How to get attendees for conference


How to Get Conference Attendees to Show Up (And Show up On Time)

  • Advertise & Incentivize. If you’re offering a webinar or other interactive presentation or call to a wider, open…
  • Send detailed information. Make all of the important information about your conference call or webinar available upfront…
  • Prepare and provide an agenda. Make up an agenda for your call or…

In order to continue attracting people to large virtual events throughout the year, we’ve come up with some tips to help attract attendees:
  1. Offer Tiered Pricing. …
  2. Use Social Media. …
  3. Highlight What They’re Missing. …
  4. Change Up the Schedule. …
  5. Hold On to Some In-Person Fun. …
  6. Make Your Event Engaging.
Jul 14, 2020


How to set up a list of attendees for a conference?

Just like on the official website, an app of the conference usually has a list of all the attendees. All you have to do is: Manually make a list. This option might take some time to set up, but building a list this way is much faster. Install software that enables you to open Android or iOS apps on your computer (you can try Bluestack app player)

When you go to a conference what do you want to accomplish?

When you go to a conference, know what you want to accomplish before you hit the conference floor Tweet this! After you’ve determined that an event is a good fit, it’s important to figure out your goals for the event in advance. Knowing what you want to get out of an event will help you figure out what to prioritize.

How do I find the attendees of an event?

There are certainly many sources where you can get the information about the attendees, but the 2 easiest ways to get the lists are: All of the big events now have a specially designed website presentation of the event with a program and all the details about the venue and speakers.

How to get more people to attend your event?

Take a notepad and pay attention – the following ideas might come in handy if you want to know how to get more people to attend your event. 1) Ask them what they want beforehand.


How do you attract people to an online conference?

Advertise in industry magazines or newsletters your target audience regularly reads. Reach a younger professional audience through social media — build on word of mouth and print advertising by touting your conference on the social networking sites they routinely use.

How do I get more attendees?

Here are some clever ways to promote your event and get people to attend.List your event on event discovery sites.Network at similar events.Create content marketing that provides valuable information.Use social media to tell stories.Start a YouTube channel.Do a ticket giveaway via social media.More items…

How do you market a conference?

9 innovative brand boosting conference marketing ideas (that sell registrations !)Tap into industry influencers. Investigate who the top influencers are in your industry. … Offer attendee incentives. … Use your speakers and sponsors. … Get it on video. … Be social. … Find common ground. … A little email something. … Social media shares.More items…

How can I promote my event?

Event Promotion TimelineEmail marketing: Email previous attendees, give an early bird discount, etc.Post in social media groups.Create a Facebook event.Promote influencers/speakers/sponsors.Launch website/landing page.Create event-specific branding.Post banners locally.

How do I get more attendees to a webinar?

See how to increase webinar attendance with 9 tipsDefine your public.Choose a relevant topic.Take advantage of the broader scenario.Choose speakers wisely.Pick the best day and time for your audience.Work on your communication.Make it personal.Offer something to your attendees.More items…•

How do you increase attendance at an event?

6 Strategies You Can Use Today to Increase Event AttendanceDiscover the Value of Video.Leverage Event Technology.Connect Your Speakers with Your Attendees.Offer Different Types of Sessions.Keep Attendees on Their Toes.Promote Your Event Effectively.Make the Most Out of Your Membership Events.

How do you increase participation in online events?

Virtual Event Engagement: 15 Proven Ways to Increase Attendee ParticipationOffer Compelling Event Content. … Leverage Quizzes to Hold Attention Spans. … Promote Interactive Real-Time Sessions. … Provide Easy Access to On-Demand Content. … Keep Attendees Informed with Push Notifications. … Use Gamification to Increase Engagement.More items…•

50 simple tips to help you get more attendees

So you’re organising an event and are wondering how to get more attendees? We hear you, sometimes promotional t-shirts aren’t enough! We know all about the long nights and the endless “What if nobody shows ups?” Worry not, we’re here to help.

50 Pocket actionable tips that will help you get more people to attend your event

1) Ask them what they want beforehand. Do some research, go to online forums, send surveys via email. Research what your target actually wants.

1. Tell a Story Through Your Content

You can tell a story in a few different ways. You can invite a noteworthy speaker and arrange a series of events around their life story. You can base your events around the host city, creating panels with local entrepreneurs.

3. Invite Your Conference Attendees Early

You can invite more attendees if you shift your invitation schedule up. Try sending out your first invites at least a few months before your conference. You can ask your guests to bring their friends and share your conference advertising.

4. Select a Great Location

You need to select a venue that accommodates all of your guests. Yet the venue should not be too big. Conference rooms should be accessible and the space itself should be exciting to look at.

5. Break People Into Small Groups

Take every opportunity you can to divide your attendees into groups. This gives them a chance to converse with each other and make friends. During speeches, your speakers can run games that require small groups.

6. Host a Follow-up

Learning how to host a conference means learning how to host a follow-up. You should give your guests something to do with the knowledge they learned in your conference. You can invite them to online seminars or in-person parties.

Attract Throngs of Conference Attendees

You can get conference attendees through your door. The key is to make conference content that is consistent and clear. Base everything around a story and host panels that inform your audience.

1. Audience surveys

Ask your audience what they would like. People like to give their opinion and feel like they are a part of something. You can do a pre-conference survey to see what activities people would like to do. Or you can ask people to rate your conference as it’s coming to an end. That way you will have a better idea of what people want.

2. Invite early and remind often

It’s super important to invite everyone really early. So make sure to confirm all the necessary details of the event months before it starts. You can even pop it on your site a year in advance and start selling tickets, before confirming the location.

3. Personalize invitations

We’ve all heard of email personalization. It’s so important to address your customers by name and mention something that is personal to them, that connects to them. There are plenty ways to do this:

5. Make the registration super simple

Take away the hassle of your registration process. Have as little fields as possible to fill out, and make the checkout/paying process super quick. This will increase your conversions and bring more reservations.

6. Have the speakers promote your event

In the marketing world, we call this influencers or influencer marketing. If you have invited some well-known people to speak at your conference/event, chances are that they have medium to large social media followings. Ask them to promote your event, to post it on all of their various social media channels., early and often.

7. Provide networking opportunities

Aside from all the hands-on learning, conferences are the best place to network and meet people. The best conferences out there schedule time for people to meet together in a smaller setting. Whether it’s small workshops with investors, or meet and greets, this is a super important part of your conference strategy.

8. The magic is in the follow-up

As great as your conference might be people are going to forget about it. That’s why you need to email and follow up with all of your attendees regularly throughout the year. Here are some good ideas for what to send:

1. Have an emcee that keeps the audience engaged

When it comes to customer engagement event ideas, one of the most important things you can do is ensure that your emcee, or master of ceremony, can not just keep your audience plugged in, but also motivated and wanting more.

2. Feature a well-liked guest speaker

Conferences big and small, in person as well as those online, share one similar goal: to max out their audience. After all, hosting a conference or event isn’t cheap, and can take months and months of preparation.

3. Close your event with a live band or DJ

Audience engagement activities are vital in ensuring everyone gets the most out of your conference. Depending on your company, service, or reason for your annual conference, you may have different trainings, content or products you want to debut—which is great! Just don’t forget to let your audience cut loose and have fun.

4. Gift swag bags for your audience and special guests

Never underestimate the power of amazing swag! SWAG is the brilliant acronym for Stuff We All Get and comes in many forms. From inexpensive takeaways like customized stickers, buttons, and snacks to coveted branded gear like name-branded tumblers, jackets, hoodies, bags and more.

5. Door prizes, drawings, and cool grand prizes

There’s something to be said for having a captive audience, and while you can’t keep attendees from arriving late, stepping out early, and leaving mid session for a bathroom or food break, you can help curb the distractions with fun giveaways.

6. Help your attendees network and have fun

One of the best ways to get people engaged with your product or service is by letting them network with others. Since they are attending your annual conference, either in person or virtually, they are more than likely already invested in what your company offers in some form.

7. Have a Marketplace at your event

Having a marketplace that features product training or additional information on the services you offer is a great way for attendees to take in information at their pace. This is a great hands-on approach that allows them to ask questions, see demonstrations, and more. Plus, it’s also a way to recognize any vendors and partners that you work with.

Attendee-to-Attendee Chat Apps

A fairly straight forward solution is to implement an event-wide app that helps attendees connect, and find one another.

Break-out Session Areas

A more traditional and familiar method of facilitating networking at your next conference/expo, is the use of break-out-sessions as a part of the event scheduling.

Connect Attendees on Social Media

A fairly new but not widely method of encouraging networking at large events is the use of social media to create pages or communities so that attendees can have public discussions online before, during and after the event to help foster prearranged meetups or post event meetings.

Host a Post-Event Happy Hour

Hosting an event after a major conference or expo is a great way to siphon all your most engaged attendees to show up for drinks, let loose, and talk it all out.

Back to you

Attendees are always seeking contacts. They may not say it abruptly, but it’s what a professional or industry conference is all about. We go there to empty our name cards out of our pockets, and to fill them with others’.

Is it hard to do a webinar if you don’t have a following?

This is a more direct method of obtaining the needed information, however, it is hard to do if you do not have any following, or if it is literally your first conference or webinar.

Can I eschew email?

However, no one can eschew emails, as this is where people get information from governmental and other official institutions.

What are the benefits of attending a conference?

Benefits of attending conferences. There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”. Of course those are important, but there are other benefits that people don’t always consider. For example: Social media content from the conference.

What is the point of a conference?

The point of a conference isn’t just to meet people—it’s to network with people. If you go to a conference with a networking goal in mind, you need to make sure that you stay in touch with people after the conference. Your level of follow up depends on the kind of relationship you want to have with someone.

What is one great connection?

One great connection can lead to new job opportunities, partnerships, and content creation. One new idea, if it’s the right one, can change the way you approach all of your work. One great connection can lead to new job opportunities, partnerships, and content creation. Conferences and networking matter. Tweet this!


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