How to format a conference paper proposal


There are lots of ways you can structure a conference proposal, but the most straightforward is to simply mimic the organization of a long research paper. Start with a sentence or two of introduction that establishes your topic, then explicitly state what gap in the research landscape your work fills.


How to write a proposal for a conference presentation?

For writing a proposal for a conference presentation, here is what you can do: Organize your presentation. Just like a project proposal, start from the introduction, followed by the main body, and then the conclusion. Get the attention of the audience with a compelling intro or from a question, quotation, or anecdote

How will my proposal be evaluated by a conference reviewer?

Conference reviewers follow a selection criteria when evaluating your proposal. These criteria can typically be found in the call for proposals, and they outline what contents in your proposal are being evaluated.

How to write a proposal for a paper?

Have a clear point and articulate it precisely. The smart goal of your proposal is to be understood by the reader. Proofread your proposal. This is to prevent from typos, grammatical errors, and unnecessary jargon. Get opinions from editors and/or critics.

Do you need to cite in a conference proposal?

If you do choose to include quotations, it is generally recommended that you state the author’s name, though you do not need to include a full citation (Purdue Online Writing Lab, 2012). Focus: Most experts recommend that a conference proposal have a thesis statement early on in the proposal.


How do you format a conference proposal?

Tips on Writing Successful Conference Presentation ProposalsBegin with the end in mind. … Think of your audience. … Be focused—but not too focused. … Understand the difference between the abstract and the session description. … Don’t write your proposal online. … Write clear outcomes. … Demonstrate your scholarship.More items…•

How do you format a conference paper?

How to Write a Conference Paper Step by StepBe Clear About Your Intentions. … Know Your Audience. … Make an Outline From Your Oral Presentation. … Write the Introduction. … Expand on the Oral Presentation. … Give Your Results and Conclusion. … Include References. … Read Your Conference Paper Aloud.

What makes a good conference proposal?

Like an abstract, a successful conference proposal will clearly and succinctly introduce, summarize, and make conclusions about your topic and findings. Though every conference is, of course, different, objectives and conclusions are found in all conference proposals.

How do you write a proposal for a call paper?

Write easy-to-follow call for papers instructions with these 10 tipsKeep it short. … Use simple terms. … Use contextual instructions. … Use numbers and bullets. … Use the imperative. … Use different typefaces and sizes. … Anticipate the length of the process. … Go through a test-run.More items…

What makes a good conference paper?

What makes a good conference paper? The qualities that make any piece of research-based writing good–clarity, substance, insight, and stylistic flair–all apply here. The main difference is that you prepare a conference paper for oral presentation.

How long should a 20 minute conference paper be?

nine to ten pagelsA good rule of thumb: the proportion of pages to minutes is just a smidgen over one to two. In other words, a 20-minute presentation should be nine to ten pagels long, while a 15-minute presentation should be seven to eight pages long. No more than eight.

What does a presentation proposal look like?

A successful presentation proposal usually consists of two parts. First is the written proposal with all of the details. This is often a thick document, which is always designed to be read on its own. The second part is the presentation itself, where you get to explain your proposal in person and answer questions.

How do you write a conference presentation?

11 Tips for presenting at a conferenceDon’t touch that slide deck just yet. … Build your presentation within time constraints. … Use visuals to illuminate, not obscure. … Aim for simplicity and consistency. … Know your research audience. … Rehearse your presentation. … Prepare, prepare, prepare. … Back up your backup.More items…•

How do I write a conference paper in IEEE format?

Structure Your PaperTitle. Your paper title should be specific, concise, and descriptive. … Abstract. Provide a concise summary of the research conducted. … Funding Footnote. … Introduction. … Methods. … Results and Discussion. … Conclusion. … Acknowledgments.More items…

What is the difference between conference paper and journal paper?

Conference papers are typically published in collections called “proceedings”: sometimes these are printed by university presses, by professional organizations, by big-name publishers, or simply online. Journal papers refer to an article that’s published in an issue of the journal.

How many words should a conference paper be?

Some conferences will invite you to submit “detailed abstracts or completed papers.” Since most conference presentations are 20 minutes in length, a completed paper will run about 2500 words in length. (Time yourself: typically you’ll find that you read a formal essay at the rate of about 125 words/minute.)

What is IEEE format paper?

The Institute of Electrical and Electronics Engineers (IEEE) style is a widely accepted format for writing research papers, commonly used in technical fields, particularly in computer science. IEEE style is based on the Chicago Style.

What Goes in a Conference Proposal?

There are as many types of conference proposals as there are conferences. Every conference will have its own guidelines for submissions, and the number one rule of writing proposals is to follow the submission guidelines for the particular conference you’re applying too. Some will ask only for a short abstract (which, if accepted, is often printed word-for-word in the program), while others allow for longer submissions that are read only by those who are selecting papers.

How long should a proposal be for a conference?

When working on your proposal, keep in mind how much time you’ll have to do your presentation. Most conferences will give you to 15 – 20 minutes, but you might have even less. If in your proposal you outline a talk that would take you significantly more time, it’s likely to be rejected. The conference organizers don’t want somebody up there who’s obviously going to run out of time or give a rushed presentation; they want somebody who can use those 15 minutes wisely to give a structured, nuanced talk.

How to state your results in a conference proposal?

Often in conference proposals it can be a good idea to state your main results clearly in the very first sentence. If you save them to the end the reader will likely have to go back and reread your work, and with hundreds of papers to read, they’ll probably just toss it in the “no” pile. But, if you tell the reader what to expect from the beginning, they’re more likely to be impressed.

How do researchers spread the word about what they’re working on?

The main way researchers spread the word about what they’re working on is in presentations, which are short (usually 15 – 20 minutes) talks in which the presenter gives a brief outline of his or her research. These presentations are a great way for graduate students to gain experience and get exposure.

How to give a presentation at a conference?

In order to be selected to give a presentation, first you have to submit a conference proposal. Basically a conference proposal is a short summary of the talk you would give at the conference. It highlights your research questions and results and also provides a brief explanation as to why your research is important. A good conference proposal will help you get your foot in the academic door, while a bad one will leave you out in the cold.

Why is it important to attend a conference?

Attending is an important opportunity to network and learn more about what’s happening in your field, and presenting gives many students their first opportunity to put their work out there and to express themselves as real academics. But, in order to have the chance to take advantage …

Why is it important to explain concepts in a proposal?

Particularly if you’re attending a cross-disciplinary conference or you’re presenting to a general audience, you may need to explain theories and terms. Just like the reader will get tired of reading stuff they already know, they’ll also get annoyed if they’re reading stuff they don’t understand. It’s a difficult balance to strike, and it will be different for every conference.

What is the first thing you need to do when writing a proposal?

The very first thing you need to do is to explain why your proposal is important. This is to know what could be and how would it contribute the organization or institution.

What to tell the audience in a presentation?

Tell the audience what your presentation is all about. The main discussion and the main ideas and points to cover.

Do you need a second opinion?

You need a second opinion from them to improve the idea of your proposal and the clarity of expression. Never cite information in your proposal from unreliable sources. So you would not talk about wrong information. Lastly, take these guidelines very seriously.

Is it easy to write a conference proposal?

Writing a conference proposal or even a request for proposal is not an easy task, especially when you are new to it. You may describe writing a proposal to be daunting and overwheliming. That’s actually true, however, there are steps in writing a more effective conference proposal so that you would crash out that unwanted feeling.

What do you ask for in a conference call for proposals?

Almost every conference call for proposals will ask for the following; title, abstract, and description. They may ask for other things like a biography, questions about AV requirements for your talk, and so on, but with respect to successful acceptance, these three items are key.

What is the second point of a conference proposal?

The second point relates to how likely you are to effectively communicate your ideas. The reviewers want to feel comfortable that you have a plan. It is all too common to see a proposal for an hour long session with only a sentence or two for the description. The less you write in a conference proposal, the more the reviewers are left to take it on faith that you’ll do a good job.

What is abstract in conference?

Conference organisers usually ask you to provide a talk abstract as they often don’t feel it is appropriate to summarise your proposal for you. This abstract will be printed in the program or placed on the website so potential visitors to the event know what they’ll be seeing.

Why are your talk and the proposal to give that talk different?

Your talk and the proposal to give that talk are different because they target different audiences. The former is what you are going to present on stage, the latter is a pitch to the reviewers to let you give that presentation. Writing a good conference proposal is a different skill than writing the presentation itself.

Why do so many good proposals with interesting ideas fail to make the cut?

This is where you sell your talk idea, and the place, as a reviewer, I have seen so many good proposals with interesting ideas fail to make the cut because they simply didn’t include enough detail.

How to start a presentation at a conference?

Focus on the audience. Speaking of audiences, good public speakers start planning a presentation by identifying the audience they want to address. Presenting at a conference is like teaching a class, you have to present the material at the level of the people in the room. It’s not just a question of beginner, advanced, or expert, …

What to expect at a vendor conference?

If it’s a vendor conference, there are probably going to be lots of managers, (pre) sales people, and business decision makers in the audience. While they might also be competent engineers, they’re at that conference wearing their business leader hat. They want to hear a different story; reliability, ease of maintenance, or evidence of widespread adoption, than an audience of software engineers who are more likely interested in things such as performance, orthogonality, and extensiblity.

What is a conference proposal?

Like an abstract, a successful conference proposal will clearly and succinctly introduce, summarize, and make conclusions about your topic and findings. Though every conference is, of course, different, objectives and conclusions are found in all conference proposals. However, be sure to follow a conference’s submission guidelines, which will be listed on the conference website. Every conference has a committee that evaluates the relevance and merit of each proposal. The following are some important factors to take into consideration when crafting yours:

How many words should a conference proposal be?

The following are some important factors to take into consideration when crafting yours: Length: Many conference proposals are no more than 400 words. Thus, brevity and clarity are extremely important.

What is a poster session?

A poster session is a visual representation of your work.

How to write a proposal for a project?

Tone: Make sure to keep your audience in mind and to structure your proposal accordingly. Avoid overly specialized jargon that would only be familiar to participants in a subfield. Make sure your prose is clear, logical, and straightforward. Though your proposal should maintain an academic tone, your enthusiasm for your project should shine through, though not at the cost of formality.

Why do we present at conferences?

Presenting at conferences is an efficient and exciting forum in which you can share your research and findings. However, presenting your work to others at a conference requires determining what type of presentation would best suit your material as well as choosing an appropriate conference.

What does a presenter give in a conference presentation?

In a conference presentation, sometimes presenters just give a report of their research, especially if it has some implications to practice.

Do you need to include a full citation in a conference proposal?

If you do choose to include quotations, it is generally recommended that you state the author’s name, though you do not need to include a full citation (Purdue Online Writing Lab, 2012).


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