How to create a conference survey


Tips for Creating a Conference Feedback Survey

  1. Relevant. Make sure your survey is still relevant to the attendees when you distribute it. …
  2. Engaging. Incorporate visuals that can help the attendees understand the survey better. Include photos or videos from your conference into the survey.
  3. Fun. Moments of fun and entertainment during the conference can be included in your survey. Include photos of speakers and performers to refresh the attendees’ memories.
  4. Quotable. It is important to include memorable messages and takeaways from the conference. …
  5. Mobile-Ready. It is better to tailor the format of your survey to mobile devices since people normally have their smartphones in hand.
  6. Rewarding. Motivate your attendees to answer and accomplish the entire survey. …
  7. Compelling. Make people who missed the event feel guilty for not attending the conference. Include footage such as portions of the keynote address or other highlights of the conference.
  8. Results-Oriented. When creating your survey, you must give it some thought and think about the questions that will give you meaningful and useful information.


What are the best conference and event survey questions to ask?

The best conference and event survey questions to ask at each stage 1 Pre-event survey questions Which of the events or speakers are you most excited about? How do you feel about the cost of the event? … 2 Mid-event survey questions How was the check in process? How would you rate this year’s keynote speaker? … 3 Post-event survey questions

What are the best ways to conduct post-event surveys?

For these, include open-ended questions to collect more insight that you can leverage for future events. An incentive is especially helpful for post-event surveys when event attendees might have already moved on to the next event.

What is a conference evaluation survey?

Conference Evaluation Survey Questions + Sample Questionnaire Template Conference evaluation survey is a primary research questionnaire to understand the success of the conference by collecting post-conference feedback from attendees. Why? Because as an organization or event planner, your attendees are your customers.

How to create an effective Conference feedback survey?

In order to have an effective conference feedback survey, make sure your surveys are: 1. Relevant Make sure your survey is still relevant to the attendees when you distribute it. For example, when you distribute your post-event survey, make sure the experience is still fresh in their minds. It must be immediate and instant.


How do you write a survey for an event?

General Event Survey QuestionsWhat is your level of satisfaction with this event? … Which elements of the event did you like the most? … What, if anything, did you dislike about this event? … Are you likely to participate in one of our events in the future? … How likely are you to tell a friend about this event?More items…•

What are the 7 steps to creating a good survey?

7 Steps to Create a Community Feedback Survey. Set your objectives. … Set Your Objectives. … Write Your Survey Questions. … Test, Test, Test! … Send It To Members. … Collect Responses. … Analyze the Responses. … Act on the Results.

What should be included in a conference feedback form?

Please provide names and contact details of anyone you would like to recommend this conference to… Free-form text box….How did you hear about this conference? … Why did you attend this conference (select one only)? … Which speaker were you most interested in?More items…

What are the 4 types of survey questions?

6 main types of survey questionsOpen-ended questions.Closed-ended questions.Nominal questions.Likert scale questions.Rating scale (or ordinal) questions.’Yes’ or ‘no’ questions.

What are the 3 important things in order to create an online survey?

5 things you must know before creating an online survey1.) Be precise about data capture. … 2.) Pin point your target audience. … 3.) Micro vs macro surveys. … 4.) Being thorough about logic surveys. … 5.) Having a powerful target database.

What are the three steps in conducting a survey?

Decide the type of survey (mail, online, or in-person) Design the survey questions and layout. Distribute the survey.

What are the 5 W’s in planning an event?

The 5 Ws of Events: The quick guide to planning for a successful…Who– Who is your target audience? … What– What is the main take away for this event? … When– When will this event take place? … Where– Where is your event going to take place? … Why– Everything you do for your event will have a purpose.

How do you evaluate a conference?

Evaluating conferencesindexing of conference papers in Web of Science or Scopus.citations received.Publication Forum level of publisher and/or series and/or journal that publishes a conference paper.attention and visibility in social media and social networking tools.

How long should surveys be?

How long should a survey be? It’s best to keep surveys under 12 minutes – though 10 minutes is even better. Often, the longer the survey, the higher the dropout rate. Kantar has found that a survey that takes over 25 minutes loses more than three times as many respondents as one that is under five minutes.

What are the 5 types of survey questions?

Guide to the Five Types of Survey QuestionsOpen-Ended Questions.Multiple Choice Questions.Ordinal Scale Questions.Interval Scale Questions.Ratio Scale Questions.

What are examples of survey questions?

These include:Multiple choice questions.Rating scale questions.Likert scale questions.Matrix questions.Dropdown questions.Open-ended questions.Demographic questions.Ranking questions.More items…

What are the 6 different types of questions?

Here are the six types of questions Socrates posed:Clarifying concepts. …Probing assumptions. …Probing rationale, reasons and evidence. …Questioning viewpoints and perspectives. …Probing implications and consequences. …Questioning the question.

What is the first of the ten steps for developing a survey?

Step 1: Determine the Survey Objectives, Resources, and Time Constraints.Step 2: Determine How The Questionnaire Will Be Administered.Step 3: Determine the Question Format.Step 4: Writing Clear Questions.Step 5: Designing the Question Flow.Step 6: Questionnaire Evaluation.Step 7: Obtain Client Approval.More items…

What should be the first step in making a questionnaire?

There are nine steps involved in the development of a questionnaire:Decide the information required.Define the target respondents.Choose the method(s) of reaching your target respondents.Decide on question content.Develop the question wording.Put questions into a meaningful order and format.More items…

How do you make a good online survey?

10 Tips For Creating An Effective Online SurveyA short survey is better than a long one. … Questions must be easy to understand and answer. … Group questions according to topic. … Place sensitive questions at the end. … Avoid irrelevant questions. … Reassure your respondents that their data is secure. … Spend time on your design.More items…

What are some good survey topics?

Here are the 8 most common broad survey topics that can help you learn more about your business and target audience.Demographic Survey. … Market Research Survey. … Net Promoter Survey. … Customer Satisfaction Surveys. … Employee Satisfaction Surveys. … Product Feedback Surveys. … Brand Awareness Survey. … Post-Event Survey.

What to include in a conference survey?

Moments of fun and entertainment during the conference can be included in your survey. Include photos of speakers and performers to refresh the attendees’ memories. It may be easier for the attendees to remember parts of the conference where everyone was sharing fits of laughter and were active in the discussions. You may also check out feedback email examples & samples

What is a conference feedback survey?

As the name implies, a conference feedback survey is intended to gauge the participants’ thoughts and insights regarding the conference. It is also intended to help organizers improve the content and execution of future conferences.

Why is it important to include memorable messages and takeaways from the conference?

This can help ensure that your attendees will remember the significant parts of the conference while providing them context about the message you want to deliver even when attendees have left the venue. You may also see how to ask clients feedback

How difficult is it to organize an event?

Organizing an event or conference can be a demanding task. It needs time, effort, patience, and perseverance. From the planning period, location hunting, looking for designated speakers, getting people to register, preparing logistics, and executing the event itself, it is a very difficult task especially if you have such a small team. You may also see research survey examples

When are perfect surveys done?

Perfect Surveys are usually done before, during and after the conference.

When creating a survey, do you give it some thought?

When creating your survey, you must give it some thought and think about the questions that will give you meaningful and useful information. Also, ask questions that will give you measurable data.

Is it better to tailor a survey to mobile devices?

It is better to tailor the format of your survey to mobile devices since people normally have their smartphones in hand. Through this, your attendees can immediately answer your survey in any location as long as they have internet connection . This will make it easier and convenient for your attendees to complete the survey. You may also like define customer satisfaction?

What happens if a survey is too long?

If an event survey is too long, respondents will bail. Abandonment rates increase with survey length, according to Service Management Group. Mobile users have even less tolerance for longer surveys, so keep it brief. And when you ask people to respond to your survey, tell them exactly how long it will take them to complete it. This sets expectations from the start.

Why do event planners need to understand their audience?

Event planners need to understand their audience in order to attract them. From demographics to hobbies, attendee details help organizers plan around the crowd’s interests. During the planning phase, a pre-event survey can quickly yea and nay ideas or even spark new ones.

Can you poll everyone at a conference?

You’ll want to poll everyone that attends your conference, but you’ll get the best results if you create specific surveys for specific groups. For instance, you could send a specific survey to new attendees, and a slightly different one to your conference regulars. Of course, if you’re survey sponsors, speakers, and others, you’ll also want to consider their perspectives while building your event surveys.

What is online shopping survey?

An online shopping survey is a questionnaire used by online stores to collect feedback from their customers. Whether you run a book, magazine, clothing, or furniture store, use this free Online Shopping Survey to gather customer feedback and improve your store.

What is a market research form?

Here’s a quick market research form that focuses on a few demographic statistics. This survey form will ask for the respondents’ age, gender, household income, and educational attainment. The survey format is multiple-choice, giving your respondents an easy way of completing it in a few minutes. Use this market research template and use the collected submission data to your advantage.

Importance of an Event Planning Survey

From initial planning to post-event initiatives, event surveys help you put together successful events, providing a successful beginning and bringing them to a satisfying conclusion. Of course, many event planners start with a vision, outlining what outcomes they’d like to achieve and how they’ll go about accomplishing them.

Event Planning Survey Questions (Before, During, and After the Event)

So what types of questions should you ask attendees? We recommend a pre-event survey and a post-event survey; depending on the event, you may also solicit responses during the event. Here are some things to consider.

Should You Host a Virtual or Live Event?

Even before COVID made virtual meetings and events a necessity, this question is one that many event planners have been wrestling with for a while. In a 2019 survey, 33% of marketers stated that their company has hosted a virtual event and 70% of these respondents said that they plan to hold more in the future.


To ensure your events go off without a hitch, it’s important to maintain an attendee-first mentality. In other words, you shouldn’t choose things you’ll think the audience will like, but should actually ask them what they’re expecting through event surveys.

What is corporate event survey?

Before you decide on that team building exercise, offsite, or holiday party, send out a corporate event survey to gather all of the data you need to make an informed decision.

How to get your guests to respond to your post event survey?

1. Send your post-event survey soon. As time goes by, the details get a little fuzzy. You’ll want to know exactly what your guests liked, what they didn’t like, and what they’d like to see next time, so get their responses while the event is still fresh in their memory. 2.

What are some events that need planning?

Almost anything can be an event. When people gather, it’s an event. Brunches, bowling nights, sales conferences, and wedding receptions are all events that need planning. Start out with a general event planning survey template, then customize it to exactly what you need.

What is a good survey?

Surveys are a time-tested way to find out what they’re thinking. A good survey can open a treasure trove of information, but a bad survey is a waste of everyone’s time. Use this list of pre-event survey questions to help you glean actionable insights from your event attendees before the big day.

What are the three categories of survey questions?

The three categories of survey questions are: Binary – The simplest kinds of questions have yes/no answers, or they ask participants to mark off checkboxes to indicate their answers. Binary questions don’t generate detailed information, but they’re useful for getting basic information, such as demographics.

How to put on a successful event?

To put on a successful event, you need to understand your audience and know what they want. There’s one foolproof way to find out what your audience wants: Ask them. For instance, when devising event plans, you could assume you know how many people will show up or how many want to see a particular speaker or celebrity.

What is an engaged audience?

An engaged audience is one that goes beyond just show up. People participate more fully when they’re actively engaged. Asking questions shows your audience that you’re interested in what they think. That helps them feel more valued and more engaged with your brand and your event.

Like what you see?

You can customize your survey with the questions above or send it as-is in minutes. Use this template now.

Public events

Public events like fundraisers, store openings, and trade shows help your organization reach people outside your immediate circle. Maximize public participation in future events by finding out what keeps people coming back for more.


Professionals come together at conferences to share knowledge, set industry standards, and build their networks. Ensure that you only host awesome conferences by asking participants these follow up questions after every event.

Training courses

A successful professional training course expands its participants’ career opportunities by offering them new, useful skills. In a changing job market, ensure your courses measure up every time by routinely asking participants these 5 follow up questions.


Leave a Comment