLSA meeting?

The FLSA regulations go on to state the obvious: if you require the employee to attend the lecture, training, or meeting–even if you give them the choice of when to do it–then it isn’t voluntary.

Does FLSA count time attending a meeting?

My soapbox speeches aside, the FLSA regulations do specify that an employee’s time attending a meeting, seminar, lecture, or training need not be counted if:

Is work that is just for practice as part of training that an employer cannot use is not “productive work”?

Work that is just for practice as part of training that an employer cannot use is not “productive work.” On the flipside, if the employer will use the work product produced during a lecture, training, or meeting, then it is work that the employer must compensate the employee for doing.

Is attendance voluntary?

If the employee would suffer any kind of adverse action (discipline, discharge, loss of pay, delay or denial of a raise/promotion or other opportunity, loss of job duties, etc.), then attendance is not voluntary.

Do you have to pay for a seminar from Cleveland to Pittsburgh?

If an employee travels from Cleveland to Pittsburgh for a two-day seminar at the direction of your company, you must pay for the hours the employee would have worked in a normal workday for each of those days , even if they were on Saturday or Sunday.

Is home to work travel paid?

Home to Work Travel, as explained above, is commuting time, not work time, and it’s not paid.

Is commuting time a business expense?

Commuting time is personal time, not business time. The IRS does not allow businesses to deduct commuting time as a business expense, and employees should not be paid for the commuting time. 1  2 . The Department of Labor (DOL) discusses employees who drive employer-provided vehicles. The DOL considers the time spent in home-to-work travel by an …

Is travel part of normal work?

Travel That’s Part of the Employee’s Normal Work. Time an employee spends traveling is part of the job. You must count this time as work time. The time the employee spends going to the first job site, and home from the last job site, is commuting time and isn’t paid. 7 

Is travel time considered work time?

Travel Away from Home. If travel includes an overnight stay it is travel time. The DOL doesn’t include travel away from home outside regular hours as a passenger on an airplane, train, boat, bus, or car as work time. But you must count hours worked on regular working days and work hours on nonworking days (weekends and holidays). 8 

Should you pay an employee for driving to a store?

You ask an employee to drive to a store on work time to get bagels for the office meeting. If the employee makes this trip during normal work hours, he or she should be paid.

Do you have to pay employees for travel?

In general, your business should pay employees for the time they spend traveling for work-related activities. You don’t have to pay employees for travel that is incidental to the employee’s duties and time spent commuting (traveling between home and work). Travel time can include both local trips and travel away from home.


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