# How to count hours when attending a conference

According to regulations, an employee’s time attending a meeting, seminar, lecture, or training must be counted as hours worked unless it meets each of four requirements: the attendance is outside the employee’s regular working hours; the attendance is in fact voluntary;

## What is day one compensation for travel to a conference?

Day One: They are entitled to compensation for time spent traveling to the conference after 9 a.m. and all time at the conference or elsewhere until 5 p.m. Meal times at the conference need not be counted as hours worked unless the employee is required to attend the meal, in which case that time is counted as hours worked.

## How do you calculate number of employees going to a conference?

Number of employees going Multiply subtotal by total number of employees going = total Understanding the Benefits of Conference Attendance Let’s face it: many benefits from conference attendance are hard to quantify.

## Does attendance at business events count as work time?

Employee attendance at business events must be counted as work time if: If the time is outside work time, it’s voluntary, it’s not job-related, and no other work is performed at the same time, these meetings are not considered work time.

## How to calculate the benefits of conference attendance?

Subtotal Number of employees going Multiply subtotal by total number of employees going = total Understanding the Benefits of Conference Attendance Let’s face it: many benefits from conference attendance are hard to quantify. For example, many experts agree that the top benefit of conference attendance is networking value.

## How do you justify conference attendance?

You should be upfront in your introduction and state your top three reasons for attending. You should articulate how the event will benefit you, your organization, and any current relevant initiatives. Consider including a few sessions you’d like to attend and a list of 5 speakers you’d like to network with.

## Do you clock in for staff meetings?

If your supervisor announces a meeting and you have to be there, it’s work. Even if the boss buys everyone lunch, mandatory meetings count as on the clock. You’re entitled to be paid, just as if you were making a sales call or working at your desk. If attendance is voluntary, your company may not have to pay you.

## How do I ask my boss to pay for a conference?

Here’s How to Convince Your Boss To Pay For That Awesome…Start with some questions. … Figure out the nitty gritty and make the calendar work for you. … Focus on the value this will bring to the company. … Give options. … Be ready for a possible, no, and work with a maybe. … Just go for it.

## How do you attend an academic conference?

How to Attend an Academic ConferenceRead the conference program ahead of time. Make notes on which talks sound interesting, and remind yourself to go to them. … Make a list of who you want to meet. … Who should you meet? … Ask questions at the conference. … Memorize your elevator pitch. … Have social lunches. … Don’t clump. … Enjoy!

## Should you be paid to attend staff meetings?

Assuming that they meet your request, you can’t expect them to attend for free (staff meetings count as working time). However, you can either pay the individual for any hours worked or grant them time off in lieu.

## Do I have to attend meetings on my day off?

Although your employees might not appreciate having to come in for mandatory meetings on their scheduled days off, it’s not illegal to require them to do so, according to federal or state laws.

## What are the benefits of attending a conference?

The 5 benefits of attending conferencesMeet the best influencers. … Gain irreplaceable knowledge and apply it to your business. … Know what your competitors are doing and how to set your company apart. … Take networking opportunities to gain new customers.

## Why should employees attend conferences?

Attending a conference is a great way for organizations to nurture collaborative team-building and fortify company culture. Conference environments allow for more relaxed and natural interactions to occur, they also help inspire shared excitement and passion around work related topics.

## Why do you wish to attend a conference?

Attending a conference in your field can broaden your network, promote deeper understanding, uncover new learnings and reinforce existing best practices. Done well they can also be a lot of fun.

## Do you have to pay to present at a conference?

Think of it as paying for your attendance to the conference, that is, payment is required for everyone attending the conference, including those who present papers (except of course, the organizers and the invited speakers).

## Can you put conferences attended on resume?

Conferences attended are not generally listed unless the attendee has played a significant role in the meeting (planned, coordinated, presented, or such). However, as a young professional beginning your career, you might be able to list conferences attended as it shows you are involved in your field.

## What should you do during the conference when you are a participant?

What to do during a meetingStart meeting on time. Start the meeting promptly on schedule and do not wait for others to arrive. … Ensure quorum. … Review agenda. … Keep discussion focused. … Encourage participation. … Help group come to decisions. … Summarize decisions. … Agree on action plan.More items…

## Should all employees clock in and out?

Whatever system you use, the important thing is that your employees clock in and out every day—and that they clock in and out when they actually start and stop working. That will ensure accurate recordkeeping for your business—and make sure you’re in compliance with FLSA regulations.

## Do I have to attend work meeting?

The bottom line is that FLSA requires employers to pay workers if their attendance is mandatory and the meeting serves to benefit the employer. For example, if you have to attend a Zoom meeting at 6 p.m. to discuss a work-related project, that’s compensable time – it’s time that your employer must pay you for.

## Why should employees clock in and out?

Better Employees Accountability Everything done with the clocking in and out of your employees gets recorded, tracked, and saved for future use. With automated clock technology, there is no question of the data being inaccurate based on human error.

## Why must you clock in every shift?

To prevent fraud, lateness, and absence. Having employees clock in and out allows an employer to see exactly who is on time and who is missing. It can help prevent employees from taking advantage of the employer by being constantly late or absent.

## How many hours can a salaried employee work?

Some weeks, a salaried employee may work 40 hours, some weeks 32 hours, some weeks 60 hours; it all depends on what is required to do the job. An employee is considered to be exempt from overtime if; They are salaried, with a predetermined and fixed salary that’s not dependent on the quality or quantity of work they do.

## How many hours of sleep is required for a job?

An employee is required to work for less than 24 hours, sleep time counts as work time, If an employee must be on duty more than 24 hours, the employee and employer can agree to exclude a certain amount of sleep time.

## Why is it important to know what is considered work time?

An important reason for calculating work time accurately is for payment of overtime. If a non-exempt employee works more than 40 hours in a workweek, he or she must be paid overtime at a rate of 1 1/2 times, per federal Department of Labor regulations.

## Can an employee be on call at home?

If the employee is required to be on call while at the employer’s workplace, but not at home (unless other restrictions are imposed) During short rest breaks, if within the employer’s designated length or if the employee extends a break without permission 2.

## Is attendance at a business event counted as work time?

Employee attendance at business events must be counted as work time if: If the time is outside work time, it’s voluntary, it’s not job-related, and no other work is performed at the same time, these meetings are not considered work time.

## Is admin time counted as overtime?

If the boss permits the admin to do this, it’s work time and should be counted towards overtime. The DOL says it even more strongly: ” It is the duty of management to exercise control and see that work is not performed if the employer does not want it to be performed. An employer cannot sit back and accept the benefits of an employee’s work without …

## Voluntary Attendance

Attendance is in fact voluntary if the employee would not suffer any adverse employment action if he or she did not attend. 29 CFR 785.28 Adverse employment actions include, but are not limited to, discharge, discipline, loss of pay, denial of a wage increase, loss of promotion or other opportunity, or loss of job duties.

## Conclusion

As can be seen, there is essentially a presumption that time spent by employees attending meetings, seminars, lectures, and training related to work should be counted as hours worked for purposes of minimum wage and overtime under the FLSA. However, the presumption can be overcome when the four requirements discussed above are met.

## Prepare Weeks Before

As mentioned above one of the most important tips is to only choose conferences you know you can gain value from. Once you’ve narrowed down your list it’s time to focus in on who will be attending each conference. Conferences are a great place to have face to face meetings with tons of industry leaders.

## Develop Your Pitch

When you’re in attendance it’s important to perfect your pitch. Whether you’re pitching yourself or your company it needs to be crisp. Remember you’ll be meeting hundreds of people at these events so you want to standout as much as possible.

## Make Connections Outside the Conference

One of the best ways to stand out from the thousands of other faces in attendance is to make personal relationships. At the actual conference – it’s pretty common for conversations to be business related. However, when the conference winds down it’s common for people to head over to nearby restaurants or bars to wind down.

## Final Thoughts

If you utilize your time well conferences can be very fruitfu l for both your personal and business life. That said, if you’re planning on attending a conference anytime soon make sure you take these four tips with you so you can get the most bang for your buck.

## Voluntary Attendance

Attendance is in fact voluntary if the employee would not suffer any adverse employment action if he or she did not intend. 29 CFR 785.28 Adverse employment actions include, but are not limited to, discharge, discipline, loss of pay, denial of a wage increase, loss of promotion or other opportunity, or loss of job duties.

## Conclusion

As can be seen, there is essentially a presumption that time spent by employees attending meetings, seminars, lectures, and training related to work should be counted as hours worked for purposes of minimum wage and overtime under the FLSA. However, the presumption can be overcome when the four requirements discussed above are met.

## How can attendance be monitored?

Attendance at ticketed events can be monitored by ticket sales, or tickets surrendered on entrance to gain admission. Where technology permits, other measures such as the total number of clicks on turnstiles can also be used as there can be no guarantee that all of those people who purchase a ticket for an event actually use them.

## Do event organisers have access to attendance data?

Many events organisers will already have access to attendance data. The key consideration when assessing the scope to measure attendance is in determining whether it is a ticketed or non-ticketed event, as this strongly influences the approach required.

## Should I Stay Or Should I Go?

First things first: How do you decide which conferences to attend? There are tons of travel events to choose from. So here are three things to consider before you black out your calendar with conference commitments:

## Set Goals for Your Conference (and ACHIEVE Them!)

In my other life as a creative writer, I used to attend conferences for the sole purpose of reconnecting with my long-distance writing peers. While this is a worthy cause, you may not be surprised to discover that spending all my time hanging out with people I already knew—while fun—did little for my writing development. (Shocker.)

## Study the Conference Agenda

Some people are good wingers. Maybe you’re one of them. But don’t improvise all the way. Really, don’t do it. You want to avoid getting lost in a sea of vendor booths. If you go with zero plan, you may risk gravitating toward booths you’re already familiar with or those which are shiny and sparkly but have nothing to do with your business.

## Get Connected

If you’re an advisor, there’s a pretty good chance the social butterfly in you flies free on the surface of your being. But if you’re on the shy side and your inner social butterfly is still pupating in a chrysalis, then this networking might be easier said than done.

## Log Their Contact

Don’t Forget to Bring Business Cards ( that you had printed at your local print shop ). Business cards are your friend. Perhaps this dates, me but I like the old school physical business cards that are shiny (and in very rare circumstances leathery!)

## Conference Recap

The conference may be over, but your work is not yet done. It’s important to debrief with yourself (or with a new fellow travel professional friend!) once it’s all over. Here are a few post-conference steps to take:

## How many hours can an employee work in a week?

If this travel time causes the employee to work more than 40 hours in a work week (or over 8 hours in a day, if required by an applicable collective bargaining agreement), the employee is entitled to overtime.

## How long is a sleep in transit?

Sleeping periods while “in transit”. Time required to be “in transit” during the customary sleeping period (typically 11 p.m. to 7 a.m.) is counted as time worked, unless the employee has adequate sleeping accommodations and can occupy the accommodations for an uninterrupted period of no less than 6 hours.

## What is a non-exempt hourly employee?

A non-exempt, hourly employee is generally not entitled to additional compensation for commuting to and from MIT or a related local work site. Example: A non-exempt employee who normally works on campus is assigned to work at Lincoln Laboratory for the day. They are not entitled to compensation for time spent commuting between home …

## Is sleeping on Saturdays counted as time worked?

However, time spent on personal activities (e.g., eating or sleeping) on Saturdays, Sundays, and holidays, but not while “in transit,” is not counted as time worked for pay purposes, provided the employee has no work duties or responsibilities.

## Is an overnight stay considered time worked?

With certain exceptions, hours spent in authorized travel on official business, when an overnight stay is not required, is considered time worked for pay purposes. Exceptions: No compensation is needed for meal times and commuting time between an employee’s home and the airport, railroad, or bus station. Example : A non-exempt employee flies …

## Is travel time considered hours worked?

All time spent in “travel status,” including time spent “in transit,” during the employee’s regular working hours and in the regular workweek, is considered hours worked for pay purposes.

## Can you get compensation for traveling to Lincoln?

Time spent travelling to and from Lincoln can be compensated. Example: A non-exempt employee who normally works on campus is asked to attend a conference in Chicago. They are entitled to compensation under the “Hourly Travel” guidelines.

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