How to get ready for a conference

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The steps you typically need to take for preparing for a conference are:
  1. Plan well in advance. …
  2. Form an organizational team. …
  3. Define what the conference is attempting to achieve. …
  4. Create a business plan based on the available budget. …
  5. Pick a date. …
  6. Choose an appropriate venue. …
  7. Book your speakers. …
  8. Create a conference schedule.


What is important when preparing to attend a conference?

Planning ahead is one of the most important things you can do to prepare for attending a conference. Take some time before the conference begins to set goals, plan your agenda, and make a list of people you want to meet while you’re there.


How do you do well in a conference?

Without further ado, let’s dive into our 30 best conference tips.Figure out what you want to get out of the event. … Figure out who you want to meet before the event. … Connect through pre-event social. … Sleep. … Manage your diet. … Go to the gym. … Stay at the conference hotel. … Set up an event outside the conference.More items…•


How do you prepare for a conference host?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…


How can I improve my conference experience?

How conference organizers can create better attendee experiencesClear communication. … Have a Code of Conduct (and train staff on what that means) … Make sure the content suits the expected audience. … Provide a more accessible environment. … Keep all schedules up to date and complete. … Get a good conference app.More items…•


How do you stand out in a conference?

5 Ways to Make Your Conference Stand OutMake people your priority. Put your attendees first by showing them you care. … Divide and conquer. The larger your conference is, the more diverse your attendees will be. … Make it easy for attendees. … Take advantage of the distractions. … Supply useful event swag.


How do you socialize at a conference?

How to Make Meaningful Connections at ConferencesMake use of conference networking tools. … Arrive early. … Tweet with authenticity. … Make others talk about themselves. … Practice the spirit of generosity in all interactions. … Sit separately from office colleagues or friends. … Handle after hours socializing with aplomb.More items…•


What should be on a conference checklist?

GeneralDetermine conference name and main topics.Determine the location.Set the conference time-scopes (dates)Set the daily start and end times.Create preliminary budget.


What do you bring to a conference?

Pack the following items for your next business conference or seminar to ensure you are prepared, comfortable and productive.Reusable water bottle. … Business cards. … Leisure clothes. … Charger/extended batteries. … Notebook and pen. … A watch. … Comfortable shoes. … Sweater.More items…


What goes into planning a conference?

How to organise a conference in 10 steps (with templates)Formulate your event strategy. … Embrace conference technology. … Delegate, dammit. … Think through your budget and pricing model. … (Carefully) choose your venue. … Build a website that does your conference justice. … Invite your speakers and authors. … Get your reviewers onboard.More items…•


How do you approach someone in a conference?

Tweet ThisRelax, everyone is there to connect. … Talk to the person seated beside you. … Approach someone who asked a great question. … Ask a question yourself. … Pay attention to your body language. … Hang out near the food or drink areas. … Bathroom conversations don’t have to be off-limits. … Sit in the lobby.More items…•


What should we do after conference?

What Do You Do After a ConferenceReach out to say thank you. … Disseminate surveys. … Update your conference website. … Send periodical newsletters and updates. … Get organized and ready for your next conference.


What benefits might you gain from attending a conference as a part of your professional development?

In addition to company-sponsored trainings, you can also broaden your horizons by attending a professional conference outside of the workplace. There you can gain exposure to external influences, make meaningful connections, and bring back valuable ideas and strategies to your company.


How can attending a conference help your workplace opportunities?

Attending a conference is one of the most used Professional Development methods across the planet….9 Reasons to send your team to a conferenceLearn. … Network. … Access unseen content. … Share with other colleagues. … Motivate. … Excite. … Increase productivity. … Win new business.More items…•


1. Plan well in advance

Preparing for a conference is usually a highly complex task that requires early planning. You should start preparation at least six to eight months in advance, so you can make sure that everything is in place in due time.


2. Form an organizational team

It usually takes a large team to properly prepare for a conference, so you need to form groups of people with specific tasks. The roles you are most likely to need in your conference committees are:


3. Define what the conference is attempting to achieve

A conference needs an agenda and a clear set of goals it aims to accomplish. Some of the most widely-pursued goals by conferences are:


4. Create a business plan based on the available budget

After estimating how much money you have at your disposal, you need to plan how it is spent. The first things that need to be budgeted in are the conference’s venue, catering and fees for prominent speakers.


5. Pick a date

Choosing the right date for your conference depends on several factors. However, before considering the date you need to decide on how many days the conference lasts. As a general rule, a conference with less than 300 participants can be conducted in a single day, while those with around 300 participants or more typically need two or more days.


6. Choose an appropriate venue

After the date is set, you can find and book the right venue for the event. The main factors that need to be considered when picking the venue are:


7. Book your speakers

Most conferences center on speakers that are regarded as top figures in their professions. They are usually the ones who make it attractive for others to attend the conference, so they need to be booked well in advance.


What is the point of a conference?

The point of a conference isn’t just to meet people—it’s to network with people. If you go to a conference with a networking goal in mind, you need to make sure that you stay in touch with people after the conference. Your level of follow up depends on the kind of relationship you want to have with someone.


What are the benefits of attending a conference?

Benefits of attending conferences. There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”. Of course those are important, but there are other benefits that people don’t always consider. For example: Social media content from the conference.


What is one great connection?

One great connection can lead to new job opportunities, partnerships, and content creation. One new idea, if it’s the right one, can change the way you approach all of your work. One great connection can lead to new job opportunities, partnerships, and content creation. Conferences and networking matter. Tweet this!


How to deepen your knowledge at a conference?

If attendees are coming to your conference to deepen their knowledge, follow a clear plan to source your content. First, if possible, poll your audience about topics, sub-topics, and depth of subject matter knowledge.


What is a successful conference?

Successful conferences come in all flavors and sizes: The multi-day national seminar for fitness professionals, the one-day conference for regional business leaders under 40. But successful conferences all have one thing in common: a planner somewhere who planned early and often for success.


Why do people attend conferences?

Get your conference name badges ready: Networking is a top reason people attend conferences. And in a job search, face-to-face networking is several times more effective than networking online. These events allow people to talk and build connections with those who share their career interests or personal passions—facilitate their success.


What is the importance of conference app?

A conference app delivers all the benefits of traditional paper-based conference information, while achieving three essential goals:


Why is it important to be prepared before a conference?

The investment of time, travel and energy required to go to conferences, makes it more important to be prepared before you go so that you’re not scrambling at the last minute or worse yet – while you are there. The 21st century conference attendee has a lot more technology, social media and content options that can be used to share …


What is the rule of thumb for a 21st century conference?

The rule of thumb is. Prepare. Be flexible.


How to connect with people you meet?

Use LinkedIn to connect to people you meet . Use Twitter and Google+ to tell people who you have met and share a link to their work or website. Use Facebook to post great pictures and videos of you in action and the experience you are having.

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Planning to Attend A Conference

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There are myriad things to consider when getting ready to attend a conference, and sometimes your daily whirlwind will keep you too busy for conference planning. You needa tried and trusted plan for preparing for your conference that you can rely on to think of things for you so that you won’t forget a thing. Let’s walk through al…

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Preparing to Travel

  • When the time gets close for you to travel to the conference, a different phase of getting ready kicks in. This is the time where you need to pack all of the documents, electronics and other travel requirements to enable you to enjoy the conference as much as possible. And, this is the time when you reallyneed that list.

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Attending The Conference

  • I hear you – thank goodness we finally got to the bit where we are attending the conference! All this getting ready stuff is fine and helpful and all that, but what about the big show?

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