How to create a conference from scratch


How can I support scratch Conference?

The 2022 Scratch Conference is made possible by the generous support of the following sponsors: To learn more about how you can support Scratch Conference, please contact the Philanthropy Team at

How do you plan a successful day of conference?

Plan for a stress-free “Day Of” Communicate actively with your participants and vendors in advance so they know where to be and what to expect. Get their contact information and make sure they have yours. Tour the facility before your conference begins to make sure your staff is in place and everything is in working order.

How do I choose a speaker for my Conference?

Reach out to your network to identify the speaker (s) who will best help you achieve the conference’s objectives and are within your budget (do not ask or expect professional speakers to appear for free). Review demo videos and talk with people who have heard this speaker before.

What is a scratched meetup?

Scratch Educator Meetups are participatory professional learning experiences that are organized by teachers, for teachers. Prior to 2020, ScratchEd Meetups were local, in-person experiences. For the last two years, ScratchEd Meetups have been a combination of in-person, online, and hybrid events.


How do I start my own conference?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…

How do I plan a small conference?

Here’s a conference planning guide full of tips to keep you and your team on track:Make sure the venue aligns with the event. … Give every attendee a leg up on networking. … Build a detailed content plan with unique takeaways. … Create your conference marketing tree. … Spare yourself the most common conference planning headaches.More items…

What do you need to plan a conference?

Before you actually start planning your conference, there are a few essential decisions you need to make and tasks you need to complete:Assemble a Team. … Set Objectives. … Identify Your Target Audience. … Come Up With a Theme and Format. … Develop a Budget. … Book a Venue. … Confirm Date(s) … Create a Master Plan.More items…•

What is the best way to prepare for a conference?

The steps you typically need to take for preparing for a conference are:Plan well in advance. … Form an organizational team. … Define what the conference is attempting to achieve. … Create a business plan based on the available budget. … Pick a date. … Choose an appropriate venue. … Book your speakers. … Create a conference schedule.More items…

What are the types of conference?

1.1 Different types of conferenceTypeExamplesConferenceAnnual Conference of the Society for French Studies Biennial Conference of the Society for Italian StudiesSymposiumSpanish and Portuguese Studies Postgraduate SymposiumSeminarIGRS: From Textual to Visual Departmental Research Seminar (Italian, UCL)3 more rows

How do you throw a conference?

Don’t rush your planning. If this is your first conference, it takes time to put one together. … Think carefully about that date. … Budget for your conference. … Think about the venue. … Think about your competition. … Spend time developing your agenda. … Think about your marketing. … Think about sponsors.More items…•

How do you run a successful conference?

How to Run an Effective Conference: The 7 Steps You Need to…Work out the key details in advance. … Determine what your value proposition is. … Choose the perfect venue. … Decide the best time to hold your event. … Set your budget. … Choose your speakers carefully. … Find attendees on Facebook.

How do you budget for a conference?

Your conference budget template (with tips)Get feedback on last year’s conference budget. … Agree on an efficient deal with your conference technology partners. … Separate your conference budget into fixed costs and variable costs. … Build contingency into your conference budget. … Check if you qualify for tax exemptions.More items…•

How much time does it take to plan a conference?

Getting started: 8-12 months out. Conference planning takes time — the bigger the event, the more time you’ll need. Ideally, you should begin at least 8-12 months prior to your big event, giving you time to lay the foundation for success.

What are 4 things that you need to consider before the conference starts?

What to do Before Attending a ConferenceMindset, Attitude, Energy. … Documents, Schedule, Sessions. … Meeting Specific People. … Cards, Handouts, Branding Statement. … Opening Questions, Conversation Starters, Chit Chat. … Random Time. … Social Media Strategy. … Content Marketing Plan.More items…•

How do I make a conference room?

7 Steps To Make The Best Conference Room For Your OfficeChoose the right conference room equipment. … Standardize the conference room technology and equipment. … Conference room must-haves and nice-to-haves. … Ensure Sufficient Network Bandwidth for the conference room. … Make the conference room technology easy to use.More items…•

How do you plan a one day conference?

last 6 months in the planning conference pathSetup Summit organizing Committee.Find Sponsors.Lock the Venue and Date.Launch a website for the event.Create pages for the speakers, theme, Venue.Then promote your event.

What is conference how it planned and conducted?

A conference is a gathering of many people who talk about a specific subject or topic. People meet to confer about a theme. All the people who attend have a common interest. It is not the same as a convention, which is typically much bigger and consists of delegates who represent various different groups.

How do you plan and stage a conference and seminar?

8 steps to organise your seminar!Know your goals. Defining the seminar’s goals is a critical first step. … Define who your attendees are. … Make budget forecasts. … Choose the right date. … Find a suitable venue. … Use an online registration solution. … Organise activities. … One guiding principle: Communication.

What are the steps to arrange for a meeting in online?

Schedule an online meeting using OutlookOpen Outlook and go to your calendar.On the Home tab, select Meeting.Choose Skype Meeting or Teams Meeting. For Skype meetings, the call in info is added immediately to the meeting invite. … Fill in the meeting information as needed, including meeting attendees.Select Send.

First off, I decided to swap out talks for interviews

I seemed to have a much easier time finding interesting interviews than interesting talks. Maybe it’s just that interviews are inherently kind of fascinating. They’re surprising. They’re often messy. They feel more human — something we crave when we’re sitting in front of our screens all day.

Lastly, I spent more time not networking

Before the conference, I emailed a few people I admire and asked if I could talk to them during/around the time of the conference. Surprisingly, they said yes. I devoted a lot of time to coming up with questions to ask and things to talk about that would yield great insights (and maybe make me look good).

In Conclusion

So. After all that, would I recommend doing a homemade conference? No. But only because I hesitate to recommend anything right now. We are currently experiencing unprecedented levels of advice. Never has it been more important to listen to recommendations.

2. Create your wish list

In an ideal world, what would your conference look like? Jot down details such as location, speakers, number and quality of participants, food, and fun activities.

3. Draft a budget

How will you pay for your event? Investigate any resources you can use for free (such as donated space) and what you can charge participants to cover costs and still make a profit (if that is a goal).

4. Choose practically

Cost will obviously be a factor in choosing where to hold your event and what services to provide, but so will attendance. You want to select a location that is either in the same city as many participants, or close to it.

5. Work with vendors

Begin working with the service providers of the items in your budget spreadsheet as early as possible.

6. Find speakers

Reach out to your network to identify the speaker (s) who will best help you achieve the conference’s objectives and are within your budget (do not ask or expect professional speakers to appear for free). Review demo videos and talk with people who have heard this speaker before.

7. Set the agenda

Draft a detailed timeline for your conference that starts early (8AM is reasonable) and ends early (4PM). Schedule a mix of formal speakers, small group workshops, and free networking time. Plan to feed your participants every few hours, either with a full meal or a break snack.

8. Market your event

Create a logo and color scheme for your event, and display it on an event website with online registration. Rally your troops to spread the word through e-mail and guest posts in online media targeted to your audience. If appropriate, make use of local event listing websites.

How Much Does It Cost to Start an Event Planning Business?

First thing’s first: you need to have an idea of the money required to build an event planning business. The cost of starting your business can vary, depending on a number of factors – such as the size of your company and the services you want to offer. However, in general, you’ll need to invest in some basic start-up costs, such as:

What Does an Event-Planning Entrepreneur Do Day-to-Day?

The next question to consider is: what does an event-planning entrepreneur typically do on a daily basis? How many hours will you be working each week? Will you have enough work to pursue this endeavor full-time?

How Can I Start an Event Planning Business with No Experience?

Starting an event planning business with no experience can be a daunting task, but it’s not impossible! In fact, many successful entrepreneurs got their start in the event planning industry by starting small and gradually building their business over time.

How Much Should I Charge for Event Planning Services?

There are many factors that go into pricing your event planning services. Some of the questions we recommend asking yourself include (but aren’t limited to):

What Type (s) of Services Do I Want to Offer My Clients?

When starting an event planning business, it’s important to decide which services you want to offer your clients. For example, will you be specializing in weddings? Corporate events? Social events?

Step One: Get Trained and Certified as an Event Planner!

First thing’s first, you’re going to need training in this industry. Although technically, event planning isn’t a regulated industry, this does NOT mean you won’t be much better off with proper training under your belt.

Step Two: Figure Out What You Want Your Business to Look Like!

Alright, so now that you’ve got your education under your belt, it’s time to start thinking about what you want your business to look like. How will you structure it? How much money are you willing to invest in getting it started up and running smoothly (as well as how long)? Do you eventually want to hire on fellow team members/staff, etc.?


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