How to get good feedback from conference attendees

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In order to have an effective conference feedback survey, make sure your surveys are:

  1. Relevant Make sure your survey is still relevant to the attendees when you distribute it. …
  2. Engaging Incorporate visuals that can help the attendees understand the survey better. Include photos or videos from your conference into the survey.
  3. Fun Moments of fun and entertainment during the conference can be included in your survey. Include photos of speakers and performers to refresh the attendees’ memories. …
  4. Quotable It is important to include memorable messages and takeaways from the conference. …
  5. Mobile-Ready It is better to tailor the format of your survey to mobile devices since people normally have their smartphones in hand. …
  6. Rewarding Motivate your attendees to answer and accomplish the entire survey. …
  7. Compelling Make people who missed the event feel guilty for not attending the conference. Include footage such as portions of the keynote address or other highlights of the conference. …
  8. Results-Oriented

Full
Answer

How to ask for attendee feedback after your event?

Ask for attendee feedback immediately after the event is over, while the experience is still fresh in their minds. You can send your post-event survey over email, load it on iPads at the venue, or share the survey link manually. Just choose a survey distribution method that makes the most sense for your event. 2.

How to create an effective Conference feedback survey?

In order to have an effective conference feedback survey, make sure your surveys are: 1. Relevant Make sure your survey is still relevant to the attendees when you distribute it. For example, when you distribute your post-event survey, make sure the experience is still fresh in their minds. It must be immediate and instant.

When is the best time to gather attendee feedback?

When the event is over, it’s the perfect time to gather feedback and plan for the future. Below we’ll share some quick tips on maximizing attendee feedback with event surveys. Whether you’re hosting a conference, a fundraising event, or an annual gala, you care about the impression you leave on your guests.

What are the best ways to capture attendee feedback?

Event and conference surveys are a great way to capture attendee feedback without spreading yourself too thin. They’re simple to create and distribute, and they reveal a lot when done well.

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How do you get feedback from a conference?

How to collect conference feedback that’s actually usefulCollect event feedback before the conference has finished. … Give attendees an incentive to provide feedback on your event. … Take advantage of conference management tech. … Don’t use a generic event feedback template. … Limit the questions in your conference feedback survey.More items…•


What should be included in a conference feedback form?

First and foremost, it’s important to ask attendees about their overall satisfaction with an event. You can also ask participants to rate specific things including the venue, date, speakers, vendors, catering, quality of sessions, amount of sessions, and more.


How do you get feedback in a fun way?

9 creative methods to capture feedbackQR code links to a survey. … Monitoring social media. … Using website exit surveys. … Using digital kiosks. … Picking up the phone. … Using live chat. … Running polls. … Employing user testing.More items…•


What feedback should I ask after a presentation?

This post covers the following post-event survey questions: How satisfied were you with the event? Do you plan to attend this conference in the future, and why? How can we improve for next year? How likely are you to recommend this conference to a friend or colleague?


How do you evaluate Conference quality?

Evaluating conferencesindexing of conference papers in Web of Science or Scopus.citations received.Publication Forum level of publisher and/or series and/or journal that publishes a conference paper.attention and visibility in social media and social networking tools.


What are the 5 W’s in planning an event?

The 5 Ws of Events: The quick guide to planning for a successful…Who– Who is your target audience? … What– What is the main take away for this event? … When– When will this event take place? … Where– Where is your event going to take place? … Why– Everything you do for your event will have a purpose.


How do you encourage people to give feedback?

3 Ways to Motivate Customers to Give FeedbackMake providing feedback easy with a popup survey on your website. One of the reasons why customers don’t provide feedback is because it’s not a convenient process for them. … Collect feedback at a fun event. … Provide a worthy incentive. … Wrap up.


What are some examples of positive feedback?

Here are some positive feedback examples to help you get started:Your input to today’s meeting was a game-changer for this project. … I am truly impressed with how you have managed to meet every goal set before you. … Consistency is one of your biggest strengths. … You did a great job with your presentation today.More items…


How do you give feedback for a presentation example?

Examples could be “You clearly put a lot of work into your slides, I like the way you used pictures and very little text”, or “I really enjoyed the topic, you used some interesting vocabulary, next time you could check the collocations with an English dictionary make your presentation more impactful.”


How do you give feedback to a webinar sample?

[Event Name] FeedbackWhat percentage of the information was new to you? … I can use this session information: … Would you like to learn more about this topic? … Please rate the speaker’s knowledge of the topic: … Please rate the speaker’s presentation skills: … Please rate the content of the slides/virtual aids:More items…•


How do you write feedback for an event?

Making the Most of Attendee FeedbackHow was the experience overall?How relevant was the agenda?How would you rate the speakers?Was the venue accessible?How were the food and beverage options?What could we have done better?How was your check-in experience?What was your favorite part of the day?More items…


How do you evaluate the performance of an event?

To recap, here is what you need to do:Use SMART goals.Compare your event to relevant competitors.Make observations during the event.Ask for feedback from your guests on the day.Follow up with a feedback survey.Look out for media mentions.Analyse social media data.Calculate how many people attended.More items…•


What is a focus group survey?

A focus group is when a selected gathering of people participate in a discussion together. Typically, the objectives are to learn about perceptions of a particular product, company, or idea. Focus groups are led by a moderator who asks questions to participants and often encourages discussion between the participants.


Ways to Get Attendee Event Feedback

There are many reasons to collect feedback from event attendees: reputation issues, ROI calculation, competition, statistics, and many others.Each event organiser should know when to ask for feedback, be knowledgeable about feedback types, aware of channels for collecting feedback, etc.


Conclusion

In summary, you determine the purpose, draw up the program of the event, write the checklist, and invite attendees to a convenient place for communication while allowing them networking opportunities and providing them with a feedback channel.


Why do event planners need to understand their audience?

Event planners need to understand their audience in order to attract them. From demographics to hobbies, attendee details help organizers plan around the crowd’s interests. During the planning phase, a pre-event survey can quickly yea and nay ideas or even spark new ones. You can think bigger than attendee surveys too.


Can survey design affect response rates?

According to a Cornell study , survey design can impact response rates too. Go for a clean design, short questions, and organized response options (like yes/no, open-ended questions, etc.) Our free survey templates can help you get off on the right foot.


Can you poll everyone at a conference?

You’ll want to poll everyone that attends your conference, but you’ll get the best results if you create specific surveys for specific groups. For instance, you could send a specific survey to new attendees, and a slightly different one to your conference regulars. Of course, if you’re surveying sponsors, speakers, and others, you’ll also want to consider their perspectives while building your event surveys.


Can you embed a survey in an email?

When you embed an event survey in an HTML email or on a webpage, it’s right there—respondents don’t need to go elsewhere.


1. Make Providing Feedback Easy

Surveys are a helpful way to gather feedback and are most engaging when they are short and not time consuming. Develop questions that go beyond the standard yes or no answers. Explore using apps like EventMobi, which provides for instant feedback.


2. Monitor Social Media

When attendees have a positive experience—or a negative one—they are quick to share the details on social media. The ability to post comments quickly—along with a hashtag identifying the event or location—makes monitoring social media a must in gathering attendee feedback.


3. Provide Incentives

Most attendees must catch-up on work and family obligations once the meeting is over. Taking the time to provide feedback about the event from which they just returned is yet another task. By providing incentives, such as reduced registration for the next event, is sometimes helpful in drawing their focus and for receiving their feedback.


4. Engage During the Event

Interacting with attendees while they are on site is a great way to capture feedback as attendees are “in the moment.” Their feedback is fresh and can lead to making immediate changes when possible. Additionally, always remember to say thank you. Let attendees know you appreciate their presence at the meeting and welcome their feedback afterward.


What is a conference feedback survey?

As the name implies, a conference feedback survey is intended to gauge the participants’ thoughts and insights regarding the conference. It is also intended to help organizers improve the content and execution of future conferences.


Why is it important to include memorable messages and takeaways from the conference?

This can help ensure that your attendees will remember the significant parts of the conference while providing them context about the message you want to deliver even when attendees have left the venue. You may also see how to ask clients feedback


What to include in a conference survey?

Moments of fun and entertainment during the conference can be included in your survey. Include photos of speakers and performers to refresh the attendees’ memories. It may be easier for the attendees to remember parts of the conference where everyone was sharing fits of laughter and were active in the discussions. You may also check out feedback email examples & samples


How difficult is it to organize an event?

Organizing an event or conference can be a demanding task. It needs time, effort, patience, and perseverance. From the planning period, location hunting, looking for designated speakers, getting people to register, preparing logistics, and executing the event itself, it is a very difficult task especially if you have such a small team. You may also see research survey examples


When are perfect surveys done?

Perfect Surveys are usually done before, during and after the conference.


Is it better to tailor a survey to mobile devices?

It is better to tailor the format of your survey to mobile devices since people normally have their smartphones in hand. Through this, your attendees can immediately answer your survey in any location as long as they have internet connection . This will make it easier and convenient for your attendees to complete the survey. You may also like define customer satisfaction?


1. Explain why evaluations are important

At the start of the first session at the event, I request that attendees fill out the online evaluations and explain why we want them to do so. I:


2. Provide online evaluations early

I provide online surveys available at the start of the event, which participants can complete at any point. If the conference has a printed learning journal, I’ll include a printed version of the evaluation. Attendees can fill it out as an aide-mémoire during the event if they wish.


3. Follow-up reminders improve evaluation response rates

Post-conference, via email, I gently remind attendees who have not yet completed an evaluation. I include a due date (normally 10-14 days after the end of the event), and a few sentences reiterating the reasons why we’d appreciate their response. I send up to three of these reminders before the due date.

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Making The Most of Attendee Feedback

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Whether you’re hosting a conference, a fundraising event, or an annual gala, you care about the impression you leave on your guests. But event staff spend so much time planning and executing, the post-event time period often gets little attention. Event and conference surveysare a great way to capture attendee feedb…

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An Example of An Effective Post-Event Survey

  • Dropbox sent out a post-event survey to attendees for their DBX Event. Click “Let’s Begin” to check it out. Notice how the company uses a variety of question types to get quantitative and qualitative attendee feedback? The survey takes just a few minutes to complete, and the results give Dropbox a clear look at attendee preferences. The Dropbox event staff can reexamine attendee f…

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10 Tips on Gathering Post-Event Attendee Feedback

  • Follow Dropbox’s lead by using the tips below to get the most out of your post-event surveys. 1.Don’t wait! Ask for attendee feedback immediately after the event is over, while the experience is still fresh in their minds. You can send your post-event survey over email, load it on iPads at the venue, or share the survey link manually. Just choose a…

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Wrap-Up

  • The next time you’re planning a big event, give some thought to your follow-up process. How will you keep attendees engaged? What’s the ideal outcome or call-to-action? How will you reinforce the messages you delivered? Online surveyscan help you answer these questions and more. Editor’s Note: This post was originally published in May 2014. It’s been updated for accuracy an…

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