How to Get Conference Attendees to Show Up (And Show up On Time)
- Advertise & Incentivize. If you’re offering a webinar or other interactive presentation or call to a wider, open…
- Send detailed information. Make all of the important information about your conference call or webinar available upfront…
- Prepare and provide an agenda. Make up an agenda for your call or…
- Use the time before the conference wisely. …
- Arrive early, and get some 1:1 time. …
- Sit next to interesting people, and introduce yourself. …
- Break into circles of people. …
- Invite people to talk to you. …
- Bring business cards, and ask for business cards.
Should you bring a colleagues to a conference?
One caveat: there are always people at conferences who only talk to people they already know. Having a colleague to hang out with is great, but make sure it doesn’t stop you from meeting new people.
How do you get ready for a conference?
Most people think they don’t have to be ready until the morning of the first day of a conference. However, you can do some amazing networking on buses, planes and trains on the way to the event. You likely you can meet people from your home city on the way to a conference you both are attending.
How do you get people to come to a meeting?
You’ve got to make people WANT to come to your meeting, which means making it worth their while. Think of all the competing demands on your audience – they could be watching TV, at the gym, at the movies, or with their families. You’ve got to make them choose your group over their other options.
What are pre-Conference Tips for successful conferences?
Another pre-conference tip applies during travel. Your event begins the moment you begin traveling. Most people think they don’t have to be ready until the morning of the first day of a conference. However, you can do some amazing networking on buses, planes and trains on the way to the event.
How do you get people to attend conferences?
Do You Know The 5 Best Ways to Increase Event Attendance?Make the City Part of the Event. … Create Content that Tells a Story. … Plan a Unique Experience, Then Promote It. … Send Personal Invites. … Get the Media to Cover Your Event.
How do you attract delegates to a conference?
How to Attract Top Conference DelegatesMake it INFORMATIVE. Include key topics, main speakers and interesting locations. … Make it VISIBLE. … Get the TIMING right. … Make it go VIRAL on Social Media. … Connect with your INSTITUTION and other activities.
How do you get people excited about a conference?
7 Best practices to get your people excited about meetingsAvoid unnecessary meetings. … Share ownership of the meeting. … Provide incentives for attending (and paying attention) during a meeting. … Consider creative meeting venues. … Vary presentation formats. … Use breakout sessions to troubleshoot and to collect feedback.More items…•
How do you promote an academic conference?
8 Steps to Promote Academic Conference Call for PapersWrite a detailed call for papers. … Publish the conference call for papers on website. … Formatting the call for papers (never do PDF or a picture version) … If possible, translate the conference call for papers into several languages.More items…•
How do you promote a seminar?
How to market workshops effectivelyCreate a website. … Create website banners. … Use social media advertisements. … Offer incentives. … Use print media. … Create a press release. … Send an invitation to professionals in your network. … Partner with an influencer.More items…•
How do you get people to participate in events?
9 Ways to Promote Your Event & Get People to ComeList your event on event discovery sites. … Network at similar events. … Create content marketing that provides valuable information. … Use professional/good images. … Use social media to tell stories. … Start a YouTube channel. … Do a ticket giveaway via social media.More items…
How do you create content excitement?
Here are six steps to creating that kind of important excitement.Create Social Media Events – and Post on Them! … Launch a Contest. … Ask for Input. … Start Sending Images of What Awaits at the Event. … Launch a New Awareness Campaign a Week Before. … Advertise Deals, Technology, and Sponsors.
How do you encourage staff to attend events?
Employees often do whatever they can to avoid going.Create an Event Your Team Actually Wants to Attend. … Don’t Make the Event Mandatory. … Host the Event Outside of the Office. … Host the Event During Work Hours. … Take the Food Seriously. … Set a “Just in Case” Bad Weather Date. … Don’t Require Participation in Games or Sports.More items…
What does conference delegate mean?
Delegate: The person attending the meeting or event.
What are delegates in a meeting?
a person chosen or elected by a group to speak, vote, etc. for them, especially at a meeting: Delegates have voted in favour of the motion. Each union elects several delegates to the annual conference.
What do conference pros need to know?
Conference pros not only have the skills to rock an event, they also have an arsenal of tools at their disposal. Before you go to the event, make sure you have the following in place: Your Badge: One of your most important, but often overlooked, assets for conferences is your badge. It is your first impression.
What is the right conference?
The right conference can be a game changer for your business. More importantly, the right conference, done the right way can prove to be a gold mine of opportunities. Whether you are going to a trade show, festival or business conference, you have to be prepared. You already are spending time, money and energy to get to the event.
Why do pros look forward to their event?
Pros look forward to their event because they are certain they will get new business from it. Pros know exactly how to work a room and walk up to a stranger like an old friend. Pros are a magnet for business cards because they aren’t the sleazy schmoozer types.
What to do if you are not an extrovert?
If you are not an extrovert, don’t try to be! Even if you are an extrovert, we all have limits. The worst way to do a conference is to try doing it all, even when you’re exhausted or out of your element. In my book Captivate, I talk about locations that make you thrive and places that make you survive. Do you do better one-on-one? Then setting up coffees at conferences is going to be way more productive for you than attending a break-out session. Do you love late nights? Then host an after-party! Knowing your limits also applies to food, sleep and timing. If you are particular about food, bring your own snacks. If you aren’t a morning person, think about skipping the morning session so you have more energy for the happy hour event.
Do people have one elevator pitch?
Most people have one elevator pitch that they use for everything. This is a MISTAKE for conferences. You want a conference-specific elevator pitch tailored to the people you are meeting. This will help you be more relevant and more memorable.
What to do before a meeting?
The more is not merrier. Before your meeting, take the time to think through the people that really need to be there for decisions, brainstorming or team-building. If they don’t need to participate and just need an update, consider whether an e-mail after the meeting would be good enough. If you don’t do this, the worst-case is …
Why is it important to give people an idea of what to expect?
Giving people an idea of what to expect will increase the chances they participate because they have that foresight. Now your team understands the purpose of this particular meeting, and you can elevate their engagement even more by reminding them how this meeting relates to the overall vision of the project.
What are the benefits of attending a conference?
Benefits of attending conferences. There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”. Of course those are important, but there are other benefits that people don’t always consider. For example: Social media content from the conference.
What is the point of a conference?
The point of a conference isn’t just to meet people—it’s to network with people. If you go to a conference with a networking goal in mind, you need to make sure that you stay in touch with people after the conference. Your level of follow up depends on the kind of relationship you want to have with someone.
What is one great connection?
One great connection can lead to new job opportunities, partnerships, and content creation. One new idea, if it’s the right one, can change the way you approach all of your work. One great connection can lead to new job opportunities, partnerships, and content creation. Conferences and networking matter. Tweet this!
What is simple networking?
David Fisher is the master of this. Simple networking = great networking. This is a super simple way to network and spread on social. Tagging people in your posts increases the chance that they’ll share it, and people at the conference will be perusing the conference hashtags.
50 simple tips to help you get more attendees
So you’re organising an event and are wondering how to get more attendees? We hear you, sometimes promotional t-shirts aren’t enough! We know all about the long nights and the endless “What if nobody shows ups?” Worry not, we’re here to help.
50 Pocket actionable tips that will help you get more people to attend your event
1) Ask them what they want beforehand. Do some research, go to online forums, send surveys via email. Research what your target actually wants.
Why do we hold meetings?
There are four broad reasons to hold a meeting: to influence others, to make decisions, to solve problems, or to strengthen relationships. Since all of these are active processes, passive passengers in a meeting rarely do quality work.
What to do when you can’t demand attention with ocular oppression?
In situations where you can’t demand attention with ocular oppression, you have to learn to do what we should’ve mastered long ago: create voluntary engagement. In other words, you have to create structured opportunities for attendees to engage fully.
1. Share Your Questions Ahead of Time
If you’re asking people for insight, it’s only fair to give them as much time as possible to think about the problem at hand. Once you’ve established who’s attending the meeting, email them up to five of the questions you will be asking.
2. Establish Rules that Encourage Participation
It’s easy for an idea-elicitation session to veer off course when people start confusing developing ideas with debating them — and many will be reluctant to raise their virtual hand if they think their idea may get shot down.
3. Ask Simple Questions in Chat
Too often, meeting participants see and treat the virtual meeting chat window like a live microphone at a 4 th -grade talent show — there to record any cheer, random thought, joke, personal story, or idea that strikes anyone at any point.
4. Follow Up on Those Questions
You’ve now broken the ice. Because the original request was easy, many people feel comfortable contributing ideas and — with your help — can now elaborate on those ideas. For example:
7. Count Away the Silence
When no one speaks up to answer your question, it’s time to transition to a new question or revise the old one to make responses easier, but how long do you wait? J. Elise Keith, founder and CEO of Lucid Meetings, recommends a five-second rule: silently counting five seconds for an answer to a question before moving on.