How much to rent a hotel conference room


On average, renting a hotel conference room runs from about $70 to $160 per hour. This means that for a standard two-hour meeting, you’ll end up paying $140 to $320 for the use of the venue. Rather than charging by the hour, some mid-range hotel chains may charge roughly $250 to $300 for the day.


How much does it cost to rent a conference room?

Once the time comes to do it, though, you’ll probably be asking yourself: How much does it cost to rent a conference room? If you go with the hotel conference room option, it will run from about $70 to $160 per hour on average. That equates to around $140 to $320 for the use of the venue for a typical two-hour meeting. In this article we’ll cover the advantages and disadvantages of renting a conference room from a hotel vs. an office space provider.

How much does a hotel meeting room cost?

This means that for a standard two-hour meeting, you’ll end up paying $140 to $320 for use of the venue. Rather than charging by the hour, some mid-range hotel chains may charge roughly $250 to $300 for the day. Of course, regardless of the city you’re in, if you go for a more luxury venue, you’ll potentially pay hundreds more.

Why do hotel rooms cost so much?

Rising airfares and hotel rates are making vacations more expensive

  • Airfare and hotel rates are rising, driving up the cost of a trip.
  • Demand for vacations has climbed as Covid cases fall and more attractions open.
  • A lack of business-travel demand will likely keep a lid on prices for the next few months.

Is there hotel tax on meeting or banquet rooms?

There are no state or local hotel taxes on meeting and banquet rooms located in a building where no sleeping accommodations are provided. Most cities are eligible to adopt a hotel occupancy tax at a rate of up to 7 percent of the price paid for the use of a hotel room.


What is a conference room in a hotel?

A conference room is a large room in a hotel where a number of people can have a conference. The conference room has eight seats and two tables.

What is a large conference room called?

A conference hall, conference room, or meeting room is a room provided for singular events such as business conferences and meetings.

How do you set up a conference room at a meeting?

7 Steps To Make The Best Conference Room For Your OfficeChoose the right conference room equipment. … Standardize the conference room technology and equipment. … Conference room must-haves and nice-to-haves. … Ensure Sufficient Network Bandwidth for the conference room. … Make the conference room technology easy to use.More items…•

What is the average size of a conference room?

Size and Seating Capacity “Cheat Sheet”Conference Table SizeSeating CapacityMinimum Room Size96″ (8′) L x 48″ W6-816′ x 12′120″ (10′) L x 48″ W8-1018′ x 12′144″ (12′) L x 48″ W10-1220′ x 12′150″ (12.5′) L x 48″ W10-1221′ x 12′11 more rows

What’s the difference between meeting room and conference room?

The difference between a conference room and a meeting room is that typically a conference room is larger and is used for conducting video conferencing or conference calls for outside members to attend the meeting. Whereas, a regular meeting room is not used for operating conference videos or calls.

What do I need for a conference room?

Conference Room Equipment ChecklistWhiteboard with pens. … The right chairs and table. … The right projector and viewport.Is there anything more annoying then non-functioning technology? … Cables and cords. … Functioning A/V equipment. … Audio or video conferencing equipment. … A coffee maker and/or hot water boiler for tea.

What makes a great conference room?

“A meeting area that’s comfortable stylish and fully equipped will help you communicate better and build relationships,” notes Gaiku. “It can effectively lead to attracting clients or finalizing deals.” Or, we might add, brainstorming the Next Big Thing. You’re there to work, so you want a results-oriented environment.

What is another word for conference room?

conference roomboardroom.meeting room.

What is Zoom conference room?

Zoom Rooms is a software-based room system that provides an integrated experience for audio conferencing, wireless screen sharing, and video conferencing. Zoom Rooms can be used for room-only attendees, or remote attendees joining from another room, from their desktop, or from their mobile device.

How large is a 20 person conference room?

Conference Table Size GuideTable SizeMin. Room SizeSeating Capacity18 FT x 4 FT (216″x48″)24 FT x 10 FT (288″x120″)14-16 People20 FT x 4 FT (240″x48″)26 FT x 10 FT (312″x120″)16-18 People22 FT x 4 FT (264″x48″)28 FT x 10 FT (336″x120″)18-20 People24 FT x 4 FT (288″x48″)30 FT x 10 FT (360″x120″)20 People6 more rows

How large is a 50 person conference room?

The same number of guests can require different amounts of total room space based on the type of setup. For example, a reception-style setup for 50 guests requires 1,750 square feet of event space, while the same group requires just 450 square feet in a standard theater setup.

How many people are in a conference room?

A large conference room should be at least 500 square feet and comfortably seat 13-20 people. These spaces can be used for client visits, more formal meetings, training sessions, and employee onboarding.

How much does it cost to rent a conference room?

That said, the average cost of renting a conference room ranges from $50-$150 per hour. If you are looking to host an event that will last longer than a few hours, you might want to look for a conference room you can rent for the whole day or even multiple days.

Why do hotels have conferences?

A hotel conference is a great way to introduce your company and encourage promotional conversation after the meeting. Staff will also be available to help you create your desired aesthetic. Between that assistance and the amenities provided, you can rest easy knowing you have everything you need for a successful event.

How to encourage guests to mingle with one another?

Encourage guests to mingle with one another by creating designated food and drink stations. The more relaxed they are, the easier it will be to build lasting connections for long-term business success!

How to promote your event?

Social media is a great way to promote your event. Make sure to include sharing buttons on your website and links to your guest speakers’ social accounts. You may also want to create a hashtag for the event and include it in your messaging.

Why do people attend conferences?

We need to set aside time to be genuinely present and better understand our customers and coworkers. Besides, networking is one of the main reasons people attend conferences.

What is a unique venue that will allow you to host a memorable event?

Museums- This is a unique venue that will allow you to host a memorable event; ask about furniture rentals or companies with whom they frequently work.

Which library has small meeting spaces that are free to the public?

The Public Library – Most libraries have small meeting spaces that are free to the public upon reservation.

Why do people use hotels for conferences?

When you use a hotel for your conference or presentation, you have access to all technology that many smaller spaces don’t have. Plus, in many cases, other great perks like having staff are included. A hotel meeting room can make it as easy as possible to engage your meeting attendees and accomplish your goals. All for a competitive cost. Read on to find out how.

How to find the perfect space for a meeting?

When you’re looking for the perfect space, keep in mind the location of the hotel. Is it near your office, airports, and must-try restaurants or sightseeing spots that attendees can try after the meeting is over? Also, keep in mind the intention of your rental. Do you want an intimate space, free from distractions for a brainstorming session or a multi-use space with a giant pull-down screen? The requirements of your specific event should guide you to a space that will suit your needs.

What is peerspace meeting?

Peerspace is the easiest way to book the perfect meeting space. Enjoy the largest location library and hassle-free bookings today.

How many people can fit in a meeting loft in Santa Monica?

A Bright & Spacious Meeting Loft in Santa Monica with space for 40 guests, private deck, and several break-out spaces.

How many people can fit in a Mercer hotel?

Mercer Hotel Adjacent Luxury Loft in NYC with space for 40 guests and a fully-equipped kitchen with coffee bar.

What to clarify before booking a room?

Before booking, clarify the specifics of the space. For example, what, if any, beverage services are included? Is the necessary equipment included with the room rate, or is it an add-on? It’s also good to clarify the allowed time for setting up and breaking down the room as it varies by the host.

Why is it important to choose a meeting space?

It’s important to choose a space that not only suits the kind of meeting you’re planning but also has the services on offer that you need. If you have a particular aim in mind—like a quiet space to focus or an energetically themed space to boost creativity.

What is the ambiance of a conference room?

The ambiance and décor of rented conference spaces vary greatly and range from no-frills and basic to lavish and opulent, but there are certain things that you can expect the price to include no matter where you decide to hold your meeting or how much you agree to pay. Just about all conference room packages offer:

What is the downside of luxury hotels?

The downside to all this ambiance is the price .

Can you hold a meeting in a hotel?

If you decide to hold a meeting in a hotel, you will probably find yourself in a secluded area with minimal distractions. You could even have a window overlooking a lake or some mountains. Holding a meeting in a city like New York involves accepting urban realities like the odd car horn and occasional siren.

Do hotels have conference rooms?

Just about all large hotels and even some motels offer conference rooms. Choosing to rent a hotel rather than a co-working conference room has advantages and disadvantages. Let’s go over some of the pros and cons of choosing a hotel for your next important meeting.

Find Meeting Space, Search for Banquet Hall Rentals

Use the search box above to find hotel meeting spaces, banquet hall pricing and book function spaces. There are also advanced search options to allow you to filter results by price (luxury hotels vs cheap hotels) and star rating. Use the hotel map feature to view the hotels on a map along with the space rates.

Planning a wedding, reunion or other special event?

Are you coordinating a wedding, family reunion, sports tournament awards banquet, incentive trip hospitality area, or other special event? Our meeting space portal will enable you to explore the possibilities at over 50,000 hotels and venues worldwide. We are confident you will find the ideal fit for your function, whatever it may be.

Factor in local taxes and fees

Be sure to also leave room in your budget for applicable taxes and fees. Such additional charges can apply to space rental, food and beverage, audiovisual, guestrooms, and other services. Taxes will vary by geographic location. Service charges are very common, as they relate to the people who set-up, serve, and execute the event.

How will I feed my guests?

In regards to a social event, especially if this is your first time planning something of this magnitude, there can be a lot of questions.

Your assigned hotel catering contact

To meet your contact, refer to your account for incoming responses from interested hotels and venues. When you receive an offer that interests you, click the “accept bid” button and contact information is exchanged. You will oftentimes be corresponding with a Catering or Event Manager. This is the person who will see you through your special event.

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Fabulous Fifties Hall. Tacoma, WA (New Tacoma) 3. Capacity: 325. $450 to $850. It is the largest theme banquet hall in the Northwest with All American Nostalgic theme great for weddings, birthdays, anniversary’s, or any other special events.

How many sq ft is the Embassy Suites Seattle North?

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Where is Allenmore Golf and Event Center?

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Where is the Slavonian Hall in Tacoma?

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Where is the GRC Event Center?

Located just 30 miles outside of Seattle, GRC Event Center’s serene park-like setting provides a beautiful location for any event. Our professional staff has been hosting auctions, galas, weddings, receptions, seminars, conferences and spec

Where is the press room in Tacoma?

The Press Room is located in the heart of the theater district on Opera Alley in downtown Tacoma. This lovingly restored space features original steel beams, wooden floors and numerous design details repurposed from its over 100 years of hi

Where is Vintage Industrial Event Space?

Vintage industrial event space inside a microbrewery, max capacity 200 people. Located in the theatre district in downtown Tacoma. No restrictions on catering choices. 18 taps: craft beer made in house, hard ciders and wine also availabl

How much does it cost to rent a meeting room?

On average, the price to rent a meeting room can be as little as $20 to as much as $500 per hour. Most companies are going to spend anywhere from $20 to $75 per hour. Cubicles that fit 1 to 3 people can cost $10 to $20 per hour, while conference rooms that fit up to six to eight people can cost upwards of $18 to $35 per hour.

Where are meeting rooms usually held?

Meeting rooms are often considered rooms where meetings or training sessions are usually held, commonly found in hotel chains across the United States. They are usually rented by companies if there is no space available to hold these events in their private office or they need …

How long is a 24 hour hold?

Some companies will provide pens and papers while others will have a TV, internet connection as well as video conferencing. These meeting rooms can either be rented for half the day (four hours), a full day (around eight hours) or for 24 hours, referred to as a 24-hour hold.

What is a meeting room?

Meeting rooms will often provide a well-furnished meeting space that includes tables, chairs, a screen and other amenities to make the meeting as successful as possible.

What is included in a meeting room?

This will include the tables, chairs, a projection screen and sometimes the audio equipment and projector for a fee. Some companies will provide pens and papers while others will have a TV, internet connection as well as video conferencing.

Why don’t you choose a room that had a lot of added commodities?

Don’t choose a room that had a lot of added commodities if these are not necessary because you will probably be paying more for this type of room.

Can food be served in a hotel?

Food and beverage may be served if a hotel has a restaurant on its premises.


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