How to follow up a conference call


How to Send Better Follow up Emails after Conference Calls.

  • 1. Follow up within a reasonable time. The first thing that you should do to ensure you send better follow up emails is to make sure that you are …
  • 2. Address the emails correctly.
  • 3. Refer to an easily identifiable subject line.
  • 4. Briefly write an introduction that serves to remind.
  • 5. Declare the purpose of that follow up email.

5 things to include in a meeting follow up email
  1. Show appreciation.
  2. Recap the meeting.
  3. Summarize key decisions.
  4. Add next steps.
  5. Include the next meeting date.
Jul 30, 2021


What is a call follow-up email?

A follow-up email should be an integral part of any sales process that involves contacting clients over the phone . But what is it exactly? There are two types of call follow-up emails. The first is an email sent to a prospect immediately after a call.

How long do you have to follow up after a meeting?

Follow up in a timely manner Send a follow up email within 24 hours after a meeting while you’re still at the top of a person’s mind. Tip: Our email client Spark lets you schedule emails to send later to make sure a person gets your message when they’re most likely to read it.

How do you follow up after a networking event?

Whether you’ve just heard a person speak on a panel or made a connection at a networking event, a good follow-up shows that you appreciate their time and are able to communicate professionally. Make sure you send the email as soon as possible, either the evening of the event or the next day.

Why do you follow up with conference attendees?

A specific reason to follow up. For other conference attendees, my mission is clearer: they mentioned specific business opportunities (an invitation to speak at a university, give a talk for a large company, etc.).


How do you politely follow up a meeting?

Forward the original email (see reasons above why this isn’t a great idea) Provide the initial email (as an attachment, or pasted below your follow-up email) Provide a reminder of the crucial points (meeting details, for example) Give an external link to the essential information (an event website or invite)

How do you follow up with someone you met in a conference?

Tips for Following Up With a Contact From a Networking EventFollow up within 24 hours. You want to follow up quickly so that the acquaintance remembers you. … Mention a conversation from the event. … Offer to help. … Ask to meet up. … Connect on LinkedIn. … Edit, edit, edit.

How do you follow up with someone professionally?

Here are some key things to keep in mind when you reach out to someone for the second (or third, or fourth) time.Have a compelling subject line. … Be mindful of your tone. … Keep it short and use simple language. … Make a clear ask. … Give them an out. … Be judiciously persistent.

How do you reach out to someone you just met?

Be brave, worry less. Even if it’s uncomfortable, be brave and just do it, Sandstrom says. … Be curious. Ask questions. … Don’t be afraid to go off-script. … Give someone a compliment. … Talk about something you both have in common. … Have more conversations with people you don’t know. … Don’t let the awkward moments trip you up.

What do you write after meeting someone?

Thank you so much for meeting with me today. I really enjoyed our conversation and learning more about what you do at [Company Name]. I truly appreciated all your advice and tips on how to break into [Industry].

How do you write a follow up email for a meeting?

Dear [name], It was a pleasure meeting you at the [name of the event] networking event on [day of the week you met them]. I really enjoyed our conversation about [what you discussed] and hearing your insights. Following up, I have attached a document from [company name] outlining what we discussed.

What do you say after meeting a person?

Here’s the first thing you can say when you meet someone:Hello! How are you?Hi. It’s nice to meet you.How is your day going?What do you do?Where are you from?How do you find the weather? Do you find that it’s very cold?Did you have any trouble getting here? How was the journey?What’s your role in the company?More items…•

1. Follow up within a reasonable time

The first thing that you should do to ensure you send better follow up emails is to make sure that you are sending the follow-ups within a reasonable time after the conference call. You want to catch your team and other people who attended the call at a time when the conference details are still fresh in all your minds.

2. Address the emails correctly

It will be quite embarrassing, not to mention a waste of time, when an email is wrongly addressed thus ending up in the wrong hands. This is a very important step, and should actually be number one if you want to send better follow-ups and all other mail in general.

3. Refer to an easily identifiable subject line

The follow up is for the conference call you had, and making that clear on the subject line will have a big impact on how the email is received and acted upon. Analysis shows that there is more to subject lines and how they get an email opened or not.

4. Briefly write an introduction that serves to remind

In the body of the email, introducing the follow up with a bit of a recap on the conference call and the main points that were discussed will be better than just delving straight into the purposes for that follow up.

5. Declare the purpose of that follow up email

Once your introduction gets their attention, ensure you unequivocally state the intentions of the follow up email immediately after. This is where you spell out the reason or purpose of the follow up email.

6. Spell out specific actions that need to be done

In any follow up, it is always best to avoid ambiguity in the responses that you require.

7. Check against mistakes on spelling and grammar

Maintaining a level of professionalism is vital in sending better emails and therefore small mistakes of grammar and typos will just not cut it for those follow up emails.

What is follow up email after networking?

Again, follow-up emails after networking are messages in which you can demonstrate your value. They’re a great opportunity to promote the products or services you offer that solve pain points similar to the ones your recipient is experiencing.

What happens if you miss a meeting request?

If you’re missing a response to your initial meeting request, it’s possible your follow-up email got lost the recipient’s inbox or they simply forgot to respond. In situations like these, a quick reminder message may be all they need to get back to you.

How to write an email to a friend?

When writing your email, be sure to: 1 Write an attention-grabbing subject line. 2 Mention a conversation you had with your recipient while at the meeting, conference, networking event, etc. to provide context for your recipient — this will jog their memory so they can remember you. 3 Include details about the value that you provide — how can you help your recipient? Why is this relationship mutually beneficial? 4 Ask to keep in touch, set up a face-to-face meeting, or schedule a phone call — be sure to provide at least two dates and times that you’re available. 5 Express your gratitude and thank your recipient for their time. 6 Sign your email to ensure the follow up feels professional and personal. (You may also hyperlink to your LinkedIn profile here.) 7 Copyedit the follow-up email — several times — so your message is flawless. (You wouldn’t want a recruiter at your dream company reading through an error-ridden message.)

What to do when you are looking for an internship?

Whether you’re looking for an internship, your first job out of school, or a position in an entirely new industry, you may schedule an informational interview with someone in your network to learn more about the field.

Can you ask a friend to connect you with a stranger?

In different networking situations, you may find yourself needing help from a stranger — someone you can’t ask a friend or colleague to connect you with. But, when you send a message to a stranger, you may not hear back the first time. So, be ready with your follow up.

What to do after a business meeting?

After a business meeting, it’s helpful to summarize everything you’ve discussed and send a follow up email to all participants so everyone knows what’s next. Make sure to list the next steps you’ve agreed on, mention the deadlines and responsible people.

Why do you send follow up emails?

Sending a follow up email after a conference or other event is a great way to remind a person who you are and how you can be helpful for them. If you promised a person to share some helpful resources or introduce them to someone in your industry, make sure to do it in your follow up email.

How to connect with someone you’ve met?

The easiest way to do so is to send a follow up email. Although this doesn’t require much time and energy, a simple follow up email after a meeting can do a great job in building your network.

What is follow up email?

There are two types of call follow-up emails. The first is an email sent to a prospect immediately after a call. In such a message, you should summarize the conversation, mention the next steps that you both already agreed on, and set a timeline. The second type of call follow-up email should be sent only if your contact doesn’t reply …

How to let your prospect decide on their preferred communication channel?

You can ask your contact in a call follow-up email if they want to hop on another call or discuss the next steps via email. If they let you decide, then simply choose the best option for yourself.

How long should I wait to contact a prospect?

If your prospect ignores up to three emails within two weeks, it’s best to stop contacting them for a while and observe whether they react to your communication in any way. If they don’t, wait two weeks and try to send two more call follow-up emails. If this doesn’t work, you shouldn’t contact that person again.

Should I send a follow up email after a call?

It’s important to send a follow-up email after a call . Otherwise, a conversation with a prospect becomes just another chit-chat that hasn’t brought any value and won’t result in sales. It’s basically guaranteed that without a follow-up message, your contact will forget about your call.

Follow These Steps to Boost Your Conference Call Presentation

So, it’s time to start your 100-person conference call when suddenly you freeze up. You mumble a few words and then… silence. No one knows what to do, and the speaker doesn’t begin their presentation. You try to take questions, but you can’t hear anyone…

How to Start a Conference Call

Begin your call on the right foot with an organized, concise opening. Some of our favorite tried-and-true introductions include:

Dig into the Main Presentation

After that, the speaker will delve into whatever topic they have prepared. The key here is to allow the speaker to present their content in a way that the audience finds engaging from a remote setting. A few things to do along the way to engage the audience:

Managing Conference Call Q&A

Many virtual events feature a Question & Answer session to further engage their participants.

Closing the Conference Call Effectively

Once you’ve run through your program and question session, it’s time to wrap up the call in style. Make sure to provide attendees any relevant follow-up information and conclude with a strong call to action if relevant.

How to foster collaboration on a conference call?

Foster collaboration on the conference call by calling on colleagues to share insights. This can help generate more ideas from the team or support coworkers who might be less confident to speak up on their own.

What is conference call?

Conference calls are collaborative, so consider pausing between ideas or topics to give those on the line an opportunity to share their input or ask questions. Aim to keep each topic or point as brief as possible to allow time for others to speak.

What is the best way to keep static, breathing or background noise to a minimum when you’re not addressing

Using the mute button is the best way to keep static, breathing or background noise to a minimum when you’re not addressing the call. Remind others to use their mute button if noise becomes distracting.

Why do you need video for a conference call?

Enhance an audio conference call with video when possible or when there is value in showing video or visual elements, like for presentations, site visits or a product launch location. Video can lend important body language and give another level of dimension to your meeting.

Why is it important to end a meeting early?

Ending on time or early is respectful and ensures colleagues can return to work or join other meetings as planned. It shows great time management skills, can enhance your reputation and helps ensure future calls are productive.

Can you eat food on a conference call?

Eating food is loud on a conference call, and the sounds can be disruptive. Save snacks or drinks for before or after the call—this way you are not chewing when it’s time to share your input.

Is a landline phone good for conference calls?

A landline is often more stable and clear for calls, though cellular service is sufficient if it has a strong connection. If you frequently use or lead conference calls, consider asking your provider for high definition (HD) voice quality or invest in a conference phone system.


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