Can i use grant money to go to a conference


First, one can request the conference organizers for a waiver in the registration fee, possible funding for air travel and lodging. Mostly they’ll give one of these since they want student participation and it is one way of encouraging. (They gave me registration fee waiver – it is an advantage while applying for funding to DST/DAE)

Specifically, Federal grant funds may be used to pay for conference fees and travel expenses (transportation, per diem, and lodging) of grantee employees, consultants, or experts to attend a conference or meeting if those expenses are reasonable and necessary to achieve the purposes of the grant.


Can grantees use grant funds for meetings and conferences?

Grantees are encouraged to contact their U.S. Department of Education program officer to discuss the allowable use of Federal grant funds, including the allowable use of Federal grant funds for meetings and conferences. Disclaimer:  This is a guidance document. Guidance documents represent the Department of Education’s current thinking on a topic.

When will my Conference grant be issued?

NOTE: Grant payments are issued on the third week of each month. If Spencer has not received your signed award letters by your start date, your payment will not be issued. Below is a list of the Conference Grants most recently awarded.

Are there grants for participating in international conferences?

However, participating in these conferences is not only challenging but it Open Grants for Participating in International Conferences International conferences for NGOs and individuals not only provide an opportunity to exchange ideas but also for building strong networks and partnerships. fundsforNGOs – Grants and Resources for Sustainability

Can I submit multiple Spencer Conference grant applications at once?

A: Yes, as long as the proposals are for different conferences and the organizers (PIs and Co-PIs) are different, it is fine for an organization to submit multiple applications at one time. Q: May I apply for a Spencer Conference Grant and combine it with funding from another agency?


What can grant funds be used for?

Grant funds are usually used to finance the investigation of a business concept, provide working capital for ramping-up a business or other purpose. Grant funds can be used to supplement existing funds which may include funds provided by the farm group itself.

What is a conference grant?

What is the Scientific Conference Grant Program? FDA recognizes the value of supporting high quality, small conferences and scientific meetings relevant to its public health mission. This funding opportunity supports small conferences or scientific meetings.

Is grant money considered free money?

What you might see about grants online or in the media may not be true. The federal government does not offer grants or “free money” to individuals to start a business or cover personal expenses. For personal financial assistance, the government offers federal benefit programs.

What are the disadvantages of a grant?

CONSYou need to do time-consuming research on the granting agency before writing the grant.You need a person talented and experienced in writing grants who is also very familiar with your organization.Competition is fierce, and the success rate is low. … There are strings attached to the money you receive.More items…

How do you fund a conference?

Creative Ways to Fund Your Event BudgetDetermine guest registration fee. The amount your guests will pay multiplied by the anticipated number of guests will give you a baseline amount of funds to work with. … Define fundraising needs. … Seek individual donors. … Solicit sponsorship. … Exhibitors.

What happens to unused grant money?

If some of your grant dollars are unused, the school will issue you a Pell Grant refund. You may receive a check for the remaining amount, or the school may transfer it via direct deposit into your bank account or student account.

Do grants have to be paid back?

Scholarships are one of the best forms of financial aid because they don’t have to be paid back. The scholarship money goes to pay for your education.

Do you have to pay grants back if you drop out?

The federal government dictates if you drop out before the 60% point of the semester, you will have to repay part of the grants you’ve received. If you wait until the 60% mark or after, you won’t have to repay any grants you’ve received.

What are 3 pros about grants?

Advantages of grants:Complimentary money. Grants are attractive for businesses because they do not have to be repaid. … Available information. … Waterfall effect. … Increased visibility. … Time-consuming. … Big competition. … Conditions and restrictions.

Are grants useful?

One of the biggest benefits is that grants are never expected to be repaid. They are like a donation from the government, making them very appealing over other financial support. This is because with the likes of loans, you will always be expected to pay back what you borrowed – often with added interest!

What are some pros and cons of grants?

8 Advantages and Disadvantages of Business GrantsPros of Business Grants.Free Money. The number one advantage of business grants is that they are essentially free money. … Accessible Info. … Waterfall Effect. … Gain Credibility. … Cons of Business Grants.Time-Consuming. … Difficult to Receive.More items…

What is a conference grant?

The Conference Grant Program provides support to scholars to organize small research conferences, focused symposia, or other forms of convenings around important issues in education research. This program is intended to bring together researchers, practitioners, policymakers, and other important collaborators whose expertise, …

How to fill out a conference grant application?

To fill out the application, go to your Workbench and click the Apply button for the Conference Grants program. Your draft application can be saved and returned to so that you may continue work on it at a later time and can be found on your Draft Proposals list on your Workbench.

What is a proposal for convening?

The proposal should be explicit in describing the structure of the convening, the pedagogical or facilitative approaches, and the rationale for how these components work towards achieving the stated goals. By structure, we mean a description of how and why the convening is organized in a particular way, including the specific framework (s) to be used. By a pedagogical approach, we mean a clear plan for participation structures that has considered how participants will be engaged. We see conference formats that aim to foster a learning environment which is collaborative, dialogic, and focused on problem-solving.

What is the Spencer Foundation?

The Spencer Foundation recognizes that the dynamics of inequality have important differences across national contexts in their cultural and semantic formations. Central to this Conference Program initiative is the significant need to encourage a wide range of perspectives to creatively and ambitiously engage in approaches to advancing equity for racially and ethnically marginalized populations. We support conference applicants from outside of the United States that address the need for advancing equity in their respective contexts.

How many pages can you upload to the Spencer Foundation?

After logging in, follow the directions to complete the information requested on the My Profile page and upload your current CV (10-page limit). The My Profile page is your online account with the Spencer Foundation whether you are applying for a grant, reviewing a proposal, or submitting a grantee report.

What is a Spencer grant?

A: The Foundation’s conference grant program on research is meant to support scholars for new one-time meetings. Spencer Conference Grants may not be used to support ongoing conferences or meetings that are already in existence.

Do proposals have to be in English?

Proposals are accepted from the U.S. and internationally, however all proposals must be submitted in English and budgets must be proposed in U.S. Dollars.

Why are international conferences important for NGOs?

International conferences for NGOs and individuals not only provide an opportunity to exchange ideas but also for building strong networks and explore potential partnerships. However, participating in these conferences is not only challenging but it can be impossible for organizations in developing countries as they demand expensive airfare and accommodation in addition to Visa formalities. In this article, we are covering a list of open grants that can be applied for to support your participation in some of the upcoming conferences.

How many words should a proposal be?

Proposals should include a 300-word abstract explaining the topic, theoretical background, methodology, and implications of the project. Participants are required to fill the online proposal application.

What Are the Conditions Set on Business Grants?

The conditions set on business grants will vary from grant to grant. The requirements will depend on the form of the grant. Is it a small business grant, federal grant, or a grant from private businesses?

What Can You Use Your Small Business Grant For?

There are several ways you can use a business grant. It will depend on the type of grant and the conditions that your financier might set on the grant. Here are some applications for grants:

What is a conference under 5 CFR 410.404?

The term “conference” also applies to training activities that are considered to be conferences under 5 CFR 410.404 .”. This term is clarified, based on the common dictionary meanings of a conference, seminar and symposium, as follows:

What is NIH conference administrative contract?

The NIH Conference Administrative and Travel Services Contracts (see NIH’s website at: are considered to be part of the Department’s strategic sourcing efforts to leverage HHS-wide spend, reduce contract duplication, increase purchasing efficiencies, and reduce the total cost of conferences hosted by HHS. OPDIVs and STAFFDIVs are encouraged to use these, or other multiple-award contracts that have been established by the OPDIV/STAFFDIV specifically for the logistical and administrative aspects of conference support.

Can an appropriation be used for non-federal employee travel, transportation, and subsistence expenses?

OPDIVs and STAFFDIVs shall abide by the general rule that an appropriation may not be used for non-Federal employee travel, transportation, and subsistence expenses for a meeting. Specifically, 31 U.S.C. § 1345, “Expenses of Meetings”, applies to our appropriations and states that “except as specifically provided by law, an appropriation may not be used for [non-Federal employee] travel, transportation, and subsistence expenses for a meeting.” Therefore and as a general principle, appropriated funds generally cannot be used to pay the expenses of persons who are not federal employees. There are a few exceptions to these general rules/principles, as follow below, that may be applied in determining to fund non-Federal employee travel to HHS’ or other organizations’ meetings and conferences.

Can an agency sponsor an employee’s attendance at a conference?

Agencies may sponsor an employee’s attendance at a conference as a developmental assignment under section 4110 of title 5, United States Code, when—

Do STAFFDIVs have to conduct meetings in space?

Additionally, OPDIVs and STAFFDIVs must conduct meetings in space controlled by the Federal Government whenever practicable and cost effective . Therefore, OPDIVs and STAFFDIVs shall establish internal policies and procedures to approve the obligation of funds for non-federal meeting space.

Can OPDIVs use grant funds for HHS conference?

OPDIVs and STAFFDIVs are reminded that agencies may not use a grant or contract for the purpose of defraying the costs of an HHS conference unless such conference is directly and programmatically related to the purpose for which the grant or contract was awarded.

What do conference hosts/sponsors have to do?

In general, conference hosts/sponsors must exercise discretion and judgment in ensuring that conference costs are appropriate, necessary and managed in a manner that minimizes costs to the Federal award. Conference Services.

What is a grant used for?

Grant funds may be used to pay consultant fees, including travel and supporting costs (per diem or, where applicable, subsistence). Equipment Rental. Grant funds may be used for the rental of necessary equipment. Federal Employees. See Grants to Federal Institutions and Payments to Federal Employees under Grants chapter.

What are allowable costs for publication?

When grant funds are awarded to pay for either the entire or partial cost of publication of proceedings or a book or pamphlet, allowable costs include special plates, charts, diagrams, printing, distribution, mailing, postage, and general handling, unless otherwise specified at the time the grant is awarded.

Is food and beverages a direct charge for NIH grants?

Meals. Direct charges for meals/food and beverages are unallowable charges to an NIH grant where the primary purpose is to support a scientific meeting/conference.

Can grant funds be used for per diem?

Local Participants’ Expenses. With the exception of local mileage as indicated under Allowable Costs-Travel above, grant funds may not be used to pay per diem or expenses for local participants in the conference.

Can grants be used for meals?

Meals. When meals are justified by the applicant as an integral and necessary part of a conference (i.e., a working meal where business is transacted), grant funds may be used for such meals, as qualified under Travel below. However, direct charges for meals/food and beverages are unallowable charges to an NIH grant where the primary purpose is to support a scientific meeting/conference.

Can a grant be used for registration fees?

Registration Fees. Grant funds may not be used for registration fees paid by the recipient to other organizations on behalf of attendees. Grant funds may be used to help defray registration costs for some select conference attendees (for example, women, racial/ethnic minorities, persons with disabilities, other individuals who have been traditionally underrepresented in science, graduate students).

How many copies of audiovisual are required for NIH grant?

If an audiovisual intended for members of the general public (i.e., people who are not researchers or health professions personnel or who are not directly involved in project activities as employees, trainees, or participants such as volunteers or patients) is produced under an NIH grant-supported project, the recipient must submit two copies of the finished product along with its annual or final progress report (see Administrative Requirements-Monitoring-Reporting and Administrative Requirements-Closeout ). The costs of such copies are allowable project costs.

What are the governing cost principles?

The governing cost principles#N#The government-wide principles, issued by OMB (or, in the case of commercial organizations, the Federal Acquisition Regulation [48 CFR 21], or, in the case of hospitals, 45 CFR 75, Appendix IX, “Principles For Determining Costs Applicable to Research and Development Under Grants and Contract s with Hospitals”), on allowability and unallowability of costs under federally sponsored agreements. See Cost Considerations-The Cost Principles for additional details.#N#address selected items of cost, some of which are mentioned in this section for emphasis. This section is not intended to be all-inclusive. The cost principles#N#The government-wide principles, issued by OMB (or, in the case of commercial organizations, the Federal Acquisition Regulation [48 CFR 21], or, in the case of hospitals, 45 CFR 75, Appendix IX, “Principles For Determining Costs Applicable to Research and Development Under Grants and Contracts with Hospitals”), on allowability and unallowability of costs under federally sponsored agreements. See Cost Considerations-The Cost Principles for additional details.#N#should be consulted for the complete explanation of the allowability or unallowability of costs.

Is a cost allowable or allocable?

If a cost is allowable, it is allocable as either a direct cost. Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.

Is A&R allowed under grants?

A&R costs are not allowable under grants to individuals, and grants in support of scientific meetings (conference grants). In all other cases, these costs are allowable unless the program legislation, implementing regulations, program guidelines, or other terms and conditions of the award specifically exclude such activity.

Is entertainment expense unallowable?

Unallowable as an entertainment expense, but allowable if within the scope of an approved research project.

Why is it not justified to use grant funds for food and beverages?

In virtually all cases, using grant funds to pay for food and beverages for receptions and “networking” sessions is not justified because participation in such activities is rarely necessary to achieve the purpose of the meeting or conference.

What can grantees pay for?

Grantees may offer meeting participants the option of paying for food (such as lunch, breakfast, or snacks) and beverages , and arrange for these items to be available at the meeting. Using Federal Grant Funds to Pay for Costs of Attending a Meeting or Conference Sponsored by ED or a Third Party. May grantees use .

Why do you need to pay for food and beverages with federal funds?

Generally, there is a very high burden of proof to show that paying for food and beverages with Federal funds is necessary to meet the goals and objectives of a Federal grant. When a grantee is hosting a meeting, the grantee should structure the agenda for the meeting so that there is time for participants to purchase their own food, beverages, and snacks. In addition, when planning a meeting, grantees may want to consider a location in which participants have easy access to food and beverages.

What should grantees consider when evaluating a face-to-face meeting?

Grantees should consider whether a face-to-face meeting or conference is the most effective or efficient way to achieve the desired result and whether there are alternatives, such as webinars or video conferences, that would be equally or similarly effective and more efficient in terms of time and costs than a face-to-face meeting. In addition, grantees should consider how the meeting or conference will be perceived by the public; for example, will the meeting or conference be perceived as a good use of taxpayer dollars?

What is ost funds?

c. ost funds. be used to pay for food and beverage. s. The cost of food and beverages, because they are easily associated with a specific cost objective, such as a Department grant, are properly treated as direct costs, rather than indirect costs.

Can federal grant funds be used for conference rooms?

for meeting rooms and other allowable conference-related costs? Federal grant funds may only be used for expenses that are reasonable and necessary. In planning a conference or meeting and negotiating with vendors for meeting space and other relevant goods and services, grantees may only pay for allowable costs.

Can a hotel grantee include complimentary beverages?

The grantee has an obligation, under these circumstances, to confirm that the beverages are truly complimentary and will not be reflected as a charge to the grant in another area. For example, many hotels provide complimentary beverages to all guests who attend a meeting at their facility without reflecting the costs of those beverages in other items that their guests or, in this case, the grantee purchases. As noted above, it would not be acceptable for a vendor to embed the cost of beverages in other costs, such as meeting space.


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