How to get the most out of scientific conferences


How to get the most out of a scientific conference.

  • 1. Prepare in advance. There is nothing worse than going to a conference and realising you missed something critical to your interests. Make some time …
  • 2. Talk to your colleagues about their schedules.
  • 3. If you are presenting a poster, practice!
  • 4. Talk to vendors.
  • 5. Think comfort.

How to get the most out of a scientific conference
  1. Prepare in advance. …
  2. Talk to your colleagues about their schedules. …
  3. If you are presenting a poster, practice! …
  4. Talk to vendors. …
  5. Think comfort. …
  6. Prepare your elevator pitch. …
  7. Network. …
  8. Attend conference social events.


How can we improve the impact of scientific conferences?

Main TextRecord and Post Presentations on Major Video Sharing Sites. … Posters Can Have a Second Life on Figshare. … Abstracts Can Be Made More Accessible as Preprints. … Social Media Posts Can Teach, Not Just Tantalize. … Focusing on User Goals Can Help Conferences Invent All-New Formats. … Motivating Scientists to Try New Formats.More items…•

What do you do in a science conference?

10 Things To Do at Every Scientific ConferenceSubmit a Poster or Talk Abstract. … Dress Professionally. … Bring Business Cards. … Download and Use the Event App. … Arrive When Registration Opens. … Sit Near the Front. … Take Notes. … Ask Questions.More items…

How can I make my conference better?

Three Ways to Make Conferences BetterConferences and meetings should tell unique stories. Think about how conferences and meetings are typically planned. … Conferences should be for, by, and about the attendees. … Conferences should be about more than just eating and sitting.

What should I bring to a science conference?

Here is some advice I’ve put together based off of my own experience:Ask your peers for advice. … Bring a formal and a not-so-formal outfit. … Try on different outfits at home before you leave for the event. … Wear layers. … Make sure to bring an umbrella. … Wear comfortable shoes. … Bring Band-Aids. … Have fun.

How should I dress for a science conference?

The dress code in most academic events (conferences included) is often called “academic casual”, and is not very strict. If you want to be sure to avoid any gaffe, just stay away from the short pants and T-shirts (overly casual), as well as full suits and ties (overdressed).

Why are scientific conferences important?

Perhaps one of the most important benefits from conference presentations is the ability to advocate for your science. Representing your field of interest allows researchers in other disciplines, policy-makers, and the public to become aware of the innovative research being generated in your particular subfield.

How do you make conferences less boring?

Here are 8 ways to make your next corporate event not boring:Pull a rabbit out of your hat. … “The way to a man’s heart is through his stomach” … Make people laugh. … Give your audience a break. … Put your attendees in the spotlight. … Keep them guessing. … Make them use their bodies. … Keep them close.

How do you make a conference not boring?

The thing is, meetings don’t have to be boring….Learn how to avoid a boring meeting with these five tips.Use laughter. … Walk instead of sit. … Only talk about what’s necessary. … Bring goodies to share. … Skip your meeting altogether.

How do I get the most out of my virtual conference?

The “after” steps are the same for a virtual conference as they would have been for an in-person conference.Review the notes you took during the sessions you attended. There are two things I do when I review my conference notes. … Follow up with your favorite speakers. … Take the event networking an extra step!

What should a woman wear to a conference?

Although women generally have a bit more leeway in terms of conference clothing than men, there are several professional staples that can help you look your best. Think blouses, cardigans, blazers, button-downs, dress pants, wrap dresses and pencil or A-line skirts. Don’t feel pressured to adhere to a certain look.

Should I bring a backpack to a conference?

A smartly-packed bag Are you sure? If you aren’t presenting or working while at a conference, I suggest leaving your laptop and bringing only the essentials. However, if you need to bring it, pack smart. Empty everything out of your bag and then pack only the items you’ll need during the day.

How do you pack for a 4 day conference?

What to Pack for your Next Business ConferenceReusable water bottle. Hydration is important, especially when you are sitting and/or talking most of the day. … Business cards. … Leisure clothes. … Charger/extended batteries. … Notebook and pen. … A watch. … Comfortable shoes. … Sweater.More items…

What is a science conference?

Scientific conferences or academic conferences are held for researchers to introduce and present their works and connect each other so that they can share their information. Attendees must present their paper for other researchers and their colleagues in the relevant field to theirs.

How do you attend a science conference?

10 Tips for Attending Scientific ConferencesDefine Your Goals. Are you stepping into the job market? … Plan Ahead. Don’t wait until you’re at the conference to plan your activities—start early. … Choose the Right Sessions. … Apply For Travel Awards. … Socialize and Network. … Get Some Rest. … Plan Accommodations Wisely. … Present Your Work.More items…

What happens in a science symposium?

The Science Symposium showcases the scholarship and achievements of students from the School of Science and Technology and those receiving funding from the Center for Environmental Inquiry. Students present research posters and speak to attendees about their experiences.

Why are you attending academic conferences?

Attending a conference means that you can meet more advanced researchers, as well as established senior professionals and scholars. Listening to talks and presentations can open up new ways of thinking about a specific topic or even give you a new idea, one that you had previously not though about.

First of all, why do you go to conferences?

I find conferences rejuvenating. They are inspirational and energizing opportunities to connect with the greater scientific community, think about new strategies to approach my research, contemplate the bigger picture, and establish collaborations.

How do you decide which conferences to go to?

I attend the main conferences for my subject area. These tend to be quite broad though, so I also try to go to conferences that are more directly related to my specific subject and more interdisciplinary.
– Kinman

There is a lot going on at conferences, and you may also have other commitments you need to take care of too. How do you manage it all?

I like to make a plan in advance based on the session titles and recommendations from others. This gives me the security of always having at least one good option for what to do at any given time. At the same time, cultivating an element of spontaneity helps me stay engaged over what can be a bit of a marathon.

Do you make a point to talk to people at coffee breaks and go to social events?

Definitely. The social side of conferences is just as important as the scientific content. The best conference I ever attended was one where I didn’t know anybody. I was forced to talk to people and made lots of new friends. Many conferences have special events for students and new conference-goers, which can be effective.
– Kinman

What do you do after a conference is over to make sure you’re maximizing the benefit?

One of the things I’ve found the most helpful is following up with new contacts. Another is writing down the most exciting and important ideas that came to my head, as they’ll often slip away soon after I leave that creative environment.
– Boehnke

Do you have any further advice or suggestions of mistakes to avoid?

Probably the biggest mistake I see people (including a younger version of myself) make at conferences is only hanging out with your labmates and colleagues from your department or university. It is fun and easy, but it means missing out on the opportunity to build new connections.

How to be comfortable during a conference?

As you are likely to be on your feet for most of the day, it is important to wear comfortable shoes and pack lightly to avoid your feet and back being in agony after the long days. Bring plenty of snacks and water – options are often limited at the conference venue and queues can be long. Finally, wear layers. Some lecture theatres may be cold whereas other areas of conference venues may be warm. Layers make it easy to cool down or warm up.

What is a good opportunity to see and compare equipment?

A big meeting where all vendors are in one place is a great opportunity to see and compare equipment. Having an overview over new assays, instruments and reagents gives you an edge later in your career. Vendors exhibiting at conferences can answer queries you have about your experiments, tell you about a new product or even have job opportunities that appeal to you. Use this as a chance to not only find out about the latest equipment and software, but also to connect with potential employers and find out about job openings.

How to do a poster presentation?

Practice your poster presentation in front of your advisor and colleagues, ensuring you leave yourself enough time to make changes. This will help you feel more confident on the day and be prepared for any questions that the audience may ask you. Aim to have a short walkthrough of your research that takes 5 minutes or less.

Advance Work

Perhaps the biggest key to successful meeting coverage is to begin preparing well in advance of the event. There’s no single best way of doing so—every scientific conference is different.

Should You Follow the Crowd?

Major meetings normally employ public information officers (PIOs) to put together a press program that includes news releases and sometimes briefings on the most important or newsworthy studies being presented at the meeting.

Best Seat in the House

Where you sit during meeting sessions makes a difference—and your first question shouldn’t be “Where am I comfortable?” but rather “Where will I get the best reporting done?”

Taking Good Notes

Every journalist has different preferences for taking good notes at scientific meetings. Bajak uses a reporter’s notebook; Mulcahy take notes in an unlined sketchbook. Bajak uses his iPhone’s Voice Memos app to record talks; Mulcahy uses a digital recorder with an external microphone.

Meeting Coverage by Hashtag

Social media, and Twitter in particular, is also a powerful tool when covering conferences with several concurrent sessions. You can’t be everywhere at once, but Twitter allows you to follow what’s going on—and see whether the grass is greener—in other sessions.

More Than News

Covering a scientific meeting can be an opportunity not just to report on new results, but also to build your network and get scientists to trust you, says Nepote González. Meetings are also a kind of early warning system for studies coming down the pike.

Why are scientific conferences important?

Scientific conferences are great for networking opportunities, keeping up with scientific research, and seeking collaborations. In fact, a study in The Economic Journal suggests that scientists who attend conferences are more likely to co-author papers than those who do not attend. 2. Networking at conferences is crucial.

Why is it important to attend a scientific conference?

Not only do you get to learn about all the new research going on in your field, but you have an opportunity to network with your peers, potential collaborators, and future employers. Scientific conferences are great for your career.

What to do if networking opportunity doesn’t seem relevant?

Even if a networking opportunity doesn’t seem relevant to you right now, don’t dismiss it. Someone may not be a useful connection now, but they may be one later on. Prepare a 30 second “elevator pitch” to succinctly summarize your background and experience when introducing yourself to people.

What to do if there are multiple concurrent sessions?

If there are multiple concurrent sessions, prioritize those that can help you achieve your research objectives and goals. If someone else from your lab is going, plan to go to different sessions and share findings afterwards. Be sure to allocate enough time for poster sessions.

What to do outside of a conference?

If you have time outside of the conference, plan for a little sight-seeing. Conferences are a great way to see different cities, and exploring is a good way to fit in a little bit of down time.

What to do when you are attending a seminar?

If you’re attending a presentation or seminar, be ready to take notes. Whether it’s with pen and paper, or on a laptop or tablet, make sure to take detailed notes on everything, including your own thoughts and ideas, because you probably won’t remember it all by the time you get home.

Can you save on accommodations for a conference?

Any savings on accommodations may be lost when you consider the time required to travel to the event, as well as the strain it can put on attending networking or social events outside of the conference schedule. You will also find it easier to retreat to your room to rest if it’s close to the conference location.


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