How can i book conference at a hotel


After choosing your hotel they will set up an executive online booking website just for your meeting free of charge. This will help you keep track of your meeting attendees as they confirm with their travel arrangements. All these services are free.


How do I book room blocks for my event?

If you are just starting to plan your event, you can search for venues on The Venue Report to message them about their event spaces. Once you find your venue you can book your room blocks here too, of course! Who doesn’t love a good one stop shop.

Why choose Premier meetings & events hotels?

Premier Meetings & Events hotels in highly sought-after urban and resort destinations. The global leader in hospitality. A collection of unique hotels, each with its own history and character in cities across the globe. Warm. Comfortable.

How many rooms should I book when traveling with my company?

Good news, traveling with your company probably means you’re already looking to book 9 or more rooms! Most hotels require a 9 room minimum for group hotel reservations but some special hotels only require 5 rooms or more. Can I Save Money if I Book a Large Amount of Rooms?

How do I contact Hilton Hotels?

Contact Your Hilton Worldwide Sales Representative, Email, or Call 1-800-321-3232. Offers unforgettable experiences at iconic destinations around the world. A luxury collection of distinctive hotels and resorts offering singular service and local experiences.


How much does it cost to host a conference at a hotel?

On average, renting a hotel conference room runs from about $70 to $160 per hour. This means that for a standard two-hour meeting, you’ll end up paying $140 to $320 for the use of the venue. Rather than charging by the hour, some mid-range hotel chains may charge roughly $250 to $300 for the day.

How do I book a hotel meeting?

1 . Go to and fill in the date, time, meeting length and number of participants. Press Search. The search results will show the hotels that have meeting rooms available that match your criteria.

What is a conference room in a hotel?

A conference room is a large room in a hotel where a number of people can have a conference. The conference room has eight seats and two tables.

How do hotels charge event planners?

Hotels will pay event planners a 10% commission on all sleeping room nights sold from the sleeping room block (they will not offer it if you don’t ask for it). Keep in mind that most hotels require event planners to have an IATA number but some will take the planners Federal ID number.

What type of hotel is most likely to provide conference and meeting room?

Conference/convention center hotels Conference or convention center hotels are characterized by their combination of guest rooms and meeting space.

How do I book a meeting?

How to Ask for an Appointment Over the PhoneUnderstand their level of interest. During your initial call with the prospect, communicate the purpose of the meeting you’d like to book with them. … Communicate the value of the appointment. What does the prospect have to gain from meeting with you? … Give them a choice.

How do you arrange a conference hall?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…

What is the difference between a meeting room and conference room?

A meeting can be small in scale. It can take place in a small room and with few attendees. A conference is on a much larger scale. A large room to a vast conference hall for many attendees.

What is the importance of conference rooms in a hotel?

Being the venue for a major conference or event helps boost the reputation of a hotel; particularly if the event is attended by dignitaries or well-known personalities in a given field.

What services do hotels provide to event planners?

How hotels can attract and cater to meeting and event plannersFood and beverages. Forget the generic grab-and-go lunch. … Showcase memorable experiences. … Create a content-packed events page. … Get creative with ‘design thinking’ … Invest in the right technology. … Marketing beyond price. … Help with data privacy and security.

What are the 3 types of events?

Events can be classified on the basis of their size, type and context (event education, 2013). There are three main categories which events go under. These events are private, corporate and charity which are explained below.

What is a hotel event planner?

Hotel event planners work with their clients to dream up and execute outstanding events that stay in budget and meet expectations. From invitations and schedules to the food and drink, you’re going to be in charge of it all and you’ll be doing it back to back.

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What to ask after hosting a conference?

After you host a group , ask for anonymous feedback from all conference attendees, not just the event coordinator. This will help you to gauge what attendees think of the technology and amenities you offer. Positive feedback can be shared in future marketing materials or on social media while negative feedback will provide insight into where you need to make improvements.

What is mobile functionality in hotels?

Mobile functionality that allows guests to communicate with hotel staff via their own smartphones adds convenience to a busy itinerary. Furthermore, a hotel app allows for self-service when it comes to making requests, checking out the local neighborhood, using hotel amenities, and more.

Is hotel information secure?

Hotel guests and conference attendees should feel confident that while they are visiting a facility, their information is secure and protected, and that they will experience reliable connectivity at all times .

Do hotels have front desks?

Sure, most hotels have a front desk but especially during large conferences and meetings, when attendees may be up early or may stay up late to get work done , someone should be available 24 hours a day to assist with requests and issues. Hotel staff should be accessible and reachable via smartphone or hotel phone.

Find Meeting Space, Search for Banquet Hall Rentals

Use the search box above to find hotel meeting spaces, banquet hall pricing and book function spaces. There are also advanced search options to allow you to filter results by price (luxury hotels vs cheap hotels) and star rating. Use the hotel map feature to view the hotels on a map along with the space rates.

Planning a wedding, reunion or other special event?

Are you coordinating a wedding, family reunion, sports tournament awards banquet, incentive trip hospitality area, or other special event? Our meeting space portal will enable you to explore the possibilities at over 50,000 hotels and venues worldwide. We are confident you will find the ideal fit for your function, whatever it may be.

Factor in local taxes and fees

Be sure to also leave room in your budget for applicable taxes and fees. Such additional charges can apply to space rental, food and beverage, audiovisual, guestrooms, and other services. Taxes will vary by geographic location. Service charges are very common, as they relate to the people who set-up, serve, and execute the event.

How will I feed my guests?

In regards to a social event, especially if this is your first time planning something of this magnitude, there can be a lot of questions.

Your assigned hotel catering contact

To meet your contact, refer to your account for incoming responses from interested hotels and venues. When you receive an offer that interests you, click the “accept bid” button and contact information is exchanged. You will oftentimes be corresponding with a Catering or Event Manager. This is the person who will see you through your special event.

How many rooms do you need to book a hotel?

Good news, traveling with your company probably means you’re already looking to book 9 or more rooms! Most hotels require a 9 room minimum for group hotel reservations but some special hotels only require 5 rooms or more.

What is a hotel room block?

As mentioned, typically a hotel room block is a reservation of 9+ hotel rooms. The perk of booking rooms in these large blocks is that they will save your company both time and money.

How far ahead can you reserve room blocks?

However, the rule of thumb for reserving room blocks is typically 3-8 months ahead of your event. If you are just starting to plan your event, you can search for venues on The Venue Report to message them about their event spaces. Once you find your venue you can book your room blocks here too, of course!

Why haven’t I heard back from a hotel?

Reasons you may not have heard back from any hotels with a bid include: 1. You didn’t meet the minimum night stay (2 night minimums are very common) 2. The hotels in the area may be completely booked. 3.


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