How to ace a conference call


Conference Call Tips to Ace Any Remote Meeting

  • Communicate your way through. Talk to your manager. The key point to the conversation is to propose a solution, because…
  • Make a habit of doodling. I bet you sense lack of seriousness in this one, but hear me out. This is one of those…
  • Battle the noise. Noise is a great barrier and when it comes to your headphones during…

12 Tips on How to Conference Call Like a Boss
  1. Pick someone to head up the call. …
  2. Create an agenda. …
  3. Make sure everyone can get on the call. …
  4. Select a quiet background. …
  5. Log on early. …
  6. Start the meeting on time. …
  7. Introduce everyone. …
  8. Pay attention.
Feb 15, 2017


How to start a conference call?

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How do you make a conference call?

Softchoice Corporation (“ Softchoice ”) (TSX: SFTC) today announced that it will hold a conference call to discuss its fourth quarter … and enabling them to make smarter decisions about their technology portfolio. For more information, please visit …

How to dial into a conference call?


  • Dialling into a conference call with your smartphone. If saving time is your thing and you want to make your meetings even more efficient you can dial in to your …
  • Computer conference call. …
  • In-conference controls. …

How to make a conference call from your iPhone?

  • You can place a conference call on your iPhone with up to five total participants.
  • To start a conference call, use the add call button to dial a new participant and tap merge calls.
  • You can drop individual participants by tapping the blue ‘i’ at the top of the screen.
  • Visit Insider’s Tech Reference library for more stories.

What do you say at the beginning of a conference call?

Opening the meeting – What do you say to start a conference call?Hello, everyone. Allow me to make a roll call before we start.Hi, everyone. … Now that we’re all here, I think we can start.I think everyone’s connected now. … I would like to welcome everybody here today.

What should you not do on a conference call?

What You Should Not Say on a Conference CallAsking the Point of the Call. There is always the right and the wrong way to say certain things. … Apologize For Being Late on the Call. … Can You Please Explain What that Means? … Can I Interrupt You? … There is Too Much Background Noise so I Cannot Hear You.

What is teleconference etiquette?

Don’t Speak Over Others Like in a face-to-face meeting, it’s proper etiquette not to speak over others during a teleconference. Take notes about comments and feedback that you have, and politely wait your turn to interject. This way everyone has a voice during the meeting.

Do and don’ts of virtual meetings?

Do’sBe on Time. How many times have you been in a meeting where you are waiting on someone pertinent to the discussion? … Wear Your Pants. … Mute Yourself. … You Don’t Always Need to be on Camera. … Fix Your Background. … Don’t Multitask. … Don’t Eat. … Don’t Interrupt.More items…•

How to mute yourself on a phone call?

Try to dial in 5 minutes before the call and then mute yourself if no one is on the call yet. When the host asks who’s on the call, unmute yourself and introduce yourself. If you’re late, don’t introduce yourself. This is a pet peeve for a lot of people.

How many people can you invite to a conference call on RingCentral?

RingCentral phone system plans include a free conference call feature. It gives you unlimited audio conferencing and you can invite up to 1,000 participants per call. 2. Once in the account dashboard, get the dial-in numbers and participant codes for the meeting.

How to set up a conference call with RingCentral?

Just follow these simple steps: 1. Subscribe to a service that provides audio conferencing or conference calls. Once you’ve done that, you can log in and go to the conference call feature in your account. RingCentral phone system plans include a free conference call feature.

What is a dial in number?

A dial-in number is a special type of phone number that can be used to join the conference bridge, which is what allows more than two people to talk in a call. A participant code, on the other hand, is a short series of numbers used by the people who have already dialed in to direct them to a specific conference call.

How to send a meeting invite?

Send meeting invites. You can do this by either sharing a meeting link or the dial-in numbers and participant code. You can send it via email, SMS, chat, etc. You can also schedule conference calls in advance. Most providers have integrations with MS Outlook, Google Calendar, or any online calendar of your choice.

Can you host a conference call without internet?

Whatever the reason is, you should always be able to host a conference call even for people who can’t join an online meeting. Conference calling allows multiple people on different phones and in different locations to connect to one call—even without the internet!

Can you set up a video conference call?

How to set up a conference call. While yes, it’s true that video conferencing is the best way to get people to communicate and collaborate from multiple locations, there are times when not everybody can hop into a video meeting. It could be because they don’t have access to the internet, or maybe they’re in transit.

Communicate your way through

Talk to your manager. The key point to the conversation is to propose a solution, because if you just speak about the problem no one is likely to listen to you. Come up with an agenda that can drive the meeting more productively or if there is an existing agenda, opt for changing a couple of points.

Make a habit of doodling

I bet you sense lack of seriousness in this one, but hear me out. This is one of those creative conference call tips.

Battle the noise

Noise is a great barrier and when it comes to your headphones during a conference call and you can’t really cancel it – it’s even worse.

Propose video conferencing

Nowadays video is everywhere, however many people still use audio conferencing. You can talk to the manager about switching to video conferencing since many conferencing devices support this function, and it will help increase productivity and have a longer attention span.

Take regular notes

Conference calls require a lot of concentration, so when you find it difficult to deal with, start taking notes on key points that are being discussed. There are a couple of good techniques which will help you handle it best.

1. Share an agenda in advance of the call

On that agenda, include anything that people should know. For example, is it a phone call or a video call? Who will be on the call? What is the purpose of the call? How long will it last? What is the dial-in information? Abbajay says the agenda should outline the objectives for the call, as well. “Let’s say we’re going to plan a party.

2. Master the technology

Whether you’re using a dial-in number, a video service or calling from a device in the conference room, make sure you know how to use it.

3. Send a notification, call in early and take control right away

Abbajay says that whoever’s leading the call should schedule a notification to go out to participants 15 minutes before the meeting begins, so that the dial-in info is at their fingertips.

4. Set the ground rules

Before the meeting progresses, it can be helpful to set ground rules. Brownlee, for example, empowers participants in calls to chime in—literally—if someone is rambling or gets off topic: she tells them to hit the # sign on their phone keyboard.

5. If a connection is bad, say something

When someone has a static-y connection, is in a loud environment or their phone keeps cutting out, it’s frustrating and annoying for everyone on the call. Abbajay says it’s necessary for the leader to intervene.

6. Be respectful of people’s time

If a person isn’t needed for the entire call, Brownlee makes sure to allow them to participate in the beginning and then hop off when their portion is done.

How to set up a conference call?

Setting Up a Conference Call 1 Create a conference call account if you don’t have one. 2 Select appropriate dial-in numbers for your callers. 3 Pick a date and time for your conference. 4 Send a conference call invite. 5 Dial into your conference at the appointed time. 6 Start your conference!

How long is the free trial for a call center?

Start with a 14-day free trial. Once your trial ends, choose the right calling plan for your needs. We offer affordable plans for individuals, small to medium-size businesses, and enterprise-level corporations.

Can you give a conference call to all your callers?

Are you hosting a toll or toll-free call? If it’s a toll-free conference call, you can give your toll-free number to all your callers and they will be able to connect from wherever they are at no cost to them.

What is the best way to keep static, breathing or background noise to a minimum when you’re not addressing

Using the mute button is the best way to keep static, breathing or background noise to a minimum when you’re not addressing the call. Remind others to use their mute button if noise becomes distracting.

How to foster collaboration on a conference call?

Foster collaboration on the conference call by calling on colleagues to share insights. This can help generate more ideas from the team or support coworkers who might be less confident to speak up on their own.

What is conference call?

Conference calls are collaborative, so consider pausing between ideas or topics to give those on the line an opportunity to share their input or ask questions. Aim to keep each topic or point as brief as possible to allow time for others to speak.

Why do you need video for a conference call?

Enhance an audio conference call with video when possible or when there is value in showing video or visual elements, like for presentations, site visits or a product launch location. Video can lend important body language and give another level of dimension to your meeting.

Why is it important to end a meeting early?

Ending on time or early is respectful and ensures colleagues can return to work or join other meetings as planned. It shows great time management skills, can enhance your reputation and helps ensure future calls are productive.

Why do we need an agenda?

An agenda helps everyone stay on topic and gives an estimated amount of time for each speaker or discussion item. Share the agenda ahead of time and review it as an attendee to prepare for the meeting.

Is a landline phone good for conference calls?

A landline is often more stable and clear for calls, though cellular service is sufficient if it has a strong connection. If you frequently use or lead conference calls, consider asking your provider for high definition (HD) voice quality or invest in a conference phone system.

How to treat coworkers during a conference call?

Treat Your Coworkers With Respect. Participants often forget to act with basic manners during a conference call. That means announcing yourself when you join a meeting, thanking the presenter once it’s done, and saying goodbye to your coworkers before you leave. Not all conference calls are the same, however.

Why is video conferencing important?

Video conferencing can help if multiple people need to share physical objects. If your team has new design materials and mockups to review, for example, video may be the best way to do it. Video can also have major drawbacks. Any eye roll, giggle, or other disruptive behavior could be projected on a big screen.

How to work properly on a conference call?

To work properly, however, everyone needs to practice the same conference call etiquette. Here’s how. 1. Arrive on Time. You may think punctuality isn’t important for a virtual meeting, especially if you’re only one of hundreds or thousands of participants.

When is a conference call necessary?

When an idea is too complex to explain without a thorough conversation or visual presentation, conference calls are a necessity. For 87 percent of businesses, they are the preferred way to communicate with a mobile workforce.

Can you leave your presenters hanging?

Not only will you miss valuable information, you could leave your presenters hanging. It can be intimidating to present to a virtual workforce. Presenters don’t get the same nonverbal responses they get in person. It can be hard to know if their message is landing or if they’ve lost their audience.


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