How can you start your own conference company


  • Mind your space – you need to determine if your area is adequate enough for a conference meeting. …
  • Set up good Furniture – a typical setting would be one large wooden table partnered with several ergonomic chairs. …
  • Invest in Technology – these days, your Conference Room should never be without an overhead projector at least. …
How to Organise a Conference: Step-By-Step Guide
  1. Step 1: Decide on a theme. …
  2. Step 2: Assemble your A-team. …
  3. Step 3: Prepare a budget & business plan. …
  4. Step 4: Find sponsors & grants [optional] …
  5. Step 5: Settle on a date. …
  6. Step 6: Book the venue. …
  7. Step 7: Arrange catering & other vendors [optional] …
  8. Step 8: Line up your speakers.

How to run an effective Conference?

Start by considering:

  • What are your goals for your event? What do you hope to achieve?
  • Who is this event for? Why will these people attend?
  • When and where will the event take place? What should a ticket cost?
  • How much will the event cost? What is your budget?
  • Who is going to speak at your event? How will the schedule be organized?

How to organize a successful conference?

How to Organise a Conference: Step-By-Step Guide

  1. Decide on a theme. Every great conference needs a theme. …
  2. Assemble your A-team. Chances are, you won’t be organising a whole conference all by yourself. …
  3. Prepare a budget & business plan. …
  4. Find sponsors & grants [optional] If you’re financing the conference on your own and are not looking for external sources of revenue, you can safely skip this step.

More items…

How do you organize a conference?

The conference intends to mark the birth centenary of Bangabandhu and the Golden Jubilee of Independence The University Grants Commission (UGC) will organize an international conference on the fourth industrial revolution from December 10. The two-day …

How to set up a conference?

Some of the steps you’re going to take to get there include:

  • Create an account with RingCentral
  • Activate and set up your account
  • Schedule your conference call
  • Set up the conference call
  • Start and hold the conference call

Can you make money hosting conferences?

You can make money even after the event has concluded. Scheduling conflicts may prevent some attendees from making it to the event. Organizers can capture the entire virtual event or conference broadcast and sell it through on-demand access to those who could not attend it the first time around.

How do you create a conference?

How to organise a conference in 10 steps (with templates)Formulate your event strategy. … Embrace conference technology. … Delegate, dammit. … Think through your budget and pricing model. … (Carefully) choose your venue. … Build a website that does your conference justice. … Invite your speakers and authors. … Get your reviewers onboard.More items…•

How do you host a successful conference?

Friday Finds: 8 Foolproof Conference Planning Tips & a Checklist for SuccessMake sure the venue aligns with the event. … Give every attendee a leg up on networking. … Build a detailed content plan with unique takeaways. … Create your conference marketing tree. … Spare yourself the most common conference planning headaches.More items…

What are the types of conference?

1.1 Different types of conferenceTypeExamplesConferenceAnnual Conference of the Society for French Studies Biennial Conference of the Society for Italian StudiesSymposiumSpanish and Portuguese Studies Postgraduate SymposiumSeminarIGRS: From Textual to Visual Departmental Research Seminar (Italian, UCL)3 more rows

How do you budget for a conference?

Your conference budget template (with tips)Get feedback on last year’s conference budget. … Agree on an efficient deal with your conference technology partners. … Separate your conference budget into fixed costs and variable costs. … Build contingency into your conference budget. … Check if you qualify for tax exemptions.More items…•

How long does it take to plan a conference?

Getting started: 8-12 months out. Conference planning takes time — the bigger the event, the more time you’ll need. Ideally, you should begin at least 8-12 months prior to your big event, giving you time to lay the foundation for success.

How do I start an online conference?

Step 1: Preparing speakers for a virtual conference. Good content is the backbone of every conference, even more so in virtual events. … Step 2: The tech setup to bring it online. … Step 3: Structuring a virtual event agenda. … Step 4: Creating real-time interaction online. … Step 5: Key roles to pull off a virtual conference.

How do I host a large conference?

7 Ways to Host an Awesome ConferenceMedia Partners. The key to building buzz around a conference is notable media partnerships. … Tons of Personal Video Invitations. … Direct Mail Before the Conference. … Twitter and LinkedIn Ads. … Local Industry Groups. … VIP Sponsor Experience. … Ask for Things That Are Out of Reach.

How do I make an online conference?

What do I need to run a virtual conference?Define your conference strategy. You need to start by clearly outlining your target audience and who you want to attend your conference. … Prepare the content. … Choose your platform. … Market your conference. … Enable your attendees to network and interact.

What is a business conference?

A business conference is held for people working in the same company or industry. They come together to discuss new trends and opportunities pertaining to the business.

Why do business people go for conference?

Therefore, conferences are important, specialised professional events to help grow businesses through connecting with industry peers, as well as potential and current customers. Conferences address the main issues and provide in-depth industry news that is relevant to your sector.

What are the 6 types of meetings?

6 most common meeting typesStatus update meetings. Also known as progress checks, these meetings are intended to bring all parties involved up-to-date with the pertinent information surrounding a project. … Decision-making meetings. … Problem-solving meetings. … Team-building meetings. … Info-sharing meetings. … Innovation meetings.

Step 1. Profile and segment your target group

We can’t reiterate enough just how important is to understand who your “buyer personas” are. For whom are you planning the event? Who is your ideal attendee? What are his or her demographic and professional characteristics? Do you have one or more type of guest?

Step 2. Define your value proposition and decide how to communicate it

Considering the first step and the idea of setting up different marketing and communication strategies per group segment, the next obvious step is to articulate your conference’s value proposition. Subsequently, you need to decide how to communicate your conference’s value to attract attendees (thus, increasing your revenues).

Step 3. Make a list of expenses and revenue streams

You can’t create a concrete conference business plan without including some numbers. Be sure to insert all foreseen expenses (from event management software to venue fees). Don’t forget to include numbers for unexpected expenses and how much you are willing to extend your budget.

Wrap up

From attracting sponsors to controlling the expenses, there are multiple reasons why you should create a conference business plan before beginning to organize your event. But the most important reason is the need to have a clear vision.

Talk with one of our event planning experts to learn how Eventtia can simplify your events

Copywriter and marketing specialist who enjoys showing the world what can be done with the power of events and some good technology.

1. Every organizer worries about ticket sales

Seriously. I’ve never met a conference organizer who isn’t stressed about ticket sales.

3. Conference budgets have an enormous range

I know conferences that have a budget of over $1 million. Our first conference cost us about $60k. My friends conference was bigger than ours and cost less than $20k.

4. Locking in a date and venue is the bottleneck

There are exceptions, but for most conferences, not much can happen until you have a venue locked in and a date. Speakers can’t commit, people can’t buy tickets and nothing really moves until you have those two things in.
Venues become exponentially more expensive when your event gets bigger. The bigger the event, the fewer options you’ll have.

5. Announcing a your speaker lineup early is really important

Our lineup for our upcoming event. I wish it looked like this 2 months ago.

9. Getting sponsorships is hard but build up over time

Our first event we had 2 sponsors. The next one we had 4. The third we had 6. Then 8. Then 9. Almost all of our sponsors have come back to each event after the first one (we host two a year so some only sponsor one of them).
The key to getting a sponsor onboard is relationships.

10. Content and community trumps all

You will never be able to please everyone. There will be complaints about the food, the chairs, the temperature, the stairs… I guarantee it.

What is the most fundamental step in a business plan?

The most fundamental step is to make sure you decide what type of business entity works best for your plan. For this, it’s important to secure professional advice. There are several options available to you, and it’s important to select the type of business organization that best represents your interests.

What do event planners work with?

Event planners work with a variety of suppliers, including caterers, florists, photographers and more. And although you may think that you can handle all tasks, ultimately you are going to need to establish an infrastructure of resources to support your events and overall operations.

What is the long term success of an event planning business?

The long-term success of an event planning business will be based on the experience that the planner brings to his or her clients. That means, if you’re thinking about starting an event planning business, you should have a solid grasp as to what an event planner is, and make sure you have some solid skills:​. Verbal and written communications.

Is event planning insurance mandatory?

Business insurance is mandatory. Event planning businesses should secure general liability and other forms of insurance to protect the business owner’s interests. Several forms of insurance exist, so it’s best to speak with an insurance advisor to learn all of the requirements.


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