How to conduct seminar and conference


How to Conduct Seminars & Conferences | Checklist & Guide
  1. Step 1: Establish your seminar’s objectives. …
  2. Step 2: Identify your target audience. …
  3. Step 3: Identify your roster of speakers. …
  4. Step 4: Plan out the event details. …
  5. Step 5: Project your costs and budget. …
  6. Step 6: Invite your speakers. …
  7. Step 7: Market your event.
Aug 25, 2017

How do you conduct a conference or seminar?

8 steps to organise your seminar!Know your goals. Defining the seminar’s goals is a critical first step. … Define who your attendees are. … Make budget forecasts. … Choose the right date. … Find a suitable venue. … Use an online registration solution. … Organise activities. … One guiding principle: Communication.

What is seminar how it is conducted?

Seminars are learning and teaching arrangements which allow for active participation of participants, and they are usually conducted in small groups. Seminar concentrates on delivering the information and discussion of the pertinent issues. 2.1.

How do you run a successful seminar?

Here are just seven tips to help you when planning a successful seminar.Choose the right venue.Target people who you think will be interested.Provide proof of your expertise.Successful seminars are visually engaging.Encourage audience participation.Rehearse your seminar.Give out your contact details to take away.

What is the difference between a seminar and a conference?

Content: Conference Vs Seminar A conference refers to a large formal gathering of several people or say, members, to talk about a specific topic or subject of common interest. A seminar is an instructional event, wherein one or more experts communicate some information, through lecture or general discussion.

How do you conduct conferences?

How to organise a conference in 10 steps (with templates)Formulate your event strategy. … Embrace conference technology. … Delegate, dammit. … Think through your budget and pricing model. … (Carefully) choose your venue. … Build a website that does your conference justice. … Invite your speakers and authors. … Get your reviewers onboard.More items…•

How do I start a seminar?

How to Introduce Yourself Before Giving a Seminar1 Stand up straight.2 Smile at the attendees.3 Chat with people before the seminar starts.4 Keep your introduction short.5 Start with your name.6 State your company or profession.7 Say what your specialty is.8 Give an overview of your background.More items…

What is conference technique?

a method of personnel training in which participants work together in an attempt to resolve typical work-related problems and issues.

What do you do in seminar?

Seminars are often defined as small, discussion-based courses. Typically, students complete readings and assignments before the class and discuss major themes or topics during class.

What are the examples of seminar?

Examples of such seminars include personal finance, web marketing, real estate, investing or other types of seminars where the participants gain knowledge or tips about the topic of discussion.

How do you conduct a seminar presentation?

How to start a presentationTell your audience who you are. Start your presentation by introducing yourself. … Share what you are presenting. … Let them know why it is relevant. … Tell a story. … Make an interesting statement. … Ask for audience participation.

Why do we conduct seminars?

Workshops and seminars can address common problems or issues that business professionals may face on a regular basis. Participants can share their insights and thoughts on how to resolve the problem, which can offer a fresh perspective when dealing with the problem.

What are seminars definition?

Definition of seminar 1 : a group of advanced students studying under a professor with each doing original research and all exchanging results through reports and discussions. 2a(1) : a course of study pursued by a seminar. (2) : an advanced or graduate course often featuring informality and discussion.

What is seminar and its purpose?

A seminar is a form of academic instruction, either at an academic institution or offered by a commercial or professional organization. It has the function of bringing together small groups for recurring meetings, focusing each time on some particular subject, in which everyone present is requested to participate.

What to do if your conference is scheduled to last through meal time?

If your conference is scheduled to last through meal time or is expected to span several days, you’ll need to consider meals and lodging for participants. Work with local vendors to provide discounted rates and consider any special needs of your participants.

Is a seminar a tall order?

Organizing a seminar is a tall order, but it can also be a highly rewarding process. There are many details that go into executing a well-received workshop and the organizer must be extremely prepared. If you’re interested in learning more about how to plan a successful seminar, this article is for you!

How to promote a seminar?

Seminar and webinar best practices require promotion of your event to establish your brand and build your audience. Promote your upcoming event with these steps: 1 Develop a messaging doc aligned with your brand 2 Incorporate your seminar promotion into your email and social media schedules 3 Create a Facebook Event and promo videos to post on social media 4 Distribute your seminar to online event calendars 5 Use this template to plan your marketing calendar if you need help scheduling

How to make a seminar agenda?

Outline your seminar’s schedule and decide who’ll speak when. Make sure every speaker has enough time to provide their input before you finalize it. Incorporate breaks into the agenda for attendees and speakers. Once you’ve completed a draft of your agenda, share it with decision-makers for approval.

Why is it important to keep budgets up to date?

Once you’ve got a framework in place , it’s important to keep budgets up to date as you receive estimates and quotes. That way, you can get a clearer picture of your expected revenue. This is also when you need to begin your seminar marketing efforts.

Where is Ronnie Higgins?

Ronnie Higgins works at Eventbrite, helping event creators level-up their game and connect with one another. Born and raised in New Orleans, there’s nothing he enjoys more than helping people get together—whether it’s for a festival, class, or a city-wide party like Mardi Gras.

Why is marketing important in a conference?

This is because the number of participants turning up for your event depends largely on your marketing efforts.

How to create a business conference?

1. Select a topic or theme. The topic or theme of your event will determine the set-up, target audiences or participants, guests, and the marketing approach. In general, a business conference or seminar for a particular industry will have as participants those conducting business within that industry or the target customers …

Why is it important to organize a business conference?

Organizing business conferences and seminars is one of the smartest ways to market your business and create more awareness of your brand. This explains why several thousands of business conferences and seminars are staged every year. How well your conference or seminar goes can determine how participants will see your business or brand.

How many people can attend a business seminar?

A typical business conference or seminar of about 100 to 200 participants can be easily staged in a hotel seminar room, possibly in a classroom setting or theater style setting. However, events of 500 to 1,000 or more participants will require a large hall, auditorium, or convention center.

What does it mean to stage a business seminar?

A perfectly staged business conference or seminar sends signals that your business can get things right all the time. On the other hand, a poorly staged one will create long-lasting negative impressions in the minds of participants. Every process, journey, business venture or investment; begins with a plan.

Why do you need to prepare for a PowerPoint presentation?

You will probably want to create a PowerPoint presentation so as to have a visual reference when you or your speakers are presenting material.

Who is Tony Martins?

Ajaero Tony Martins is an Entrepreneur, Real Estate Developer and Investor ; with a passion for sharing his knowledge with budding entrepreneurs. He is the Executive Producer @JanellaTV and also doubles as the CEO, POJAS Properties Ltd.

What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.

How long before a conference should you have an agenda?

Now that the key elements are in place, it’s time to shape them into a detailed agenda. Ideally, you want your agenda to be in place at least four months before the conference starts.

When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.

Do you have to put together a budget for a conference?

Whether your conference is funded by sponsors or not, you’ll have to put together a budget. You need to know where your money is being earned and spent. Having a budget will also help you set the price for participating in the conference. Here are the most common items you’ll want to budget for:

Is it necessary to reinvent the wheel to organize a conference?

The truth is, even though organising a conference is a demanding endeavour, you’re not the first one to face it. There’s no need to reinvent the wheel. It’s all about following a few specific steps. We’ve prepared this top-level guide on how to organise a conference.

Why is it important to conduct a seminar?

Conducting a seminar is a great way to communicate your ideas or introduce new technologies. It is useful to know some guidelines when you have to conduct a seminar. I understood the importance of this both as an attendee and a presenter myself.

What makes a seminar successful?

7. A successful seminar is the result of careful preparation of your speech and your presentation material. • Research your subject If you are called to speak on a topic, probably that is because you are already having some knowledge of it. Even so, you need to reference from at least 2 different books.

What is a seminar?

On the whole it is used to describe an activity involving a smaller number of students than one might find in a lecture, during which the students are more actively involved.

How to tell if your attendees had a good time?

There is no way to tell if your attendees had a good time without asking them. This is when an online survey can help you learn how your event did. Create an online survey that asks questions about specific topics like location, food, session and speakers, and general feelings about your conference.

How to plan an amazing conference?

To plan and execute an amazing conference or corporate event, you need to first decide specifically what you are trying to accomplish. Ask yourself what type of conference attendee you want to attract, as well as how you can make sure the conference relates to your brand.

What are fixed costs in conference planning?

There are many fixed costs in conference planning that will inevitably make up the most considerable portion of your event budget. These costs are not typically affected by the number of attendees at your event — they are what they are.

Why is it important to have a keynote speaker?

Securing your main speakers is incredibly important because you can’t effectively build your event schedule and marketing plans without them.

What is conference planning?

Conference Planning: A Step-by-Step Checklist for Success. Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, …

How is an event date determined?

Most of the time, an event date is determined by a venue’s availability. However, if the date is more important than the venue, you will need to prioritize finding a venue that accommodates that date. Once you have your venue/location and date set, it’s time to rally the troops to make this event happen.

What to do after a conference?

It is so important to document and track all the successes you had and any shortcomings that arose during your event. The more you learn, the more you can improve.

What is the difference between a seminar and a conference?

Moreover, the difference between a conference and a seminar may be that a conference has a more general theme with a focus on presentations and lectures, whereas a workshop is usually more specific and hands-on, so to speak . However, as we’ll see there are grey areas between these types of events, and the line isn’t always clear.

Why are workshops important?

Workshops are a good opportunity to learn new skills and to familiarise yourself with a topic you don’t know well . If this piece has inspired you to apply to a conference, workshop, symposium or seminar, read our piece on how to get accepted to an academic conference.

What is the difference between a conference and a workshop?

The difference between a workshop and a conference is that workshops are generally smaller than conferences, and are usually only a day or two long and are dedicated to discussing a specific topic. Although these events are held as part of a department, you will often find outside visitors who attend them too.

What are the different types of academic events?

There are lots of different types of academic event that you might want to attend, such as conferences, seminars, workshops and symposiums. Each has its own benefits and drawbacks, and generally they have a different slant. Size, for instance, is usually a big factor in whether something is regarded as a conference or a symposium.

What is a symposium?

The definition of a symposium isn’t completely clear – the Oxford Advanced Learner’s Dictionary describes it simply as ‘a small conference’. However, similarly to a workshop, a symposium tends to focus on a particular issue rather than a more general theme.

What is a seminar?

Seminars are a great place to test out some new ideas or theories that you’ve been thinking about but aren’t 100% confident with yet. If you’re working on a concept or an idea for an experiment but you want to hear some feedback on it before you develop it further, offer to present it at a seminar.

Is a symposium smaller than a conference?

Finally, symposiums will generally be smaller than a conference. Saying all this, it’s likely you’ll visit a symposium that seems more like conference and a workshop that could easily be called a seminar. The difference isn’t always clear, and there’s usually some grey area.


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