How much is a conference room to rent


On average, renting a hotel conference room runs from about $70 to $160 per hour. This means that for a standard two-hour meeting, you’ll end up paying $140 to $320 for the use of the venue. Rather than charging by the hour, some mid-range hotel chains may charge roughly $250 to $300 for the day.


How to affordably rent a conference room for a day?

These are just a few examples of the kinds of events that work well in conference rooms:

  • Interviews
  • Board meetings
  • Video conferences
  • Team building events
  • Focus groups
  • Workshops
  • And more!

How much does it cost to rent a conference room?

Once the time comes to do it, though, you’ll probably be asking yourself: How much does it cost to rent a conference room? If you go with the hotel conference room option, it will run from about $70 to $160 per hour on average. That equates to around $140 to $320 for the use of the venue for a typical two-hour meeting. In this article we’ll cover the advantages and disadvantages of renting a conference room from a hotel vs. an office space provider.

How do I Reserve a conference room?

You may reserve a conference room for immediate use by using the touch screen in front of each room. To make advance bookings go to Please fill out the purpose field with as much information as possible. This enables us to direct your guests to the appropriate room.

How to reserve a conference room?

  • office space -Jordan Smith (05/23/14)
  • I completely agree with your article. …
  • Sample letter to reserve a meeting room -Renita Rodrigues (03/25/14)
  • Sample letter to reserve a meeting room My organization is conducting a one day training course for its staff and would like to rent your meeting room for the purpose. …

What is typically included in a meeting room rental rate?

On average, an all-inclusive meeting room will run $75-$165/hour. This pricing includes all technology needed, such as computers for each attendee, WIFI, Wired Internet, LCD projector, screen, instructor work station and speakers. Snacks and refreshments plus set up, onsite tech support and service fees included.

How much does it cost to host a conference at a hotel?

On average, renting a hotel conference room runs from about $70 to $160 per hour. This means that for a standard two-hour meeting, you’ll end up paying $140 to $320 for the use of the venue. Rather than charging by the hour, some mid-range hotel chains may charge roughly $250 to $300 for the day.

What is the difference between conference room and meeting room?

The difference between a conference room and a meeting room is that typically a conference room is larger and is used for conducting video conferencing or conference calls for outside members to attend the meeting. Whereas, a regular meeting room is not used for operating conference videos or calls.

How big is a 15 person conference room?

Size and Seating Capacity “Cheat Sheet”Conference Table SizeSeating CapacitySuggested Room Size168″ (14′) L x 58″ W12-1423′ 4″ x 14′ 2″180″ (15′) L x 58″ W12-1424′ 4″ x 14′ 2″192″ (16′) L x 58″ W14-1625′ 4″ x 14′ 2″240″ (20′) L x 58″ W18-2029′ 4″ x 14′ 2″11 more rows

How do you budget a conference?

Your conference budget template (with tips)Get feedback on last year’s conference budget. … Agree on an efficient deal with your conference technology partners. … Separate your conference budget into fixed costs and variable costs. … Build contingency into your conference budget. … Check if you qualify for tax exemptions.More items…•

What is the average cost of a seminar?

Seminar prices generally range from free to $150 per person.

What is the purpose of a conference room?

Conference rooms are for conference calls, board meetings, management discussions, and other major decision-making situations. They are some of the most elaborate meeting rooms in an office, both in terms of AV gear and furniture. Only companies of a certain size or maturity will truly need conference rooms.

What is another word for conference room?

conference roomboardroom.meeting room.

Why do we need conference room?

Focus: a conference room creates a quiet environment without distractions, which allows everyone in the room to focus. Not only that, but you’ll be able to hear one another, too. You can get down to business with ease, without the distractions and noise in a public space, such as a coffee shop.

What do I need for a conference room?

Conference Room Equipment ChecklistWhiteboard with pens. … The right chairs and table. … The right projector and viewport.Is there anything more annoying then non-functioning technology? … Cables and cords. … Functioning A/V equipment. … Audio or video conferencing equipment. … A coffee maker and/or hot water boiler for tea.

What is considered a small conference room?

Small conference rooms Ideal size: 150-200 sq. ft.

How large is a 20 person conference room?

Conference Table Size GuideTable SizeMin. Room SizeSeating Capacity18 FT x 4 FT (216″x48″)24 FT x 10 FT (288″x120″)14-16 People20 FT x 4 FT (240″x48″)26 FT x 10 FT (312″x120″)16-18 People22 FT x 4 FT (264″x48″)28 FT x 10 FT (336″x120″)18-20 People24 FT x 4 FT (288″x48″)30 FT x 10 FT (360″x120″)20 People6 more rows


Conference rooms on Peerspace cost anywhere between $25 — $185 per hour.

Why do people rent hotel conference rooms?

Conference rooms are an easily accessible and straightforward venue for meetings. They’re available in a wide range of budget levels and sizes (for as few as 10 or as many as 300 attendees).

Book the perfect location for your meeting

Peerspace makes it easy to book the perfect meeting space. Browse our location library and enjoy no-hassle bookings today.

How much does it cost to rent a hotel conference room?

The question of, “How much does it cost to rent a hotel conference room?” is, in fact, rather complicated to answer. It’s hard to make a flat estimate across the board, as the cost will vary widely based in large part on where you’re renting.

Alternatives to hotel conference rooms

While hotel conference rooms are the conventional choice, this doesn’t automatically make them the best choice. Sometimes people are unaware that they have alternatives to these standard venues. They also may not realize other venue types are better suited to their meeting needs, brand aesthetic, and so forth.

Book the perfect location for your meeting

Peerspace is the easiest way to book conference rooms for meetings and offsites. Enjoy the largest library of locations and no-hassle bookings.

Enter Peerspace

Peerspace allows you to broaden your search for the perfect meeting venue significantly. It’s definitively the largest online marketplace for hourly venue rentals for meeting and event spaces.

How Much Does it Cost to Rent a Hotel Conference Room in 2021?

Let’s start by discussing location. A hotel conference room located in a destination city, like Las Vegas, will cost much more than a conference room situated in other areas of the country.

What Other Amenities and Services do Hotels Offer?

When you rent a conference room venue at a hotel, you’ll have access to more amenities. Today, almost all hotels accommodate you with WiFi as a standard option included in your hourly/daily fee.

Alternatives to Hotel Conference Rooms

If you’re looking for a smaller space or something a little more unique, you can look for conference rooms near you. These local spots are generally cheaper to rent, though they may not offer all of the amenities and services of hotel space.

How to Make Your Meeting Space Look and Feel Professional

Take a look at your budget and keep in mind the costs of decorating your event spaces. Remember, when you’re hosting an office event or conference, it’s essential to appear professional.

How to Use Social Media to Your Advantage

Social media is a great way to promote your event. Make sure to include sharing buttons on your website and links to your guest speakers’ social accounts. You may also want to create a hashtag for the event and include it in your messaging.

Why In-Person Conferences are on the Rise

Due to the pandemic, many companies have had to rely on virtual meetings; however, this has left business professionals feeling isolated and disconnected.


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