How to design a conference agenda


How to Create a Conference Agenda

  • Conference agenda title. You should a provide a title for your conference agenda.
  • Include the who, where, and when information. Who will attend, where it will take place, and the time of the conference.
  • Provide a summary statement of the conference objective in your agenda. This includes the overview of the conference and the summary of the topics that will be discussed.
  • Write a schedule for the different sessions of the conference. Arrange them according to their level of priority.
  • Allocate the time for each session or topics. Make sure that the run-time of the session or topics follows accordingly.
  • Provide extra time at the end of the conference. This is useful for the question and answer session and for other purposes including deliberation.
  • Review your agenda before distributing it. This is to prevent from errors including the typing, grammar, and spelling errors. This is also to ensure that all important matters are covered.
Creating a conference agenda is not always a straightforward task.

Tips for putting together a conference agenda
  1. Decide on a conference theme. …
  2. Conduct pre-event surveys. …
  3. Recruit speakers. …
  4. Create interactive sessions. …
  5. Organise sessions by tracks. …
  6. Communicate the agenda to conference talent. …
  7. Include the agenda in your event app.
Jun 14, 2019

Why do you need a conference agenda template for your meetings?

The most effective solution to avoid such scenarios is the provision of a conference agenda template as this lays the framework of how you will conduct the meeting. Following are the most important aspects to consider when formatting a conference program template:

How to design an outstanding event agenda?

Your agenda can also benefit from an understanding of crowd flow and circadian rhythms—so that attendees have time to get from A to B and recharge. Read on for 16 tips sure to help you design an outstanding agenda for your next event. 1. Lockdown the event goal early Knowing this will inform the design of your event agenda.

Why is it important to design an effective agenda?

If problems still occur during the meeting, a well-designed agenda increases the team’s ability to effectively and quickly address them. How to make them more productive. Here are some tips for designing an effective agenda for your next meeting, with a sample agenda and template below.

How do you decide what to add to the agenda?

By knowing who your audience are and who will read your agenda, you can decide what session is relevant and significant to add to the agenda and what session best resonates with those attending the conference. How the audience will engage in the conference should also be included on the agenda.


How do you structure a conference agenda?

Structuring a great conference agendaStep 1: Set your objectives. … Step 2: Define your target audience. … Step 3: Understand your budget. … Step 4: Create a theme. … Step 5: Establish the duration. … Step 6: Shortlist the session topics. … Step 7: Confirm your speakers. … Step 8: Feature some breakouts.More items…

What is an example of an agenda?

An agenda should include a few basic elements. Agenda items example include: A short meeting agenda lists the ultimate meeting goal. This can be anything from deciding who will take the lead on the next advertising campaign to how collected charity funds will be distributed.

What makes a good agenda?

The purpose of the meeting: Your meeting agenda should inform all participants what the meeting objectives are, what will be discussed, and what kinds of decisions need to be made. Your agenda should include just enough context so that your team can familiarize themselves with the topic before the meeting begins.

What should an agenda include?

What should you include in a meeting agenda?The main themes of your discussion. … Goals. … An outline of the topics you want to discuss. … Support documents. … A discussion period. … An estimated time allotment for each topic. … A final review.

What is agenda explain?

An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities.

What is agenda answer in one sentence?

An agenda is a list of items of business serially arranged, on which discussion is invited in a meeting so as to arrive at certain decisions.

What is the purpose of conference agenda?

A conference agenda provides a list of topics or sessions that are arranged according to their development. Provides a logical guide for the conference session and the all the topics discussed.

What is an agenda design?

An effective agenda design sets out clear objective for the conference. It will provide the things that are needed before and during the conference and helps the team to prepare and allocate time wisely. Here are some few tips in designing an agenda for an effective conference. Get suggestions from your team.

Why is it important to include how the audience will engage in the conference?

This is important because an effective conference sessions are very engaging to the attendees. The attendees will be more active with facilitated discussions that plain lectures. Your conference agenda should reflect that.

Why do people forget to use conference agendas?

That is because they forget to use a powerful tool, a conference agenda. A conference agenda is more that just a learning agenda and a list of activities need to be followed in a conference, it also provides important information and matters that will be useful in the development of a business.

Why is an agenda important?

Here are some of the few reasons why an agenda for a conference is important. Ensures that the conference stays on track. With the help of a conference management agenda, the session on the conference will be followed accordingly. Gives everyone, including the team, an idea of what is going to happen next.

Why is it important to set a specific time for each topic?

This is important. You need to set a specific time for each topic so that the team will have enough time to answer, address, and resolve issues that are brought up in the conference.

Is there a rule for creating an agenda?

There is no rule for creating an agenda and it is entirely up to the management on how and what would they include in the agenda. However, most of the conference agenda follows a basic business agenda format. Here is the common format of the conference agenda. Conference agenda title.

How to create an agenda for a meeting?

Generally, you would use an event agenda template for official meetings and its purpose is to provide an outline or list of the order of business that will happen. Agendas usually have the following purposes to accomplish: 1 To list the main topics with the most importance. This should be at the top of the list so that participating members get to prepare beforehand. 2 To let everyone know all about the topics to discuss. This gives them time to prepare and gather everything they need to contribute to the topics at the conference. 3 To keep everyone informed of the goals and tasks that you need to accomplish to ensure the success of your conference.

How to prepare for a conference?

Inform your participants how they can prepare for the conference. If you can share your agenda with the participants beforehand, you can inform them of what to expect during the conference while allowing them to prepare for the meeting. Include the people responsible for presenting each topic.

Why is an agenda important?

Either way, the agenda is an excellent organizational tool to keep your conference and its participants in focus. Here are some pointers to consider when designing and using your agenda. These tips will ensure that you meet your goals without creating confusion or wasting time: Create it ahead of time.

What is the purpose of an agenda?

Generally, you would use an event agenda template for official meetings and its purpose is to provide an outline or list of the order of business that will happen. Agendas usually have the following purposes to accomplish: To list the main topics with the most importance.

What are the topics of a conference?

There can be two types of topics that you cover during a conference. First, those that are mainly for discussion. Second, the issues that need to get voted on or resolved. Make this clear in your template so that the participants can determine if they will have to take part in the process of decision-making.

Why do people organize conferences?

One of the main reasons why people organize conferences is to resolve issues affecting their company. But hosting a conference that lacks a clear direction in terms of how you will conduct it will only lead to everyone getting off the track.

Should you include all agenda items under the main topic?

You should include all of the agenda items under the main topic and you should also provide the estimated time for discussing these items. Moreover, it should capture the topic item’s purpose item and it must also identify the one responsible for each item. What the participants must prepare.

Why is an agenda important?

An effective agenda sets clear expectations for what needs to occur before and during a meeting. It helps team members prepare, allocates time wisely, quickly gets everyone on the same topic, and identifies when the discussion is complete.

Who is responsible for leading the discussion of a particular agenda item?

Identify who is responsible for leading each topic. Someone other than the formal meeting leader is often responsible for leading the discussion of a particular agenda item. This person may be providing context for the topic, explaining data, or may have organizational responsibility for that area.

How to prevent a meeting in which participants are unprepared, veer off-track, or waste the team

To prevent holding a meeting in which participants are unprepared, veer off-track, or waste the team’s time, you should create an effective meeting agenda that sets clear expectations for what needs to occur before and during the meeting.

Meeting agenda best practices

Let’s start with some of our favorite tips on creating great meeting agendas so you can make the most of yours:

Why meeting agendas matter

Whether you work from home and take virtual calls or sit in the office and meet in person, meetings can be incredibly draining. Beginning with some small talk may be nice to get to know each other better or catch up on what everyone did this past weekend but it certainly isn’t goal-oriented or productive.

What makes a good meeting agenda?

Now you know why meeting agendas are important, but how do you create an agenda that ticks off all of these boxes?

Meeting agenda example

We’ve discussed what makes a good meeting agenda and what you should avoid doing but, as always, it’s easiest to learn from a real life example. Let’s take a look at a project kickoff meeting agenda created in Asana:

Turn your agenda into an efficient meeting

It’s one thing to have an amazingly organized and detailed agenda that your team can reference before the meeting—using it as a tool during the meeting is a whole other ballpark. These tips will help you make your meeting agenda as useful during the meeting as it is as a preparation tool:

Make the most out of meetings with Asana

With Asana, you can keep your meeting agenda, meeting minutes, and meeting action items in one place. Effortlessly share the agenda with your team and assign agenda items in real time so nothing falls through the cracks.

What is unstructured time between sessions?

In addition to breaks for meals and refreshments, unstructured time between sessions allows attendees to catch up on email, visit the restroom, and prepare for the next round of activities.

How to encourage downtime?

Put downtime on the event schedule. Encourage attendees to take breaks—and make it clear that downtime is encouraged by providing this time within the agenda. Mindfulness exercises, yoga breaks, and non-work activities give attendees a sense of action—but help them unwind and take in more without burning out.

What is a pre-event survey?

A pre-event survey can help you find what attendees value in a program so you can design your event agenda to suit. Having an active role in building the schedule adds value for some attendees.

Do speakers have to stay within their time allotment?

Additionally, speakers must stay within their time allotment so attendees get scheduled breaks, and the next speakers don’t have to cut things short.

What Is a Meeting Agenda?

Sitting through a meeting that doesn’t have an agenda is pretty similar to setting out on a treasure hunt without a map.

5 Key Steps to Writing an Effective Meeting Agenda

Here are the five easy steps you can follow to create the right meeting agenda for your team:

3 Simple Meeting Agenda Template Options

Here are three meeting agenda templates that you can use to create your next agenda:

3 Reasons Why Your Team Needs a Meeting Agenda

Here’s a look at how meeting agendas can make your team more productive.

3 Simple Ways to Make Your Meetings More Productive

Here are three simple ways in which you can host a productive meeting:

Cross-off Stress from Your Work Life with Meeting Agendas

An effective meeting agenda will make team collaboration seem like a cakewalk.


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