Are virtual conferences than conferences


At the end of the day, a virtual conference is not really that different from an in-person conference. Like a more traditional conference format, virtual events still have an overall theme, workshops, breakout sessions, and networking opportunities.


Are virtual conferences worth it?

While many virtual conferences recently have been free, there is a shift towards some form of cost as this event type becomes more established. Virtual conferences can help greatly expand brand awareness, networking opportunities, lead generation, and more.

What are the best virtual conferences in 2022?

INBOUND is undoubtedly one of the best virtual conferences in 2022. It is widely renowned in the marketing world, uniting professionals across the globe and featuring trademark inspirational content, creative opportunities to network, and unique Q&As with keynote speakers.

How can marketer help you run a successful virtual conference?

Marketing, who is already used to running successful webinar programs, can assist with content, promotion, and overall strategy. Marketers, who are also involved in vetting technology for tech stacks, are key players when it comes to securing the proper virtual conference software.

What is the ideal length for a virtual conference?

When asked the ideal length for a virtual conference, a majority (59%) of respondents opted for 1-2 hours as the ideal length. In addition, the number of respondents that preferred conferences that lasted one day or more was only 3% for virtual conferences compared to 19% for in-person conferences.


Is a conference call considered virtual?

A conference call is a telephone call involving multiple participants. Also known as a teleconference, people invited to the meeting can join by dialing a number which will connect them to a conference bridge. These conference bridges act as virtual rooms that allow several people to host or join meetings.

Why are virtual meetings better?

Advantages Of Virtual Meetings. Online meetings require less cost and time compared to physical sessions. Virtual/online discussion needs a computer or smart device with a stable internet connection. The attendees need to come from different locations, due to which there may be a delay in gathering all participants.

Are virtual meetings more effective than in-person?

Both online and in-person meetings have benefits, as well as, drawbacks. For example, virtual meetings take away the ability to read non-verbal cues, which some research suggests makes for 80% of our communication. On the other hand, in-person meetings can lack inclusivity of individuals’ communication styles.

What does virtual conference mean?

Virtual meetings, also known as virtual conferencing, is the hosting of a meeting in a virtual environment online. You can host a virtual meeting with audio, video, and screen sharing.

What are pros and cons of virtual meetings?

Pros and Cons of Virtual MeetingsPro: Cost-effectiveness. … Con: There is less interaction. … Pro: More Frequent Meetings. … Con: They are less spontaneous. … Pro: Increased attendance. … Con: Internet Connections Can Fail.

What are the disadvantages of virtual?

Advantages and Disadvantages of Virtual Teams: A Quick SummaryAdvantagesDisadvantagesCost SavingsLack of TrustIncreased ProductivityReduced Team CollaborationNo Unnecessary MeetingsSocial IsolationHealthy Work-Life BalanceHidden Technological Costs4 more rows•Aug 30, 2021

What are the disadvantages of virtual meetings?

Cons of Virtual Meetings vs Face-to-Face MeetingsInteractions Between Participants Are Difficult. … Visual and Audio Only. … Less Dynamic. … Internet Connections Can Fail. … Team Members May Be in Different Time Zones. … Participants May Not Know Each Other. … Pay for Software.

Are face to face meetings better than virtual?

Having a conversation with someone face-to-face allows for a more fluid and dynamic exchange of ideas and collaboration. Unlike in a virtual meeting, we’re not subject to time delays that can make the responder seem less friendly or focused, and it’s harder to misinterpret essential non-verbal cues.

How effective are virtual meetings?

Are virtual meetings finally the most effective use of personnel and company time? According to research from Lifesize, 76% of people have used video collaboration to work remotely and 75% of those found an increase in productivity and enhanced work-life balance.

What are types of conferences?

1.1 Different types of conferenceTypeExamplesSymposiumSpanish and Portuguese Studies Postgraduate SymposiumSeminarIGRS: From Textual to Visual Departmental Research Seminar (Italian, UCL)ColloquiumColloquium for Police History (SSEES)WorkshopMutual Perceptions in Travel Literature (SOAS)2 more rows

Is virtual and Zoom the same thing?

Virtual meetings: This is where people from any given location use video, text, and audio to interact at the same time. These are hosted on platforms such as Skype, Zoom, and Google Hangouts. Put simply, a virtual meeting is a meeting done online without a physical location.

What does a virtual conference look like?

A virtual conference works very much the same as a live one. The base experience for each virtual conference is the same, while the way in which they are presented varies from platform to platform. Participants sign up to attend but instead of a physical address and directions, they receive an internet link.

What is a virtual conference?

A virtual conference is different than a simple virtual meeting. It’s an entire virtual experience. They are often multi-day, are hosted online and…

Why host a virtual conference?

A virtual conference allows organizations to reach a broad audience, as virtual conferences often result in 8x the number of registrations as tradi…

How do you create a virtual conference strategy?

A virtual conference is not like an in-person conference. It takes place solely online and requires attendees to focus on a screen for hours at a t…

What are some goals or KPIs of a virtual conference?

As with any event, you’ll need to set goals and identify key performance indicators (KPIs) before the event in order to assess event success at eve…

How do you execute a virtual conference?

Virtual conferences aren’t all that different than in-person conferences. In fact, much of the planning is the same – from website creation to regi…

How do you build cross-functional teams?

When you make the decision to go virtual, get ready for your planning team to change. To make a technically complex digital marketing program a suc…

How do you choose the right virtual event technology?

Taking your event virtual often means adding new technologies into the mix. The first question on most planners’ minds is how are attendees going t…

How do you plan the virtual conference content experience?

According to Forbes, content is still king. But, the attention span of an attendee has changed. The virtual conference needs to be structured in a…

How do you facilitate networking at virtual conferences?

After great content comes connection building. The physical proximity of in-person events allows attendees to create their own community for the du…

What does sponsorship look like for virtual conferences?

There are many types of sponsorship available at virtual conferences, including many of the same offerings used at in-person events. There are vide…

Why are virtual conferences important?

Virtual conferences offer planners and marketers a way to connect with a broader audience, often leading to higher registration numbers than in-person events as travel and cost are no longer burdens attendees must bear. In our new normal, virtual events have taken over.

What is the purpose of virtual conferences?

The purpose of virtual conferences is lead and demand generation, adoption and retention, brand awareness, and relationship building . A virtual conference is a great alternative, or companion for hybrid events, to an in-person conference.

How many sessions can you have in a virtual conference?

Don’t be afraid to cut the number of sessions for a virtual conference – where you might have more than a hundred sessions at an in-person conference, it’s not unusual to cut that down to 20 when going virtual.

What is event data?

1. Event Data: This is basic data that describes the event itself. Event type, cost, date, location, registration counts, etc. are examples of event data. Capturing event data for your virtual events allows you to compare the virtual event’s performance with virtual events, as well as its in-person counterparts.

Is a virtual conference the same as an in person conference?

Virtual conferences aren’t all that different than in-person conferences. In fact, much of the planning is the same – from website creation to registration to email marketing – the basics are all in place. But, with virtual conferences, a larger emphasis must be placed on technology.

What are the advantages of in person conferences?

One potential advantage of in-person conferences is that you don’t have to be there to “be there.”. Session and even overall conference replays can, and often are offered either as part of the event registration or as an add on in limited access or post-event replay type pricing models.

What are the issues with online conferences?

Another issue that arises with online conferences is the willingness of participants to pay what conference organizers would say would be a fair price. In the case of an in-person conference, the participant can “see” the venue, the conference space, the audio/visual set up and other “clues” to what a conference actually costs to put on. “People don’t want to pay. Full stop,” says Adam Parry, Editor of Event Industry News and Co-founder of Event Tech Live . “If they can get something for free, that is always their preferred option.”

Can you see value of online conference?

The attendee may not “see” the value of an online conference vs. one that is held in person. They also may not understand the costs involved in hosting a virtual conference. Attendees may see online conferences similar to “free” webinars, and expect to be “sold” something online, rather than getting a real benefit.

Do conference goers prefer online conferences?

Conference-go ers clearly prefer online conferences that get right to the point. The socializing and networking time between sessions, snack and lunch breaks, and other items can be eliminated. While this is often invaluable time at conferences, it is limited by the constraints of digital events.

Does timing matter in a conference?

However, timing does matter a great deal, as does the cost of the conference. But just like in-person conferences, there are models that can help you establish the right pricing structure, and offering on-demand replays of a live conference is a sure way to add value for nearly every category of those surveyed.

Do you need to be paid to attend an online conference?

Many prefer the ability to network at in-person conferences that does not occur in most virtual environments. The truth about online conferences is that speakers still need to be paid, equipment and software are still needed, and personnel must still invest time running the conference.

The advantages of virtual conferences

There’s a reason why more marketers are gravitating to a virtual or hybrid event format. Several reasons, in fact. They can help to lower costs, reach more people, provide content for marketing, and help you track the success of your event.

The disadvantages of virtual conferences

The list of advantages of virtual conferences is notably longer than the downsides, but that doesn’t make the downsides any less important. Before you go all-in on virtual events, consider the following:

Addressing online conference challenges with Canapii

The advantages and disadvantages of a virtual event don’t matter as much if you don’t also have the right event software leading the way. At Canapii, we’ve developed purpose-built tools that increase these advantages and out shadow the downsides to make every virtual event a smooth success. Learn more when you schedule a demo.

What is virtual event?

Virtual events are built on digital data, meaning that every piece of information is processed within a software system . There’s no scanning of badges as people enter the conference room but just one click on a URL. Not you, nor any of your employees, will have to type information from paper forms, as everything is online from the start. You can also search for the right data immediately if necessary.

What is great about digital marketing?

What’s great about digital marketing and online events is that you can measure nearly everything and make conscious decisions based on the numbers. That isn’t always possible with in-person events as some processes can’t be automated.

Can you divide a conference into different roles?

During in-person events, you know exactly what your position is. However, you can’t assign specific roles to different participants in order to give certain people access to some functions and deny it to others. And that’s all possible with digital conferences! You can divide attendees into presenters, hosts, and audience members to be sure that no one will have access beyond their permission level.

Is a virtual event a reflection of a traditional event?

We believe that a virtual event should never be a simple reflection of a traditional one, but a unique experience running on its own terms. Webinar platforms offer a variety of features that can create new opportunities. Many actions that they make possible would be impossible in real life, such as precise analytics and sharing digital assets simultaneously with other attendees during the workshop.

Can you make a call to action button in a virtual event?

Every marketer and salesperson knows about the potential power of a good call to action. With virtual events, you can create a special button that simultaneously pops up on all attendees’ screens at an appropriate time. That’s a special feature that you can’t make use of during in-person conferences.

Virtual Conferences 101

Compared to other categories of virtual events, such as webinars or happy hours, virtual conferences are longer in nature and typically have a larger audience. Virtual conferences can last for hours and even days, depending on how an event organizer decides to break up the programming.

5 Benefits of Having a Virtual Conference

Over time, event professionals have discovered that there are some major benefits of going virtual and hybrid. Here are just five of those benefits:

The Differences Between Virtual Conferences and Webinars

Virtual events are a valuable channel for connecting with an audience. There are many differences between a virtual event like a webinar and a virtual conference. Below we will discuss some of the key differences.

7 Elements of a Virtual Conference

Virtual conferences are complex. Many elements need to be included in your event agenda to make it successful. Here are our top seven picks for connecting with and engaging attendees and amplifying your brand voice.

6 Steps For Planning a Virtual Conference

What are you trying to accomplish? Once you have your purpose, you can set event goals. Your purpose and goals will act as the driving force behind your planning; anything you decide from your budget to your content should support the goals and purpose of your event.

15 Questions To Ask When Choosing a Virtual Event Solution

There are a variety of tools and solutions you can use to produce your next virtual event. If you’re feeling a little overwhelmed or unfamiliar in the territory, check out these key questions to ask to make sure you can get the most comprehensive platform to cover all your virtual event needs.

KPIs for Measuring Virtual Conference Event Success

Regardless of whether your event is virtual, hybrid, or in-person, it’s important to understand how your organization calculates event ROI. Here are just a few to get you started:

Frequently Asked Questions (FAQ) About Virtual Conferences

To better understand the ins and outs of virtual conferences, let’s explore some of the most commonly asked questions about them.

Key Steps to Hosting a Virtual Conference

Next, let’s look at a few of the most important steps to follow when developing and hosting an online conference – some of which, it should be noted, are exactly the same steps that should be followed when hosting an offline conference.

How do I find conferences online?

Finding conferences online is as easy as it gets. With virtual conferences becoming the new norm, the volume of search for online conferences is steadily growing. The easiest way to find out what online conferences are coming up in your industry or any other industry is:

Best marketing conferences in 202 2

SMSS is a distinguished social media conference, aimed at solution and service providers to engage directly with a targeted audience of decision-making marketers.

Best business conferences in 2022

The Startup Grind Conference brings inspiration to startups around the world. Being hosted online and offering a choose-what-you-pay model, this year´s edition is more accessible to entrepreneurs globally.

Best technology conferences in 2022

Owned and produced by the Consumer Technology Association, CES encompasses every aspect of the tech sector. It is the most influential tech event in the world and the platform to showcase breakthrough technologies and global innovators.

Best IT conferences in 2022

Hosted by a leading provider of business cloud communications and contact center solutions, RingCentral Connect is the best virtual conference for IT professionals, business owners, or anyone interested in learning what’s new in the world of business communications.

Best HR conferences in 2022

Given the shift to remote work that many companies have undertaken, Running Remote could not be more relevant. Whether your employees are 100% remote working or you´ve taken a hybrid approach, this conference is for you.

Best education conferences in 2022

Online Educa Berlin (OEB) is the annual leading international event on technology-supported learning.


About Virtual Conferences

To be honest, until now I had no idea that virtual conferences existed. They’re online events that are designed to mirror an in-person conference. For example, there is usually a morning keynote presentation followed by some breakout sessions, and then some opportunities for networking. The whole conference tak…

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In-Person Conferences

  • Pros of In-Person Conferences
    1. Meeting Face-to-Face: I’ve participated in many conferences over the last few years, and I can tell you that nothing compares to the excitement of getting everything ready for a show, hitting the road, and meeting people face-to-face, such as sponsors, keynote speakers, strategic partners, v…
  • Cons of In-Person Conferences:
    1. Budget: Let’s be honest here, conferences are not cheap. Whether you attend the conference or you sponsor an event, the result is the same: it’s always expensive. Between the flights, the hotels, the cell phone expenses and the restaurants, it really adds up. 1. Time: Attending conferences is …

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Here’s My View

  • At first glance, virtual tech conferences seem like a great idea! I mean you get access to the same information as you would at a traditional conference but without the travel time and costs. Now, the question is, can virtual conferences be a replacement to in-person conferences? My personal opinion is that virtual conferences are more like an add-on than a replacement to in-person conf…

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What’s Your View?

  • Have you attended a virtual conference? If so, what was the experience like? How could it be improved? Please share your experience and opinion by commenting below.

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The Preference For In-Person Conferences

to Pay Or Not to Pay

  1. Lower costs:Costs are saved on hiring a venue, catering company and staff. Attendees can save on entry fees to the events and any associated costs such as transport and accommodation, which can be…
  2. Increased reach: Virtual meetings allow for greater geographical accessibility and visibility, while providing more convenience. You can therefore grow your email database and subsequ…
  1. Lower costs:Costs are saved on hiring a venue, catering company and staff. Attendees can save on entry fees to the events and any associated costs such as transport and accommodation, which can be…
  2. Increased reach: Virtual meetings allow for greater geographical accessibility and visibility, while providing more convenience. You can therefore grow your email database and subsequently your aud…
  3. Save time: Attendees simply need to follow a link in order to attend virtually. This saves the time needed on transportation for in-person events, which can therefore improve productivity.
  4. Improved note taking: Contentcan easily be shared with the audience in a compelling, digital format during or after a meeting or event, meaning that less time is spent taking down notes.

The Ideal Length of A Conference

Live vs. Streaming On-Demand

Hump Day?

Morning People



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