How to do parent teacher conferences virtually


How to Schedule Virtual Parent-Teacher Conferences: 3 Steps to Success.

  • 1. Create a parent-teacher conference signup schedule. Either build your own signup sheet and disseminate it via mass email or use a web platform like …
  • 2. Call or email the student’s parents and set up a meeting through Zoom, Skype, FaceTime, or another common video conferencing platform.
  • 3. If needed, involve an administrator.

Call or email the student’s parents and set up a meeting through Zoom, Skype, FaceTime, or another common video conferencing platform. Perhaps the easiest way to schedule a parent-teacher meeting is by simply making a call or sending an email.Mar 1, 2022


Are virtual Parent-Teacher Conferences effective?

Virtual parent-teacher conferences are convenient and efficient but still effective. Virtual parent-teacher conferencing platforms allow both parties to meet at convenient locations and flexible times. Parents no longer have to travel to their student’s school after work but can simply meet with teachers from the comfort of their own homes.

How do I set up a parent-teacher conference?

Reach out to parents via email or telephone and establish a virtual conferencing date. Remember to craft a parent-teacher conference preparation sheet including student data and share it with the parents. Feel free to use the example template we’ve provided you with to give you a headstart.

What are the benefits of virtual conferences for teachers?

Through a virtual conference, you will be able to learn the small tidbits about students like their hobbies, interests, and passions. You’ll also be able to address parent concerns and answer questions.

How do you set up a virtual parenting Conference?

If you’re teaching online, recommend parents use the same setup that their kids do each day for the conference. That way, you’ll know all the equipment works, the lighting is good, etc. Provide a step-by-step guide for signing into your virtual conference space. Include reminders to check their camera, microphone, and speakers in advance.


How do I use Google parent teacher conferences?

Option 1: Go to the email (on your tablet or phone) that the teacher sent to you with the invite link. Tap “Join Meet” and “Ask to Join”. A message will be sent to the teacher. They will admit or deny the entry into the Meeting.

How do you structure a parent teacher conference?

Before the ConferenceGet informed. … Prepare your materials. … Send informative invitations. … Create a welcoming environment. … Open with positives. … Discuss progress and growth. … Avoid teacher-talk. … Ask questions and listen.More items…

What parents should say at parent teacher conferences?

Parent-Teacher Conference ChecklistsAsk your child how she feels about school.Ask your child if there is anything that he wants you to talk about with his teacher.Tell your child that you and the teacher are meeting to help her.Make a list of topics that you want to talk about with the teacher.More items…

How should you always begin a parent teacher conference?

Always start the conference with positive comments. Parents are often anxious about what teachers will say about their child, so start the conference with positive comments to show parents that you recognize their child’s strengths.

What questions should I ask at parent teacher conference?

Questions About the CurriculumCan you describe your teaching style?What skills are you working to develop right now?How do these skills relate to the goals of the entire school year?What are the five most important skills you want students to develop this year?Does my student have to take standardized tests?More items…•

What do you say at the beginning of a parent-teacher conference?

When planning what to say at parent teacher conferences, start by showing that you know the child as an individual. This is the number one things parents want to know, especially in preschool, kindergarten and first grade. These are their babies and they have entrusted them to you.

How do I get the most out of parent-teacher conference?

Try these simple tips to make the most of your parent-teacher conferences:Write down your questions before the meeting. … Prioritize. … Ask for explanations. … If there’s time, ask for an edtech demonstration. … Clarify the stakes. … Identify concerns and successes you see at home. … Ask for your child’s input.

What should be discussed in parents meeting?

Make a list of topics that you want to discuss with the teacher and that you think the teacher should know, such as your concerns about the school, the child’s home life, any major changes in your family, habits, hobbies, part-time jobs, religious holidays, or anything that is worrying your child.

How are PTA meetings organized?

Conducting PTA MeetingsPrepare the agenda and distribute written notice to members (See: Sample Agenda Fig. … Make the necessary preparations.Attend the meeting to demonstrate their commitment.Start and end the meeting on time.Give members an opportunity to participate in the decision making at the meeting.More items…

What do teachers talk about at parent-teacher conferences?

Good parent–teacher conferences focus on how well the child is doing in school. They also talk about how the child can do even better. To get ready for the conversation, look at your child’s homework, tests, and notices before the conference. Be sure to bring a list of questions that you would like to ask the teacher.

How can parents prepare for parent-teacher conferences?

Preparing for the Parent-Teacher ConferenceAssemble relevant materials. … Review these materials. … Talk with your child before the conference. … Acquire the handbook for students. … Be familiar with your child’s homework assignments. … Prepare a list of questions you want to ask your child’s teacher.More items…

How can I help parents navigate video conferencing?

Though many parents will be old pros at Zoom meetings by now, others will find the new technology a little daunting. Give all parents the tips and tools they need in advance so you don’t have to waste time during the conference itself. Try these ideas:

How can I show parents their student’s work?

Seeing examples of their student’s work is often a highlight of conferences for parents, and definitely a useful tool for teachers. Listed below are some ideas for sharing work at virtual parent-teacher conferences, when you can’t just slide a folder across the table.

What else can I do to help parents prepare in advance?

As with any parent-teacher conference, you’ll want to give parents an idea of what you plan to discuss ahead of time. It’s also important to ask parents what they’d like to address. This puts both of you on the same page when it’s time to talk, and ensures you prioritize what’s really important to make the most of your time.

What are the scheduling tools for teachers?

Teachers on the WeAreTeachers HELPLINE group have two overall favorite scheduling tools: SignUp Genius and Calendly. (See this Facebook post and another Facebook post to hear their arguments in favor of each.) You can also go the simple route of creating a shared Google doc where parents can sign up for a time.

How to follow up on a conference?

Plan for follow-up as needed. Finish each conference by establishing any action items that need to be addressed, including when and how everyone will follow-up. Add notes to your calendar immediately (and ask parents to do the same).

Is virtual conference a blessing or curse?

Adding technology to a virtual conference can feel like a blessing or a curse —or both. The good news is, the general purpose of a conference remains the same. You and the parents are both there to help create the best possible outcomes for the student. It’s just the format that’s a little different. We’ve put together answers to some of the biggest …

What do parents want from a virtual parent teacher conference?

Parents want to know how their children are doing both academically and socially during these unprecedented times. Following these basic guidelines will ensure that parents leave their virtual parent-teacher conference feeling confident that their child is in good hands.

What is expected of parents at a parent-teacher conference?

When parents attend a conference with their child’s teacher, it is expected that the teacher comes prepared to share pertinent information about their child’s learning and social well-being. For this reason, teachers must put aside time to prepare in advance of the parent-teacher conference. What will be shared that shows a student’s areas of strength? What is one goal area that the teacher and child will be working towards? From experience, it is best to sandwich any area of concern between areas of strength so that parents know that their child’s best interests are in the forefront.

What is the worst approach for a teacher?

With all of the negative news in today’s society, the worst possible approach for a teacher would be to focus on all of the negative aspects of the student’s learning. Instead, an approach that focuses on the positive attributes a student possesses is a great way to ensure that parents feel like they are part of the learning team.

What is parent teacher conference?

When parent-teacher conferences take place within the classroom, it is easy to pull a folder out of a student’s desk to share with the student’s parents. In a virtual setting, it is equally as important to highlight their child’s work, but it needs to be done using technology. Many teachers keep a digital folder that holds samples …

Why are parent-teacher conferences important?

Parent-teacher conferences have always been an important part of education, but in the era of COVID-19, they have become even more important. Parents want to know how their children are doing both academically and socially during these unprecedented times . Following these basic guidelines will ensure that parents leave their virtual parent-teacher conference feeling confident that their child is in good hands.

Do all families have access to the internet?

Not every family has functional access to the internet or a device that works in their home. Nor does every family have parents that are able to support their children’s learning at home. For these reasons, teachers must do their best not to add to the accessibility gap that occurs between wealthy households and those that come from low-income areas or those who speak a language other than English at home.

What can you add to a virtual meeting?

Optional: Add any additional notes or information in the description field. You can also attach student work samples, progress reports, or any other documents you would like to discuss during the virtual meeting.

What happens when a parent fills out a Google Form?

When a parent fills out your Google Form, you will receive an email notification with their information.

Can districts block add-ons?

Note: many districts block add-ons. You may need to contact your IT admin to get these add-ons approved. You can also set up your form using a personal Gmail account which will bypass district restrictions.

Can you connect to Google Meet with a parent?

You connect using Google Meet with easy access to all of the documents and information you need to share with the parent.

How to do a parent teacher conference?

1. Try to talk to the parents or caregivers alone without your student.

How to schedule a virtual parent teacher conference?

Use a site like SignUp Genius to schedule your virtual parent-teacher conferences. If you can, open time slots with a variety of days and times to try to get everyone scheduled. Also, consider allowing extra time in between your conferences in case anyone has technical issues.

What is virtual conference?

Through a virtual conference, you will be able to learn the small tidbits about students like their hobbies, interests, and passions. You’ll also be able to address parent concerns and answer questions. An added bonus to virtual conferences is that parents might love the convenience of being able to do the meeting with you from home, work, …

What are some examples of conferences?

For example: “I hold conferences at the beginning of the year with every family to discuss where each student is , how we are going to keep making progress, and to connect with caregivers early in the year.” or “I’ve been noticing that Student does … Some examples of this are … I’d love to collaborate with you to come up with a plan to address this.”

How to start a parent conference?

Before you begin your conferences, send an email to parents and let them know what to expect. Let parents know why you are having the conference and why it matters to them. Set the tone and reason in advance.

Why is it important to be prepared for a conference?

Being prepared for conferences is the first step to success! Plus, you’ll feel more confident going into the meeting when you have everything you need prepared and have laid the groundwork prior to the meeting.

How to build relationships with parents in school?

One of my favorite ways to build connections and relationships with the parents in my class is to send positive notes home during the first few weeks of school. Sometimes it was a detailed email home, but mostly it was a post-it with a brief note about something positive I noticed. Some of the notes I sent said things like:

Choose a platform

You’ll likely use the same platform you’re using in your remote learning or hybrid classes such as Google Meet or Zoom. I find that providing parents with a code is easier than having them click on a link. Consider making the code something easy to remember such as (Your last name + conference), ex. MuseConference.


Like any conference, you should prepare ahead of time. Look over and make a list of:

Student-Led Conferences

If you are anything like me, you’ll want to take the attention off of yourself. After 15 years in education, parents can still make me nervous. One way that I put myself at ease is by conducting student-led conferences. Even in a socially distanced world, it’s possible to include the student’s voice in your conference.


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