How to get conference attendees


6 Tips for Getting More Conference Attendees to 10x It

  1. Tell a Story Through Your Content. You can tell a story in a few different ways. …
  2. Adapt Your Content to Your Attendees’ Needs. Your attendees may come to your event for several reasons. …
  3. Invite Your Conference Attendees Early. …
  4. Select a Great Location. …
  5. Break People Into Small Groups. …
  6. Host a Follow-up. …
Here are four, in particular:
  1. Utilize social media. Social media is one of the easiest (and most effective) ways to engage your conference attendees. …
  2. Incorporate games/contests. …
  3. Coordinate off-site events. …
  4. Create a comfortable environment.


How to set up a list of attendees for a conference?

Just like on the official website, an app of the conference usually has a list of all the attendees. All you have to do is: Manually make a list. This option might take some time to set up, but building a list this way is much faster. Install software that enables you to open Android or iOS apps on your computer (you can try Bluestack app player)

Where should you stay when attending a conference?

Stay at the conference hotel The conference hotel is where most conference attendees will be staying. Staying in the conference hotel gives you more opportunities to network with attendees. That’s just logic.

How do I find the attendees of an event?

There are certainly many sources where you can get the information about the attendees, but the 2 easiest ways to get the lists are: All of the big events now have a specially designed website presentation of the event with a program and all the details about the venue and speakers.

What type of networking should you offer at your next conference?

Peer-to-peer events are probably the most common way to connect attendees. These types of events connect industry professionals who are at similar points in their careers. This is a great place to start if you’re not what type of conference networking to offer.


How do you get participants in a conference?

6 Tips to Attract Attendees to Your Virtual ConferenceOffer Tiered Pricing.Use Social Media.Highlight What They’re Missing.Change Up the Schedule.Hold On to Some In-Person Fun.Make Your Event Engaging.

How do you attract delegates to a conference?

How to Attract Top Conference DelegatesMake it INFORMATIVE. Include key topics, main speakers and interesting locations. … Make it VISIBLE. … Get the TIMING right. … Make it go VIRAL on Social Media. … Connect with your INSTITUTION and other activities.

How do I get more event attendees?

6 Strategies You Can Use Today to Increase Event AttendanceDiscover the Value of Video.Leverage Event Technology.Connect Your Speakers with Your Attendees.Offer Different Types of Sessions.Keep Attendees on Their Toes.Promote Your Event Effectively.

How do you get attendees for an online event?

Know your market. Getting to know your audience is easier said than done—it takes dedication and a ton of research. … Drill down on your KPIs. … Show some personality. … Make promotion easy breezy. … Stream a Netflix-worthy event. … Engage, engage, engage. … Make attendees feel special. … Reach out to non-attendees.

How do you promote an academic conference?

8 Steps to Promote Academic Conference Call for PapersWrite a detailed call for papers. … Publish the conference call for papers on website. … Formatting the call for papers (never do PDF or a picture version) … If possible, translate the conference call for papers into several languages.More items…•

How do you promote a seminar?

How to market workshops effectivelyCreate a website. … Create website banners. … Use social media advertisements. … Offer incentives. … Use print media. … Create a press release. … Send an invitation to professionals in your network. … Partner with an influencer.More items…•

How do you encourage people to attend?

5 tips to encourage guests to attend your next conferenceConsider the timing of your event. … Offer early bird pricing and reward last year’s attendees. … Invite a high profile speaker or entertainer to present. … Use reputable suppliers for your catering, audiovisual and venue needs. … Promote your event using social media.

What does conference delegate mean?

Delegate: The person attending the meeting or event.

What are delegates in a meeting?

a person chosen or elected by a group to speak, vote, etc. for them, especially at a meeting: Delegates have voted in favour of the motion. Each union elects several delegates to the annual conference.

How to see all attendees on LinkedIn?

LinkedIn shows all virtual events and webinars on that topic and how many people are attending each event. Step 2 – Select “Attend” on the events your prospects (target audience) will be in. Step 3 – Click on “See All” – When you click “ Attend” for an event, LinkedIn will magically give you access to ALL the event attendees.

How to search Twitter for events?

To search Twitter for the events you want, use the #conference and the #tradeshow HashTags.

Why are trade shows important?

Trade shows are perfect for finding new prospects because they attract audiences based on Interests and Intent. You need to find trade shows that your prospects might be interested. For instance if you go to a Blockchain trade show, you are bound to find prospects of the following types:

How to find trade shows?

This means you can find trade shows by searching Google. You can easily search Google for any trade-show which is listed on MayYourShow. Just for reference, CES – the largest consumer electronics show at Las Vegas – is hosted on MapYourShow for the past several years.

Can you X-ray on Eventbrite?

You can also X-Ray Google for events in EventBrite. . You will always find a different result set than searching on EventBrite website.

1. Tell a Story Through Your Content

You can tell a story in a few different ways. You can invite a noteworthy speaker and arrange a series of events around their life story. You can base your events around the host city, creating panels with local entrepreneurs.

3. Invite Your Conference Attendees Early

You can invite more attendees if you shift your invitation schedule up. Try sending out your first invites at least a few months before your conference. You can ask your guests to bring their friends and share your conference advertising.

4. Select a Great Location

You need to select a venue that accommodates all of your guests. Yet the venue should not be too big. Conference rooms should be accessible and the space itself should be exciting to look at.

5. Break People Into Small Groups

Take every opportunity you can to divide your attendees into groups. This gives them a chance to converse with each other and make friends. During speeches, your speakers can run games that require small groups.

6. Host a Follow-up

Learning how to host a conference means learning how to host a follow-up. You should give your guests something to do with the knowledge they learned in your conference. You can invite them to online seminars or in-person parties.

Attract Throngs of Conference Attendees

You can get conference attendees through your door. The key is to make conference content that is consistent and clear. Base everything around a story and host panels that inform your audience.

50 simple tips to help you get more attendees

So you’re organising an event and are wondering how to get more attendees? We hear you, sometimes promotional t-shirts aren’t enough! We know all about the long nights and the endless “What if nobody shows ups?” Worry not, we’re here to help.

50 Pocket actionable tips that will help you get more people to attend your event

1) Ask them what they want beforehand. Do some research, go to online forums, send surveys via email. Research what your target actually wants.

1. Have an emcee that keeps the audience engaged

When it comes to customer engagement event ideas, one of the most important things you can do is ensure that your emcee, or master of ceremony, can not just keep your audience plugged in, but also motivated and wanting more.

2. Feature a well-liked guest speaker

Conferences big and small, in person as well as those online, share one similar goal: to max out their audience. After all, hosting a conference or event isn’t cheap, and can take months and months of preparation.

3. Close your event with a live band or DJ

Audience engagement activities are vital in ensuring everyone gets the most out of your conference. Depending on your company, service, or reason for your annual conference, you may have different trainings, content or products you want to debut—which is great! Just don’t forget to let your audience cut loose and have fun.

4. Gift swag bags for your audience and special guests

Never underestimate the power of amazing swag! SWAG is the brilliant acronym for Stuff We All Get and comes in many forms. From inexpensive takeaways like customized stickers, buttons, and snacks to coveted branded gear like name-branded tumblers, jackets, hoodies, bags and more.

5. Door prizes, drawings, and cool grand prizes

There’s something to be said for having a captive audience, and while you can’t keep attendees from arriving late, stepping out early, and leaving mid session for a bathroom or food break, you can help curb the distractions with fun giveaways.

6. Help your attendees network and have fun

One of the best ways to get people engaged with your product or service is by letting them network with others. Since they are attending your annual conference, either in person or virtually, they are more than likely already invested in what your company offers in some form.

7. Have a Marketplace at your event

Having a marketplace that features product training or additional information on the services you offer is a great way for attendees to take in information at their pace. This is a great hands-on approach that allows them to ask questions, see demonstrations, and more. Plus, it’s also a way to recognize any vendors and partners that you work with.

Attendee-to-Attendee Chat Apps

A fairly straight forward solution is to implement an event-wide app that helps attendees connect, and find one another.

Break-out Session Areas

A more traditional and familiar method of facilitating networking at your next conference/expo, is the use of break-out-sessions as a part of the event scheduling.

Connect Attendees on Social Media

A fairly new but not widely method of encouraging networking at large events is the use of social media to create pages or communities so that attendees can have public discussions online before, during and after the event to help foster prearranged meetups or post event meetings.

Host a Post-Event Happy Hour

Hosting an event after a major conference or expo is a great way to siphon all your most engaged attendees to show up for drinks, let loose, and talk it all out.

Back to you

Attendees are always seeking contacts. They may not say it abruptly, but it’s what a professional or industry conference is all about. We go there to empty our name cards out of our pockets, and to fill them with others’.

What to do instead of going to a conference?

Instead of just going to a conference in your industry, set up a small event outside of the conference. Tweet this!

What are the benefits of attending a conference?

Benefits of attending conferences. There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”. Of course those are important, but there are other benefits that people don’t always consider. For example: Social media content from the conference.

What is one great connection?

One great connection can lead to new job opportunities, partnerships, and content creation. One new idea, if it’s the right one, can change the way you approach all of your work. One great connection can lead to new job opportunities, partnerships, and content creation. Conferences and networking matter. Tweet this!

What is the point of a conference?

The point of a conference isn’t just to meet people—it’s to network with people. If you go to a conference with a networking goal in mind, you need to make sure that you stay in touch with people after the conference. Your level of follow up depends on the kind of relationship you want to have with someone.

What is the easiest time to connect with new people?

Lunch might be the easiest time to connect with new people.

What to do when you need content for social media?

If you need content for social media, take a picture with the people you meet!

Why is sleep important in a conference?

It’s both, but it’s especially important for conferences because sleep is the first thing that goes out the window.

When you let your attendees preselect the types of people they’re interested in meeting, what happens?

But when you let your attendees preselect the types of people they’re interested in meeting, you eliminate the uncertainty or guessing game attendees usually face when networking in a room full of people they know nothing about.

How to improve conference networking?

To improve conference networking, be intentional with your networking event objective. Effective conference networking is more than just fancy technology and tools. Defining a networking event objective is just as important.

How can speed networking technology be used to help attendees connect with like-minded individuals?

Through matchmaking software, event coordinators can have peace-of-mind knowing that their event-goers will meet with people who have similar interests.

Why do people use event apps?

While event apps don’t always create as many face-to-face networking opportunities, it’s a convenient way for more digital savvy people to connect with fellow event-go ers.

Why is it important to let attendees network?

After all, it doesn’t do much good to try to connect people who have nothing in common.

What is conference planning?

Conference planning is well underway. You’ve secured a convention center in a city that’s going to get people excited. You’ve booked a keynote speaker that is sure to wow! You’re focused on providing engaging and interactive sessions for your attendees. You know that conference networking is important, but you’re not sure how to help your attendees make meaningful connections.

Why is it better to connect with people from the same area?

Even though we live in a much more connected world than ever before, connecting people from the same area greatly increases the chances that the relationship will be long-lasting . And no matter what an attendee’s reason is for networking (increasing sales, finding a new job, expanding their circle), it’s always better to have a network in the same area.


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