How to design a conference room


7 Conference Room Design Tips for a More Productive Workplace
  1. Invest in High-Quality Audio and Video Equipment. …
  2. Respect Personal Space. …
  3. Choose the Right Colors. …
  4. Invest in Movable Furniture. …
  5. Let in Natural Light. …
  6. Keep Distraction to a Minimum. …
  7. Keep Your Clients in Mind.
May 14, 2019

How do you set up a conference room?

7 Steps To Make The Best Conference Room For Your OfficeChoose the right conference room equipment. … Standardize the conference room technology and equipment. … Conference room must-haves and nice-to-haves. … Ensure Sufficient Network Bandwidth for the conference room. … Make the conference room technology easy to use.More items…•

What makes a great conference room?

“A meeting area that’s comfortable stylish and fully equipped will help you communicate better and build relationships,” notes Gaiku. “It can effectively lead to attracting clients or finalizing deals.” Or, we might add, brainstorming the Next Big Thing. You’re there to work, so you want a results-oriented environment.

What is conference style room setup?

Boardroom Setup or Conference Style Seating Conference or boardroom style has one large table that fits around 7 to 20 people with room for their various equipment such as laptops, mobile devices and video conferencing devices. All participants face the middle to enable discussion and interaction from all directions.

What are the 4 examples of room setup styles?

Meeting Room Set-ups and StylesAuditorium Style. Appropriate for a short lecture or larger groups that do not require extensive note-taking.Banquet Style. Used for meals and small group discussions. … Hollow Square Style. … Classroom. … U-Shape Style.

What should every conference room have?

Conference Room Equipment ChecklistWhiteboard with pens. … The right chairs and table. … The right projector and viewport.Is there anything more annoying then non-functioning technology? … Cables and cords. … Functioning A/V equipment. … Audio or video conferencing equipment. … A coffee maker and/or hot water boiler for tea.

How do you arrange a conference hall?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…

What is the difference between meeting room and conference room?

A meeting can be small in scale. It can take place in a small room and with few attendees. A conference is on a much larger scale. A large room to a vast conference hall for many attendees.

What are the most common meeting room interactions?

5 Common Meeting Room Setups: Pros & ConsTHEATER STYLE. This style features a large area with rows of chairs, and often a stage where the speaker stands or the presentation takes place. … TEAM / POD STYLE. This style groups participants in smaller clusters together in one large room. … U-SHAPE STYLE.

What is the size of a conference room?

Size and Seating Capacity “Cheat Sheet”Conference Table SizeSeating CapacityMinimum Room Size96″ (8′) L x 48″ W6-816′ x 12′120″ (10′) L x 48″ W8-1018′ x 12′144″ (12′) L x 48″ W10-1220′ x 12′150″ (12.5′) L x 48″ W10-1221′ x 12′11 more rows

What are the 10 function room style set up or banquet set up?

Different Types of Banquet SetupBanquet Round Table Setup. … Crescent Round Table Setup. … Round Table Classroom Style Setup. … Conference / Boardroom Style Setup. … Auditorium Style / Theatre Style Setup. … Open-Ended / U-Shaped Table Setup. … Herringbone / Fishbone Banquet Setup. … Star or Starfish Style Setup.More items…

What is a Chevron room setup?

Chevron simply means the rows are placed at a 45-degree angle toward the center of the room. While chevron takes up a bit more space, it allows attendees to see past each other more easily, reduces neck strain and helps create clear sight lines around annoying obstructions such as pillars or columns. U-shape.

How do you set a table for a business meeting?

A discussion-style meeting should use a round-table style by arranging tables into a circle or semicircle so each participant can see everyone else. Presentations can use a boardroom set up with one large rectangle or place smaller tables in rows with each participant facing the same direction.

Why is it important to design a conference room?

The design and layout of a conference room are important because it sets the framework for the work that takes place within it.

What colors make a room feel bigger?

Bright colors like white, light blue, green and yellow can make the room feel larger. A little pop of color can boost creativity, too — especially if the existing palette is drab. 4. Invest in Movable Furniture. Some meetings are staid affairs, where everybody sits very still and quiet at the table.

What is sound management in a conference room?

For conference room design especially, the proper sound management can make or break the success of your meetings. If your conference room or meeting space is intended for private conversations, there are sound absorption techniques that can provide all the discretion you need.

What is a good room for a department check in?

2. Flexible Meeting Spaces. A large conference room is perfect for department check-ins or client meetings. However, these rooms are less than ideal for quick brainstorming sessions or one-on-one discussions.

Do you need to tear down drywall for a conference room?

But don’t worry — there’s no need to tear down drywall or install new beams. The flexibility comes with removable wall dividers, so you can break up one large conference room into two smaller meeting areas or merge several spaces together to fit a big group.

Can you build a room of any size?

You can build a room of any size and add equipment, furniture, and acoustical elements in an “a la carte” fashion to personalize the space. This allows a hands-on design experience and allows the end-user to see and understand the final product. Contact us for more information on this new capability.

What is the predominant color of a conference room?

The modern chairs from the table are more comfortable than the previous ones, while LCD monitors replace the white boards. The predominant color is blue that characterizes critical and logical thinking.

What are the elements of a classical conference room?

Now you will see a picture of a classical conference room that contains also modern elements, such as lighting devices, glass doors, LCDs etc. The colors, textures, and furniture used express a mixture between the classy and the rich look.

What is a functional conference room?

An easy-to-use, functional conference room allows people to move in it freely while providing the tools needed for participants to collaborate with one another. Here are 6 ideas to consider when setting up your next conference room.

What is the layout of a room?

1. Layout. The overall layout of a room considers what the people within that space will be doing. For instance, hosting a presentation versus facilitating a workshop will likely call for different ways in which you’ll need to set up the chairs and seating in that space.

Is high end furniture good?

Although high-end furniture is considered nice-to-have rather than need-to-have, sub tle choices can make a big difference in mood and productivity. For instance, chairs with wheels can subtly encourage people to tuck back into the tables before leaving to “reset the room” as a courtesy to others who share the space. 3.

Can a conferencing tool make or break a meeting?

Traditionally, physical phone systems were the main ways of setting up conference calls, but configuring these can be costly and confusing, especially for small business owners who don’t (yet) have an IT team to get these up and running.

Boardroom Style

This classic setup is ideal for up to 30 people (or more) depending on the size of the room.


This popular setup works well for presentations, demonstrations and video conferencing where the focus is at one end of the room.


All attendees face the front of the room, so this conference room setup idea is perfect for lectures or presentations. This is not an ideal setup for group work.

Hollow Square

This setup is a good choice for easy and efficient group communication. It also gives a moderator or facilitator the option of working from the center of the space.


Banquet-style seating is ideal for, not surprisingly, occasions that involve meals – or small group discussions involving a maximum of 8 or 10 people.


This layout, also known as “theater style,” is similar to a classroom-style setup but is often aimed at larger groups. Are you having an “all-hands” meeting or a town hall? This design will help get as many people as possible into one space.

How to Choose the Ideal Conference Room Setup

It’s important to consider the size and scope of your meeting. You don’t want attendees to feel crowded, but you also don’t want them shouting across the room to hear each other. Here are some significant points to consider:


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