How to academic conference

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Academic Conference Time Frame.

  • Decide on your theme.
  • Apply for funding.
  • Set a budget.
  • Launch a Conference Website with a dedicated conference email address (do not under any circumstances use your normal email address)
  • Issue a Call for Papers / abstracts.
  • Review abstracts and select your speakers.
  • Confirm speakers including any keynote speakers (tip from Katie Barnett – ‘send out confirmation emails before rejections’)
  • Confirm a date for the conference.
  • Book venue.
  • Launch conference registration – advertise your conference, send out mailouts – see Promoting Conference Section.
How to Survive Your First Academic Conference: 10 Vital Tips
  1. Prepare thoroughly. …
  2. Practise your elevator pitch. …
  3. Conquer your fear of missing out. …
  4. Ascertain the location of key facilities. …
  5. Ask questions. …
  6. Don’t just attend the bigger events. …
  7. Bring food, water and a good book. …
  8. Remember to network.

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Answer

How to organize an academic conference?

Before organizing an Academic conference, ponder to some points to make it great. Choosing your Topic: Successful people make it differently. It is important to choose a topic which can appeal people and promise them something rewarding. Make sure the parameters don’t go either too narrow or too broad.

What is an academic conference?

What is an academic conference? An academic conference is a one-day or multiday event during which researchers present their work to each other. Conferences are an important way researchers stay connected to others in their field and learn about cutting-edge scholarship.

How do I prepare for my first academic conference?

So here are our top tips if you’re planning on taking the plunge and attending your first-ever academic conference. 1. Prepare thoroughly Preparedness is useful, but only up to a point. Some guides suggest that you should prepare for a conference like it’s a military operation, complete with index cards and perhaps a Filofax.

Should I go to academic conferences?

If you’ve never been to an academic conference, it can be an intimidating experience. You should also read… But it’s a great pity if this puts you off, because attending academic conferences is great.

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How do you create an academic conference?

Academic Conference Time FrameDecide on your theme.Apply for funding.Set a budget.Launch a Conference Website with a dedicated conference email address (do not under any circumstances use your normal email address)Issue a Call for Papers / abstracts.Review abstracts and select your speakers.More items…


What makes a good academic conference?

Proficient Use of Technology. With parallel tracks, delegates will be unable to attend every session. A good academic conference manages technology to facilitate both top quality presentations and ease of availability of papers, PowerPoint presentations, etc.


How should you behave in an academic conference?

Ask politely for references or figures. If the speaker doesn’t have them at hand, speak to them later at the conference to discuss and exchange details. Ask concise questions and feel free to follow up with presenters after the talk for further details about their presentation and wider information on the work they do.


How do you find academic conferences?

Academic Conferences: How to Find a Conference or MeetingConsult the society’s website for conference, meeting, or event information.Follow or like your society on social media sites to receive announcements and updates.Subscribe to a discipline listserv for conference updates and calls for proposals.


What happens in an academic conference?

An academic conference is a one-day or multiday event during which researchers present their work to each other. Conferences are an important way researchers stay connected to others in their field and learn about cutting-edge scholarship.


How do you prepare for a conference?

The steps you typically need to take for preparing for a conference are:Plan well in advance. … Form an organizational team. … Define what the conference is attempting to achieve. … Create a business plan based on the available budget. … Pick a date. … Choose an appropriate venue. … Book your speakers. … Create a conference schedule.More items…


Is it rude to leave an academic conference early?

Absolutely, people leave early for many reasons, family, medical etc etc It happens and you have done the best bit : presenting your paper and answering some questions possibly.


How do I get the most out of attending a conference?

10 Ways to Make the Most Out of a ConferenceGain Visibility. … Build Stronger Relationships. … Get Briefed. … Choose the Right Sessions. … Remember What You Learn. … Connect With the Speakers. … Schmooze at the Social Events. … Put Away the Smartphone.More items…•


What should you do during the conference when you are a participant?

What to do during a meetingStart meeting on time. Start the meeting promptly on schedule and do not wait for others to arrive. … Ensure quorum. … Review agenda. … Keep discussion focused. … Encourage participation. … Help group come to decisions. … Summarize decisions. … Agree on action plan.More items…


Where can I find upcoming conferences?

Selected Websites to Find Conferences to AttendAllConferences.com. Covers over 100,000 conferences, conventions, trade shows, exhibits, expos, and seminars in all disciplines.Conference Alerts. … Conference Listings. … Conference Road. … WikiCFP. … International Library Related Conferences.


What are seminars and conferences?

Summary of Conference and Seminar A conference is a formal meeting where people congregate to discuss a specific area of common interest while a seminar is an educational forum where members meet to acquire knowledge about a particular area.


How do I find a PHD conference?

How do you find conferences to attend? Some useful sources1) Online Conference Database. Advantages: Of the numerous sites out there, H-Net’s Academic Announcements is my favourite conference database. … 2) Eventbrite. … 3) Twitter. … 4) Institutions / Organizations.


Why is it important to have a keynote speaker?

The right keynote speaker, usually an eminent scholar in the field, will help attract delegates and set the tone for your research conference.


What is the most important aspect of an academic conference?

When it comes to organising an academic conference, the speakers are the most important aspect. The majority of presenters will be found through an open call for papers and from within your institute, however, you may also want to select keynote speakers.


How to set a date for an academic conference?

Setting a Date. When setting a date for your academic conference, you need to check that there are no clashes with any other conferences or events. You will then want to check the availability of your keynote speakers. Once you have a date in mind, you then need find a suitable venue with availability.


Why is it important to present only one theoretical idea?

It is also important that a presentation only contains one theoretical idea – there is not enough time to cover more and still maintain a clear focus. Technology. When it comes to academic conference presentations, it makes sense to utilise all of the available technology to help keep an audience engaged.


What is the key to a successful conference?

The key to a successful conference is a happy delegate. This means that you need to put them first when it comes to planning. It’s hard to do this unless you know who your audience is and what they want. The first exercise when it comes to planning an academic conference is audience research.


Why do you want to organize an academic conference?

There are many reasons why you would want to organise an academic conference: you get to play a key roll in developing or shedding light on your chosen field, you can read papers, hand-pick speakers, and establish yourself amongst your peers. Many academics, however, will be wholly unfamiliar with how to tackle …


How Do Academic Conferences Work?

Academic conferences are simply a chance for academics and researchers to get together, present and discuss their work. That means your academic conference can take any form you wish!


How To Find Funding For Academic Conferences

Extra funding is always a good thing. Here are some places we suggest you look:


Keynote Speakers Or Call For Papers?

When it comes to the task of getting people to speak at your conference you have two main options. You can invite big names or people from your own institution to present. The latter is a great option if you would like control of the program from the start and if you want to suggest the topics your speakers cover.


Drafting A Programme

You should be drafting the programme for your conference alongside selecting the content. Don’t underestimate how long drafting this process will take; it is a tricky task after all!


Choosing An Academic Conference Venue

Selecting a great venue for your conference is another important part of the planning process. Here are the main things to consider:


How To Promote Your Academic Conference

You’ve worked hard organising your academic conference until this point; now you want to make sure that hard work pays off by getting bums on seats. It’s important to start promoting your conference early. Your program does not need to be finalised before you start getting the word out.


How To Promote Your Conference Online

There are loads of methods both online and offline you can use to promote your academic conference. Avenues of promotion fall into three main categories: owned media, earned media and paid media. Using a blend of all three is the best way to really shout about your event to your peers.


Why are conferences important?

Conferences are an important way researchers stay connected to others in their field and learn about cutting-edge scholarship. In psychology, researchers typically present their work via poster or oral presentation. There are different kinds of academic conferences.


Why is it important to disseminate research results?

If no one else ever learns about your research, then no one can build off of what you’ve discovered. You will likely find yourself exhilarated by the conference experience — you will learn a lot and be energized to continue your research in the future.


Why is it important to share experiences at a conference?

Having a shared experience with the other attendees at a conference can give you something to talk about with others. Conferences are often held in fun destinations, so it can be tempting to skip out on conference events and turn the trip into a vacation.


What is professional conference?

Professional conferences are geared primarily toward professors rather than students , although virtually all conferences will have students presenting either as co-authors with a faculty member or solo during special student programming.


Who is Amy Buddie?

Amy M. Buddie is the director of the Office of Undergraduate Research and a professor of psychology at Kennesaw State University in Kennesaw, Georgia. She received her BA from Ohio University in 1996 and her PhD from Miami University in 2001 before completing a postdoctoral fellowship at the Research Institute on Addictions in 2003. She serves as the chair of the psychology division of the Council on Undergraduate Research and is the lead coordinator of the 2019 National Conference on Undergraduate Research, which is being held on the Kennesaw campus. In 2010, she won the Kennesaw State University Distinguished Teaching Award.


Do universities give funding for students?

Many universities provide some funding for students who have been accepted to present at a conference. If you’re not sure how to find out about funding, contact your faculty mentor, department chair or office of undergraduate research (if your school has one).


What does “networking” mean?

“Networking” is quite a grand term for what can mean simply having a pleasant chat. If there’s someone you’d like to ask a specific question of, it’s a good opportunity.


Is the cloakroom necessary for a conference?

The cloakroom might seem unnecessary if it’s only a one-day conference, but if there are exhibitors and you’ve decided to avail of the opportunity to buy a stack of newly published, signed hardbacks, it’s kind to your back and to fellow attendees not to be lugging them around with you all day.


Do you need a packed lunch for a marathon?

So while there’s probably no need to bring a full packed lunch, it’s sensible to have a cereal bar or two to hand just in case, and certainly a bottle of water. Some people even advise bringing plasters (in case your shoes start to rub) and headache tablets – which shows what marathon events some conferences can be.


Can titles be misleading?

Especially in the humanities, titles of papers can be misleading; something that sounds desperately dull might turn out to be packed with insight, and something with a jazzy title might turn out to have nothing much by way of content.


Is attending a conference good?

But it’s a great pity if this puts you off, because attending academic conferences is great. It’s intimidating because you might potentially end up talking to some of the most famous and noteworthy people in your field – but this, of course, is also one of the biggest perks of attending a conference. If you’re an undergraduate, outside of your reading, you might only have heard one professor’s thoughts on a given topic; attending a conference gives you the opportunity to hear a wider variety of viewpoints, and can help in giving you a better impression of the area as a whole. Plus it’s a fantastic opportunity to hear about brand-new, possibly unpublished research, direct from the people responsible. It’s deeply satisfying to write an essay with a citation that says ‘forthcoming’.#N#You might think that only PhD students and above attend academic conferences, and while that’s often true, don’t let it put you off if you’re not yet at that stage in your academic career. You might have the opportunity to attend a relevant conference being held at your own university, in which case you should take full advantage of it being on your doorstep. Or there might be a conference that sounds fascinating elsewhere, in which case, if you can pay the conference fee, there’s nothing stopping you from broadening your horizons and attending.#N#So here are our top tips if you’re planning on taking the plunge and attending your first-ever academic conference.


How to give a great conference presentation?

How to give a great academic conference presentation: Tips and tricks. One key part of academic development is developing the skills to give great conference presentations. These are skills that can be learned; although some people are naturally talented public speakers, you can develop and train yourself to be better at presenting your work …


Why is it important to learn the skills required to give effective presentations?

Learning the skills required to give effective talks and presentations is key to academic success. Preparation is key: · Planning for your presentations will ensure you are able to control your nerves and do a good job. · How you manage yourself during your talks also makes the difference between success and failure.


Is it normal to be nervous when you are standing in front of a room full of people?

At some point, every academic has to learn how to do this; the earlier, the better. Standing up in front of a room full of people is a very nerve-wracking experience. Remember: it’s completely normal to be nervous about putting yourself and your work on show in front of others.


Pick the right conference for your personality and your research

It sounds simple and yet is really worth remembering: the best way to get your work accepted is to target it to an appropriate conference. Conferences can be large or small, very specialist or more broad, and based on a single subject or more interdisciplinary.


Look out for a Call for Abstracts

To know when conferences are going to be held, keep an eye on relevant websites and sign up to email newsletters. A good place to start would be asking at your own faculty, as your professors will be familiar with annual conferences in the field and can point you in the right direction.


Tips on submitting your abstract

If you’ve identified the conference which is right for you and they’ve put out their Call for Abstracts, then you just need to write an abstract of a few hundred words describing what work you can present. Remember that an abstract proposing to present experimental results is usually more likely to be accepted than one presenting theoretical work.


Top Blog Posts to Read

What’s the difference between a conference, a seminar, a workshop and a symposium?

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What Makes A Good Academic Conference?

  • A good academic conference has a well-organized program, attracts the top researchers in a given field, is packed with interesting, valuable, peer-reviewed content, and provides ample opportunities for peer networking. A dedicated, well-rounded organizing committeeis key to suc…

See more on fourwaves.com


How to Make The Most of An Academic Conference

  • All academics attend and participate in academic conferences at some point in their careers. These events can be extremely beneficial in helping young researchers make a name for themselves in their chosen field, and to learn new concepts, and make contacts that could lead to new projects or funding in the future. Academic conferences are an investment of your time an…

See more on fourwaves.com


But What About Virtual Conferences?

  • Virtual conferences are more common than ever before, and while many of the tips provided above don’t make sense when it comes to attending a virtual conference, there are some that apply much the same as they do to an in-person event. These include: 1. Before registering for a virtual conference, look carefully into the event and its organizers to make sure it’s a real confere…

See more on fourwaves.com


Presenting at An Academic Conference

  • Academic conferences are more apt to accept research papers that are not quite as polished as they need to be for acceptance to an academic journal, making conferences a great place to solicit feedback that will help you refine your work and get it ready for journal submission. It’s normal to be intimidated, or maybe even afraid to present at an academic conference, especiall…

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Conclusion

  • Academic conferences are a wonderful way to share your research, solicit important feedback, learn about trends in your field, and network with like-minded people. Attending, presenting, or organizing these events are each a valuable experience that can help you enhance your CV and build your career.

See more on fourwaves.com


What Is An Academic Conference?

  • An academic conference is a one-day or multiday event during which researchers present their work to each other. Conferences are an important way researchers stay connected to others in their field and learn about cutting-edge scholarship. In psychology, researchers typically present their work via poster or oral presentation. There are different k…

See more on apa.org


Why Would I Want to Present My Research at A Conference?

  • There are many benefits associated with presenting your work at a conference. For example, students who have presented at conferences have reported they learn a great deal from others’ research, make valuable contacts through networking, find the experience helpful in preparing them for graduate school and appreciate the opportunity to improve their presentation skills an…

See more on apa.org


What Else Should I Be Doing at The Conference When I’m Not Presenting?

  • An academic conference is such a great opportunity to meet people and learn more about psychology; it would be a shame to waste it. Here are a few suggestions. Conference programs are usually provided online in advance of the conference. Make a game plan before you go, noting sessions you definitely want to attend. Most conferences have plenary sessions or keynote spe…

See more on apa.org


How Will I Pay For All this?

  • With transportation, food, lodging and registration costs, attending a conference can be expensive. Many universities provide some funding for students who have been accepted to present at a conference. If you’re not sure how to find out about funding, contact your faculty mentor, department chair or office of undergraduate research (if your school has one). In additio…

See more on apa.org


Conclusion

  • Disseminating the results of your project is an important part of the undergraduate research process. If no one else ever learns about your research, then no one can build off of what you’ve discovered. You will likely find yourself exhilarated by the conference experience — you will learn a lot and be energized to continue your research in the future.

See more on apa.org


References

  • Mabrouk, P.A. (2009). Survey study investigating the significance of conference participation to undergraduate research students. Journal of Chemical Education, 86(11), 1335-1340. Potter, S.J., Abrams, E., Townson, L., Wake, C., & Williams, J.E. (2010). Intellectual growth for undergraduate students: Evaluation results from an undergraduate research conference. Journal of College Tea…

See more on apa.org


About The Author

  • Amy M. Buddieis the director of the Office of Undergraduate Research and a professor of psychology at Kennesaw State University in Kennesaw, Georgia. She received her BA from Ohio University in 1996 and her PhD from Miami University in 2001 before completing a postdoctoral fellowship at the Research Institute on Addictions in 2003. She serves as the chair of the psycho…

See more on apa.org

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