How to create virtual conference


How to Create a Virtual Conference in 7 Steps.

  • 1. Create a Vision & Game Plan for Your Virtual Conference Event. To the drawing board! Wonderful, you’ve decided to plan your first virtual event.
  • 2. Layout a Timeline for Your Virtual Summit.
  • 3. Get the Right Speakers: Strategies for Speaker Outreach.
  • 4. Create Virtual Summit Landing Pages That Converts Readers.
  • 5. Get the Word Out There & Start Collecting Leads.

What do I need to run a virtual conference?
  1. Define your conference strategy. You need to start by clearly outlining your target audience and who you want to attend your conference. …
  2. Prepare the content. …
  3. Choose your platform. …
  4. Market your conference. …
  5. Enable your attendees to network and interact.


What are virtual conference ideas?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle.

How can I promote my Virtual Conference on social media?

Virtual conference social media ideas: Host a contest, such as a raffle or a user-generated-photo contest Create a hashtag for your event. This helpful guide from Whova can show you how. Use interactive elements to engage your audience, such as Instagram story polls or augmented reality filters

Why do you need an event agenda for your virtual conference?

Especially if you’re hosting a virtual conference that’s several hours long, having an event agenda allows attendees to select which sessions and speakers they will prioritize and illustrates the event’s overall value.

How to build hype for your virtual conference?

You can build hype for your event by running special campaigns on your social platforms. Though online symposiums are still a relatively new concept, social media promotion is sure to become one of the key virtual conference best practices.


How do you make a virtual conference interactive?

Virtual conference engagement ideasOffer a free ebook or several free ebooks. … Offer slide decks and replays to attendees. … Offer online coupons – especially from sponsors and exhibitors. … Use polls before, during, and after the event. … Offer an immersive agenda. … Create a social media hype ahead and during your conference.More items…•

How do you host a virtual conference on Zoom?

1:306:38How to run an online event on Zoom – YouTubeYouTubeStart of suggested clipEnd of suggested clipDashboard. Click webinars. And click schedule a webinar. Now type in the title of your conference.MoreDashboard. Click webinars. And click schedule a webinar. Now type in the title of your conference. In the description. You can fill in details about your conference.

How is zoom Webinar different from Zoom meeting?

Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Webinars are designed so that the host and any designated panelists can share their video, audio and screen. The host can also unmute attendees.

How do I set up a zoom event?

How to create an event for your Zoom Events hubSign in to Zoom Events.Click Create.Select Event.Under Create Event for, click the dropdown menu and select the hub that the event will be associated with.(Optional) Click Convert an Existing Zoom Meeting / Webinar to a Zoom Event.More items…•

How do I host my own conference?

How to organise a conference in 10 steps (with templates)Formulate your event strategy. … Embrace conference technology. … Delegate, dammit. … Think through your budget and pricing model. … (Carefully) choose your venue. … Build a website that does your conference justice. … Invite your speakers and authors. … Get your reviewers onboard.More items…•

The Key Elements of a Virtual Conference

When thinking about how to host a virtual event you will bring together many of the same elements needed for a physical event, only with a bit more technology and creativity, and minus the food (but you’re probably making better food at home than at the convention center anyway).

The Technology You Need to Host a Virtual Conference

The bad news is no single software platform today offers everything you need to run a virtual conference in one place. The good news though is that there’s a simple combination of two that work together beautifully to deliver not just a virtual conference, but a conference and community.

A Virtual Conference Setup and Schedule–An Example

Now that you have the pieces and technology you need to host a virtual conference, it’s helpful to see a concrete example of a virtual conference schedule and set up.

Think Bigger With a Virtual Conference

Hopefully, this guide offers a few concrete ways for how to host a virtual conference today when we need this type of programming and human connection the most.

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What can you share in a virtual conference?

You can share updates about your business, new product launches, or upcoming sales. When you plan a virtual conference, it does require additional organization and communication, but you get the opportunity to flex your creativity, reach a global audience and acquire new customers.

What is the difference between in person and virtual conferences?

One of the biggest differences between in-person and virtual conferences is the location. Unlike in-person conferences, which are often tied to a single location, virtual conferences give you the opportunity to reach a larger audience across many countries and time zones.

What is meditation session?

A meditation session not only brings an IRL activity to the digital space, but it’s a creative way to engage with your audience, allow attendees to de-stress, and build excitement for the sessions to follow. And this is where the importance of selecting your speakers comes into play.

What Are the Benefits of Hosting a Virtual Conference?

The main benefit to virtual conferences is cost savings related to travel, meals, and accommodations. Second, virtual conferences increase audience reach to anyone, anywhere. Finally, virtual conferences provide more data (metrics and reporting). Every attendee activity is tracked and measured including content views.

How long does it take to set up a virtual conference?

The answer depends on the complexity of the event. A simple, single-room environment with links to webinar presentations and downloadable resources can be set up in a week.

How to Host a Virtual Conference: A Step-By-Step Process

Though day-long in-person events are common, much of that time includes meals and socializing. The best practice for a virtual conference is four hours or less per day. The typical virtual conference is 1-3 days duration.

How Can Organizers Practice for a Virtual Event?

When hosting an in-person conference, it’s easy to get to the space a few hours ahead of time to practice and ensure that all equipment and tech are working properly.

How Virtual Events Work

Virtual events can function in a couple of ways and their set up will largely depend on the size and scope of your event.

How to Quickly Turn a Traditional Conference into Virtual Conference

Sometimes, the best-laid plans can fail. Whether due to a global pandemic or some other uncontrollable disruption like a fire, earthquake, or hurricane, you may be forced to turn your traditional conference into a virtual conference.

How to Set Up a Virtual Conference

When you aren’t facing an emergency situation or are forced to find a contingency plan, you can take your time and properly plan a virtual conference.

Tips for a Successful Virtual Conference

Before you launch your event there are a few tips to keep in mind that can help you increase your chances for success!

What Is a Virtual Conference?

A virtual conference is simply an event that takes your regular in-person conference into the digital space. You can host the same keynotes, workshops, and breakout sessions — just in an interactive, branded, virtual world.

What Your Audience Will Expect To See

Virtual conferences are big, impressive virtual events that bring together different formats to create something people won’t want to miss. They can catch keynotes from industry experts, take part in interactive activity sessions, and uncover new ideas in workshops.

How To Plan Unmissable Virtual Conferences

Virtual conferences give you so many advantages over in-person events, but they can also present challenges. You have new things to consider like time zones, how to handle multiple activity tracks, and balancing technology you might not have used before.

6 Fun Virtual Conference Activity and Engagement Ideas

Sometimes it’s hard to encourage event engagement and interaction at a virtual conference. After all, there’s none of that in-person atmosphere. To help you create a fun virtual experience that people can’t help but take part in, here are some of our best activity and engagement ideas.

3 Virtual Conferences To Inspire Your Plans

Trying to plan an online conference can be a challenge, and often one of the hardest things is finding inspiration and new ways to make your event stand out. To help you, we’ve brought together some ideas and case studies from popular virtual conferences.

How To Use Hoppier To Supercharge Your Virtual Conferences

Digital events don’t have to lack the atmosphere that you find at in-person events. With Hoppier, you can make your event experience feel truly immersive by adding a physical element to your event.

Host Your Virtual Conferences Like Never Before

With more virtual conferences planned now than ever, you need to work a little harder to help yours stand out. Offer an unrivaled customer experience with thoughtful customer support, streamlined booking processes, and an interactive hub where people can access the kind of content they want when they want it.

What happens after a virtual conference?

After the virtual conference ends, many webinar tools will automatically send out an event recording and transcript to attendees and registrants. Consider if you’d like that recording to be accessible forever, or only for a set period of time.

Why are online conferences important?

Online conferences are an excellent way for newer companies to increase their brand recognition while also generating revenue by selling products during the online conference or charging a registration fee.

Why are agendas important for conferences?

Agendas are helpful in learning how to host a virtual content since they provide an outline of how you’ll transition from one subject or speaker to another.

Can you host a virtual conference in 2020?

It also left many companies wondering how to host a virtual conference, as they needed to quickly make the transition from in-person events to online ones. Many companies, especially those unsure of how to host a successful virtual conference in 2020, opted to completely cancel these events instead. But now that remote work and online-only events …

Can you host an in person event without setting up the stage?

You wouldn’t host an in-person event without setting up the stage to reflect your brand — so make sure you pay an equal amount of attention to setting up your virtual background.

Can you host a webinar in 2020?

While there are some free webinar platforms available, they don’t have the features required to host a large-scale virtual conference in 2020. It’s best to go with a paid virtual event platform that has all the features you need.

What is virtual conference?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle. These ideas also work for virtual retreats. Specifically, this list includes: …

What is a schmoozing conference?

Schmoozing is one of the main draws of conferences. Guests attend these events in part to meet other industry professionals. Though much of the networking occurs in structured environments such as luncheons, cocktail hours, meet and greets, and panels, a good deal of socializing also occurs in spaces such as hallways and lobbies.

Why are virtual daycares so popular?

Because guests will attend your conference from the comfort of home instead of the seclusion of an event center, there is a possibility that kids may crash the affair. For this reason, some organizers are advertising virtual conferences as children-friendly to encourage the attendance of busy parents. You can take this notion one step further by offering entertainment specifically for the kids.

Is it harder to draw attention to a virtual crowd?

Drawing interest and maintaining attention can be harder with a virtual crowd than with a physically present group. By embracing the advantages of an online platform you can attract a wider audience and achieve favorable results.


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