Can contractors bill for conferences

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They may only allow you to charge at meetings they specifically ask you to attend.Feb 20, 2013

Who should the contractor speak with for rules that apply to contractors?

The contractor should speak with the Contracting Officer or Contracting Officer Representative for rules that apply to the individual contract. 2. Does the Joint Travel Regulations (JTR) apply to contractors?

How does a government contract with a contractor work?

The contractor wants the government to pay for them to do so at the contract rates. Your technical people think they should do that at no additional cost to the government. Unless the contract expressly states otherwise, the contractor is not obligated to send its people to specific training at its own expense.

Should the government pay for training for contractor’s employees?

I suspect that your technical people want the contractor’s employees to attend specific training, so they will be able to do the work the government wants them to do. The contractor wants the government to pay for them to do so at the contract rates. Your technical people think they should do that at no additional cost to the government.

Are all costs treated the same in government contracting?

In government contracting, not all costs are treated the same. When your organization enters into a contract with the government, you will work with a specific set of accounting rules as outlined by the Federal Acquisition Regulations (FAR).

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Can a provider bill for a team conference?

Each provider must also be able to bill for the team conference in accordance with her or his scope of practice in that particular state—and must document his or her involvement in the conference. If the required providers are not present or if they don’t all meet these criteria, no one can bill a team conference code.


Do doctors have to bill for team conferences?

Before physicians can bill for team conferences, they must meet specific criteria. First, they must have a medically necessary reason. If there has been no change in the patient’s condition nor any changes in a patient’s plan of care, it may be hard to make the case that a weekly team conference is medically necessary.


What are billable costs?

Your billable costs can include items and services purchased directly for the contract that you have actually paid for at the time of your request for reimbursement. You can also include: 1 Costs that you have incurred, but not necessarily paid yet, for supplies and services purchased directly for the contract. 2 Associated financing payments to subcontractors, as long as you are not delinquent in paying costs of contract performance in the ordinary course of business.


How often can a small business bill?

If your company is not considered a small business, then you can bill no more frequently than every two weeks. If you are a small business concern, then you may receive more frequent payments. Your billed costs must be allowable in accordance with FAR Subpart 31.2 cost principles and procedures.


When is the government required to provide notification?

You are required to provide notification when it is expected that your cumulative incurred costs will exceed 75 percent of the estimated cost limitation or funding limitation within the next sixty days. The government is not obligated to reimburse you for any costs incurred in excess of the estimated cost or funding unless there is some other contract provision that provides for a specific exception.


Is the government obligated to reimburse you for any costs incurred in excess of the estimated cost or funding?

The government is not obligated to reimburse you for any costs incurred in excess of the estimated cost or funding unless there is some other contract provision that provides for a specific exception. The contract clause in FAR 52.216-8, entitled Fixed Fee, is included in your cost-plus fixed-fee contracts.


What is the difference between an independent contractor and an employee?

With an independent contractor, one is paying for a product or result. With an employee, one is paying for him or her to do what is asked, whatever that might be. With employees, one controls not only the nature of the work, but the method, manner, and means by which they do it. In Alford v.


Why should a business lawyer be encouraged?

Business lawyers should encourage their clients do so when additional workers are brought on, when the tenure and nature of the relationship changes, when the tasks expected of the worker expand or contract, or when other terms and conditions of the work change.


Do reimbursements have to be factored into the price you are paying an independent contractor for a finished product?

Classically, all such items are supposed to be factored into the price you are paying the independent contractor for a finished product. As a result, reimbursements and reimbursement policies are likely to be reviewed if your client becomes involved in a worker classification dispute.


Is hiring an employee an independent contractor?

The decision whether to hire a worker as an employee or an independent contractor is a significant one with fingers in a large number of pies, with regulations from the IRS, the Department of Labor and employment statutes, and state unemplo yment insurance authorities . In fact, it is hard to think of a more consequential business decision.


Can lawyers be issue spotters?

Lawyers can be good issue spotters, and should help the client to consider whether certain workers can be allowed to complete work on their own schedule as long as they meet applicable deadlines. Such flexibility can help to show that the workers involved are independent contractors.


Is a contractor required to report on the progress of a laundry room?

The mere fact that an independent contractor must provide a weekly progress report on how the installation of the new laundry room in your house is going does not mean the builder is an employee. But if the report involves constant tweaking and redirecting of the effort, it might be otherwise.


Is it inappropriate to have one employee selling shoes on an independent contractor basis?

Many businesses have some employees and some independent contractors, and there is nothing improper in so doing. However, it is inappropriate to have to have one worker selling shoes on an independent-contractor basis and another similarly situated worker doing the same thing as an employee.


What are the terms of a contract?

The terms of the contract may include costs that are specifically unallowable. Contractors are encouraged to review their prime and subcontracts up front to identify what costs are allowable and what costs are not on a specific contract.


What is an allowable cost?

An allowable cost is one that can be included on your invoice to the government for reimbursement. Under FAR 31.201-2, a cost is allowable only when it meets all of the following three requirements.


What is FAR accounting?

When your organization enters into a contract with the government, you will work with a specific set of accounting rules as outlined by the Federal Acquisition Regulations (FAR). These principally deal with the allocation of direct or indirect costs, as well as overhead and general and administrative costs. And because the federal government will …


Is cost reasonable or allocable?

The cost is reasonable and allocable. A cost is considered reasonable if the amount and nature are what a prudent person dealing in a competitive business would pay. A cost is considered allocable if it is incurred specially for the contract, benefits the contract, and is necessary to the business operations.


Is an unallowable cost reimbursed by the federal government?

An unallowable cost will not be reimbursed by the federal government and should not appear on a bill to a government agency. Some are expressly unallowable under the FAR, including:


Why does the government award contracts?

The government awards a contract in order to have certain work done acceptably. Unless the parties agree otherwise, being able to do the work acceptably is the contractor’s responsibility at no additional cost to the government.


What does a contractor want?

The contractor wants the government to pay for them to do so at the contract rates. Your technical people think they should do that at no additional cost to the government. Unless the contract expressly states otherwise, the contractor is not obligated to send its people to specific training at its own expense.


What happens if the government wants to send its employees to specific training?

Unless the parties expressly agree otherwise, if the government wants the contractor to send its people to specific training, then the government must order the contractor to do that pursuant to the Ordering clause, and then the government must pay for it.


What is a contractor policy?

The Contractor is expected to have a policy that provides for reasonable but not extravagant lodging accommodations for employees in travel status. The Contractor should make use of government rates whenever possible; otherwise, corporate rates or other discounts should be obtained.


Who authorizes travel on behalf of the FDIC?

Contractors shall ensure that all travel on behalf of the FDIC is necessary and allowable under the contract. A management official of the Contractor shall authorize all travel and travel vouchers reflecting travel expenditures.

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