How to evaluate a conference

^{7 Best Practices for Session Evaluations at Your Next Conference}

• Make the evaluation easy to complete. It’s an old saying, but if you want someone to do something, make that action drop-dead simple. …
• Keep the evaluation brief, in length. Usability data universally shows that the fewer fields a form has, the more likely someone is to complete it.
• Put thought into your session evaluation questions. I’ve attended dozens of events over the last decade, and at more than a few, it seemed like the event’s organizers downloaded a …
• Set aside time to complete evaluations. A very common reason for low session evaluation response rates is that little or no time is left at the end of the session.
Incentivize completion of session evaluations. Another creative way to get around low response rates is to create incentives for attendees. …
Make evaluations anonymous by default. A common phenomenon biasing session evaluations is a scenario where participants respond overly positive, because they think that’s what organizers and presenters want to see.
Finally, use the feedback. If attendees are spending a few minutes per session completing your evaluations, they’d absolutely appreciate seeing their suggestions recognized and acted upon.
Putting it all together. Make it drop-dead simple for attendees to submit feedback. Only ask what needs to be asked (keep it short).

Full
Answer

How do you evaluate your meetings?

There are two basic approaches to meeting evaluation: Assuming you have a good handle on what an effective meeting looks like, and if you have decent self-awareness; you’ll likely be able to evaluate meetings you’ve led. This depends, of course, on you taking the time to do the meeting evaluation.

Why is it important to evaluate a conference from the user’s point?

There are three reasons why it is important to evaluate a conference from the users’ point of view. The knowledge is useful for planning other meetings. As an example, organizers may think the reason for a meeting is to make people aware of how to use social networking with customers. intentions vis a vis customers.

How do session evaluations work with conferences I/O?

Quick plug: with Conferences i/o, attendees can conveniently complete session evaluations right after they use our audience engagement platform to ask questions and respond to polls. That’s one reason why our digital session evaluations have higher response rates than traditional paper forms.

How do you evaluate well-organized conferences?

Well-organized conferences typically have an evaluation form that attendees mark up, at the conclusion of a learning session, to rate presenters and provide other feedback. Response rates tend to be lackluster, and when attendees do leave responses, it’s not always helpful for anyone.

Why do organizations do evaluations?

What is the difference between conceptual and instrumental knowledge?

How do you assess a conference?

Among these are:• Effectiveness of speakers.• Lead generation by sponsors and exhibitors.• Participant experience, how much they learned, and value of new connections made.• Overall attendee satisfaction, how highly the meeting was recommended by attendees, and whether or not they would attend it again.More items…•

How do you measure the impact of a conference?

Traditionally, measuring the success of a conference was pretty simple. How many people attended and how much revenue did you generate. In order to get a more global assessment, truly reflecting the impact of a conference on all stakeholders, other quantitative measures should be included.

How would you evaluate the event?

To recapUse SMART goals.Compare your event to relevant competitors.Make observations during the event.Ask for feedback from your guests on the day.Follow up with a feedback survey.Look out for media mentions.Analyse social media data.Calculate how many people attended.More items…•

How do you get feedback from a conference?

How to collect conference feedback that’s actually usefulCollect event feedback before the conference has finished. … Give attendees an incentive to provide feedback on your event. … Take advantage of conference management tech. … Don’t use a generic event feedback template. … Limit the questions in your conference feedback survey.More items…•

What are the metrics to rank a conference?

Conference rankings are determined by a mix of indicators, including citation rates, paper submission and acceptance rates, and the visibility and research track record of the key people hosting the conference and managing its technical program.

How do you measure the effectiveness of a workshop?

The most popular form of participant assessment is the survey. Participants may complete a survey at the end of a workshop. Evaluation results will help the developers to make meaningful changes to the workshop. The feedback you get from your participants may also provide ideas for future workshops.

What do you evaluate after an event?

1. Why is post-event evaluation important?Illustrating the role of events in your company or organization. … Justification for future changes and growth. … Improve attendee experience for future events. … Setting SMART objectives. … Example Survey Questions. … Quantifying your surveys. … Planning. … Execution.More items…

How do you write a review of an event?

How to Write an Event ReviewResearch the band. A bit of knowledge about the band’s history and live reputation can fill out a review and give it context for readers.Give the reader a sense place and mood. … Take Notes. … Support bands. … Set list. … Tone. … Bias. … Criticism.More items…•

How do you write a event evaluation form?

What Should I Ask? Ideas for Event Evaluation Form QuestionsWrite an Introduction and Say Thanks. … Collect Names and Contact Details. … Ask for Permissions. … Specify Event Blocks or Dates. … Include Rating Scales. … Check How Loyal Your Attendees Are. … Use ‘Yes’ / ‘No’ Questions Right. … Take Advantage of Open-Ended Questions.

What should be included in a conference feedback form?

First and foremost, it’s important to ask attendees about their overall satisfaction with an event. You can also ask participants to rate specific things including the venue, date, speakers, vendors, catering, quality of sessions, amount of sessions, and more.

What are the 5 W’s in planning an event?

The 5 Ws of Events: The quick guide to planning for a successful…Who– Who is your target audience? … What– What is the main take away for this event? … When– When will this event take place? … Where– Where is your event going to take place? … Why– Everything you do for your event will have a purpose.

How do you give feedback examples?

Feedback examples:“The way you gave that presentation today really shows me you listened to what I said about the snafu last month. I appreciate your mindful application of feedback.”“I’m so impressed by your dedication to learning. I know it wasn’t easy when that technology solution you presented didn’t work out.

Why do we need to evaluate an event?

Evaluation can tell you whether an event was successful according to your goals, and can help you decide if it’s appropriate to hold the same event again, make some tweaks, or decline to offer it again and free up time for other, more effective initiatives.

What is evaluate in event management?

The purpose of evaluation is to have a general look and examine how the event went together with what should be done for better future events. The main purposes of evaluation of an events are: -To measure whether the event has met its predetermined measurable targets.

What is event evaluation form?

Event Feedback Form allows gathering feedback attendees regarding your event, presenters, venue, services, etc. You can make a full understanding of their experience thus get valuable responses to improve your event services.

Conference Evaluation Survey Questions + Sample Questionnaire Template …

Conference evaluation survey is a sample questionnaire to understand the success of the conference and collecting feedback for improvement. These questions will help you collect actionable insights on how to iteratively grow your attendees by improving attendee satisfaction by taking action on the collected feedback.

Evaluating Conference Announcements & Calls for Papers

Researchers and scholars sometimes receive announcements from groups advertising conferences in exotic locales which are often not related to their field of study. The sample calls for presentations at conferences below are included to provide examples of conferences that might be a cause for concern.

Criteria for Identifying Reputable Conferences

The table below contains information on how to evaluate a conference and avoid fake conferences. It contains Criteria to Check and How to Check those criteria. The third column, Items of Concern, contains examples that might indicate that a conference is less-than reputable. Items in Bold are explained or linked below the table.

Other Resources for Investigating Conference Organizers

A guide based on Think, Check, Submit that has been developed to help researchers identify legitimate conferences.

What is biasing session evaluation?

A common phenomenon biasing session evaluations is a scenario where participants respond overly positive, because they think that’s what organizers and presenters want to see. It’s called good-participant bias. At a restaurant, it’s a bit like telling the waiter that the food is great, even though you think it’s mediocre.

What is an evaluation form?

Well-organized conferences typically have an evaluation form that attendees mark up, at the conclusion of a learning session, to rate presenters and provide other feedback. Response rates tend to be lackluster, and when attendees do leave responses, it’s not always helpful for anyone.

What are the criteria for evaluation of conferences?

The most important criteria for evaluation of conference (s) (papers) are. indexing of conference papers in Web of Science or Scopus. Publication Forum level of publisher and/or series and/or journal that publishes a conference paper. attention and visibility in social media and social networking tools.

What is a publication forum?

Publication Forum system is based on quality classification of scientific publication channels. Rating takes place in field specific expert panels. Evaluations based on bibliometric methods can be complemented with JuFo which is suitable for evaluation of publications of research institutes, disciplines or countries but not for evaluation of individual researchers. JuFo -levels of publications are used as one criteria in the funding model for universities by the Ministry of Culture and Education.

Self-assessment is an easy way to start

Assuming you have a good handle on what an effective meeting looks like, and if you have decent self-awareness; you’ll likely be able to evaluate meetings you’ve led.

Take this free self-assessment right now

This meeting assessment will help you determine the effectiveness of meetings you attend. You can use it to think about a single meeting, a repeating meeting, or even all the meetings you have attended in the recent past.

What do your meeting participants think?

The people in your meeting will have opinions. If the meeting was a waste of their time, they’ll certain be vocal about it…to other people.

Improve your meetings

It doesn’t matter how you collect the information. It only matters that you do collect and use it. The insights gained can lead to better meetings. Don’t miss this opportunity to make yours better.

What does it mean to have a good conference?

If the conference is joined with reputed universities, NGO ’s, world recognized institutes or reputed companies, this indicates that they are maintaining their uniqueness.

What does it mean when a conference has a high credibility?

If a conference has the affiliation with the local government body and if they published any government affiliations in the conference websites, it means the conference has a high credibility.

What happens if the chair committee does not have strong academic knowledge about that field of study?

If academic conference chair committee does not have strong academic knowledge about that field of study, then that would definitely be a problem. Also they have to have good knowledge regarding act as an editor of the conference.

What does it mean when a conference website advertises live recommendations?

If your conference website advertises some good live recommendations (by videos), it signal s that the conference indeed was a genuine one and it actually happened. Meanwhile, if a well-recognized person recommends a particular conference that means you can consider it seriously.

How to recognize professionalism?

You can easily recognize their professionalism by judging their replies and knowledge. If possible, do take the chance to speak with the conference chair person or the conference convener as well, providing you with firm confirmation of the quality of the conference.

Do fake organizers have the same objective?

But many fake organizers also claim the same objective as their purpose . So you have to carefully check if these people conducting the conference are to mainly enrich the research. If they truly work with great vision, they have to continuously work on the quality of the conference, in every aspect.

Why do organizations do evaluations?

Because producing a conference is difficult, time consuming and expensive, organizations do it only when they believe that useful purposes will be served. Evaluation from the sponsors’ point of view should proceed based on a logic outlined in Figure 1. Data should be collected by means of either individual or group interviews with a few key people in each sponsoring organization. Questions to those people should include expectations and opinions about the following.

What is the difference between conceptual and instrumental knowledge?

With respect to the first two objectives it is important to make a distinction between two types of knowledge. Instrumental knowledge is knowledge that is put to use in some reasonably well defined and specific manner. Conceptual knowledge is knowledge that has an impact on how people think about issues, but does not have a direct obvious impact on a specific action.