How to greet in a conference call


Start with “Good morning/afternoon/evening.” Depending on what time you are working, start your call out with a greeting that reflects the time of day. This is a more personal way to greet someone while still keeping it professional. Callers will appreciate you wishing them a good day.

Welcoming participants
  1. Hi … (name) you’re the first one to dial in so let’s wait for the others.
  2. Hello. This is … Peter from Hamburg.
  3. Good morning Peter. Thank you for joining us today.
  4. Hello, who has just joined the call?
  5. … (name) is also on the line.
  6. I just wanted to let you know that …


What are some tips for improving conference call etiquette?

“Being mindful of time is key to conference call etiquette.” 4. Test equipment Don’t wait until a couple minutes before a meeting to sign on. Make sure the computer camera works (or is uncovered) Even if it says you’re connected to the platform, make sure you actually are.

How to talk loudly on a conference call?

Speaking softly during a conference call can make people struggle to hear you. Even the deepest of voices can be obscured during a conference call. When you speak, slow down the rhythm of your speech, take pauses, and most importantly, speak loudly when you talk into the speakerphone.

What do you say when you end a conference call?

Leave With a Goodbye Always sign off from a conference call with a formal goodbye. It’s a phone call after all, and you would do the same thing if you were talking to a person one-on-one. Even if you didn’t say much, throw in a send off to make your presence felt.

Are conference call meetings more effective than in-person meetings?

Some staff are larger than others, and conference call meeting size has a bit more relevance than in-person meetings. If you’re in an office with a tight quartet of people, you’re likely to know each other, and what you need to do. Someone will likely keep things “on track,” and it’s likely to be efficient.


What do you say at the beginning of a conference call?

Opening the meeting – What do you say to start a conference call?Hello, everyone. Allow me to make a roll call before we start.Hi, everyone. … Now that we’re all here, I think we can start.I think everyone’s connected now. … I would like to welcome everybody here today.

How do you introduce yourself in a conference call examples?

I’m [name], and I’m [professional title] at [name of company], which means I [basic explanation] and I’m excited about [your reason for being at the event].

How do you talk on a conference call?

How do I make a conference call on an Android phone?Step 1: Call up the first person you want to include in your conference.Step 2: Once the call connects, tap the “Add call” button. … Step 3: Find the next person you wish to add to your call and select their contact number. … Step 4: Tap the “Merge” button.More items…•

How do you greet a video conference?

4:3314:40How to Start and End a Video Call | Go Natural English – YouTubeYouTubeStart of suggested clipEnd of suggested clipYou could say good morning or good afternoon. John or Mary or whomever you’re speaking with if it’sMoreYou could say good morning or good afternoon. John or Mary or whomever you’re speaking with if it’s later in the day you could say good evening.

How can I start my self introduction?

Just sit back and note down the following pointers on how to ace self-introduction.Dress Appropriately. … Prepare what to say. … Begin by Greeting the Interviewer. … Include your Educational Qualifications. … Elaborate on Professional Experience (if any) … Mention your Hobbies and Interests. … Be Prepared for Follow Up Questions.More items…

What to say in introduce yourself?

How to introduce yourself in casual situationsMorning! I don’t think we’ve met before, I’m Aryan.Hey there! I’m Surya. I’m new—I just moved to the building a couple of days ago. … Hi Amy. I heard it’s your first day so I thought I could reach out and introduce myself.

How do you introduce yourself on the phone?

Introduce yourself Say “Hello, this is (name)” to let people know who you are. If you answer the phone and the caller doesn’t give his name, you can say “May I ask who’s calling, please?”. Practise saying these simple phrases to help yourself feel confident at the start of any telephone conversation.

What is a good phone manner?

Examples of phone etiquette By speaking clearly and calmly, you’re also telling them that they have your undivided attention. Listening and taking notes: Rather than rushing a caller, proper etiquette involves listening to their concerns or requests while jotting down any information you deem necessary.

How do I end a conference call?

1) To disconnect yourself from the conference call, tap the red End Call button at the bottom of the screen. Note that this will not terminate the whole conference call; the other participants can still talk to each other until they hang up.

How do you greet virtually?

1:188:03MORNING GREETING IDEAS for Virtual and Classroom TeachingYouTubeStart of suggested clipEnd of suggested clipSo for example i might turn to the person on my right and say good morning kylie. And then kylieMoreSo for example i might turn to the person on my right and say good morning kylie. And then kylie might say good morning maddie. And then go back to the next person and say good morning jessie.

How do you greet someone professionally?

How do you greet someone professionally?”Dear Sir/Madam””To [title/designation]””To whom it may concern””Dear Mr/Ms””Dear [first name]””Hi, [first name]””Hello/Hello, [name]””Greetings”More items…•

How do you greet someone respectfully?

How do you respectfully greet someone? The most respectful greetings are formal ones like “hello,” or time-related greetings like “good morning” or “good evening.” To make it even more respectful, add the listener’s formal title afterwards, like “hello, Mr. or Mrs. ______,” or even “hello, sir or ma’am.”

How do you start a conference introduction?

3:449:29How to start a conversation and introduce yourself at conferencesYouTubeStart of suggested clipEnd of suggested clipYou say something short they say something short and you take turns passing the conversation ballMoreYou say something short they say something short and you take turns passing the conversation ball back and forth to each other give information about yourself.

How do you introduce yourself in a meeting quickly?

How to Introduce Yourself Examples:Stay off your phone while you wait in the lobby or interview room. … Give a firm, confident handshake and smile as you say, “Thank you for meeting with me today,” or a simple, “Hi, [insert name], I’m [insert name].More items…

How do you start an introduction for a meeting?

WelcomeWell, since everyone is here, we should get started.Hello, everyone. Thank you for coming today.I think we’ll begin now. First I’d like to welcome you all.Thank you all for coming at such short notice.I really appreciate you all for attending today.We have a lot to cover today, so we really should begin.

How to greet a caller?

Greet the caller by name if you know them. If your phone has caller ID, you may know who is calling you before you answer. If they are your friend or acquaintance, feel free to greet them with a question of how they are doing. You can express happiness at hearing from them as well.

How to greet people on the phone?

To greet people on the phone, use formal introductions when you are at work or keep it casual when talking to your friends to have phone calls that start off on the right foot. Steps.

Why is my phone ringing so slowly?

Answer the phone promptly. A phone that continues ringing leaves time for people to wonder why you’re so slow at answering it. When you eventually get around to picking it up, it’s possible that they’ll be annoyed because they’ve become a little impatient. This is especially important in a work or business context, but it can also matter on the home front.

How to tell someone you need to put them on hold?

Tell your caller politely if you need to put them on hold. Some people will launch into telling you their problem before you have a chance to intervene. Stay polite and let them know that you’ve heard their request but that you’ll need to put them through to the person whose role it is to deal with their matter. If you have to ask them to wait, tell them that their call is being directed to the correct person.

What are some of the things you can’t hear when answering a phone?

Other bodily noises to avoid when answering or speaking on the phone include flatulence, burping, smacking your gums together, yawning, mumbling or making popping noises with your mouth.

How to introduce yourself when you call someone else?

If they answer with a “hello?” always start by saying who you are, even if they are a close friend or family member. They might not have caller ID, or they might not have your number saved.

How to talk to someone when you call them?

In a professional setting, it is very important to get straight to the point of your phone call, since most people are busy. Introduce yourself by name and ask for the person you need to speak to as soon as someone answers the phone.

How to control conversation?

You may be able to plan the overall order in which topics are spoken about, but you can’t immediately control the conversation as it unfolds. Instead, you have to shape the flow of the conversation in a polite way. One way to do this is to acknowledge the previous person’s point and offer an opportunity to continue that particular conversation elsewhere.

How to avoid dead air on a call?

Plan out the order that each person will speak in, if you know who you need to hear from. Perhaps even email out an agenda ahead of time so there’s no uncertainty about who speaks in what order. That way you can avoid dead air, talking over each other, and generalized confusion that can disrupt the call.

Is a conference call the easiest way to communicate?

Let’s face it: conference calls are never the easiest way to communicate. Whether it’s confusion on who has to speak next, or the awkwardness when two or three people are talking over each other, sizable conference calls tend to devolve into chaos unless someone structures them.

Is Cutlas a shareholder issue?

That’s a fair point. But we don’t need to worry about Cutlas. It’s the shareholders’ issue.

Custom Conference Call Greetings

Everyone likes a warm hello! Customizing your conference call greeting can set the tone for the entire meeting. A custom conference call greeting not only lets meeting participants know they’ve connected to the right meeting, but it also helps your company stick out among the rest of the pack. Attendees will recognize your attention to detail.

Custom Conference Call Hold Music

Take your conference call to the next level by adding custom hold music. Nothing will be more appreciated by your attendees than your thoughtfulness about their meeting experience. Silence may be golden, but it can also cause confusion. Or worse, unintended meeting dropouts who think the call hasn’t started or may not be happening at all.

Branding Builds Trust and Credibility

We’re here to help your business succeed. Whether you are an established organization or a small business just starting out, adding branded messaging to your conference calls and customizing your video conferences and online meetings promotes credibility and emphasizes your attention to company success.

DO introduce everyone on the call

When you have a conference call, you can’t always see who is on the call with you. Five people could all be sharing the same phone, for instance, and you would be none the wiser. So, as you begin the conversation, make sure you go around and say who is on the call with you and have them say a quick hi.

DO check your equipment beforehand

Technical difficulties happen. Even if your phone system has worked 99.99% of the time, there’s still that .01% chance that something wrong could happen just when you need it most. Get a coworker and test your equipment thoroughly before an important conference call to ensure that everything is as it should be.

DO summarize the call at the end

Don’t assume that everyone on the call was keeping notes and knows exactly what they’re doing when they hang up the phone. Instead, reiterate what has been established at the meeting and what still needs to be done afterwards. If you’d like, you can send a follow-up email so that your objectives are in writing as well.

DO end it on a good note

No matter what you’ve discussed during the meeting, you always want to stay polite up to the very end. As the phone call draws to a close, then, say goodbye with a smile. It may seem simple, but it can go a long way in establishing good relationships with your colleagues or clients.

What makes it harder to communicate?

Dead air. Something about not seeing the people you’re talking to (and their nonverbal cues, like facial expressions and hand movements) makes it harder to communicate. But it doesn’t have to be that way. Here are some conference call etiquette do’s and don’ts so you can have a smoother meeting. 1.

What to do when conference call ends?

When the conference call is coming to an end, reach a consensus with the other participants about what was achieved during the meeting. This makes sure that everyone is on the same page before signing off:

What to do if you have a soft voice?

If you have a soft voice, sit as close to the phone as you can. And if this continues to be a problem, consider ordering a conferencing phone such as the ErisStation that comes with detachable microphones.

How to stop call dropping?

If you’re looking for a new phone system, stick to the ones that offer up times of nearly 99.9%. That way, the chances of your call dropping will be essentially zero. Also, look for providers who offer HD voice to enhance the voice quality of the conversation. It will help eliminate the static that plagues conference calls.

How to tell the other participants you’re still engaged in the conference call?

By narrating a small sequence of events, you can actively tell the other participants that you’re still engaged in the call. And if that’s not possible, politely say: “Let me think on it for a second.” This kind of skillful management shows that you have superior conference call etiquette.

What are the do’s and don’ts of a conference call?

Here are some conference call etiquette do’s and don’ts so you can have a smoother meeting. 1. Fix Technical Difficulties Beforehand. Dropped calls are annoying – especially when you’re having a conversation with a large group of people in dispersed locations.

What happens if you don’t acknowledge background noise?

If you fail to acknowledge the background noise, the people you’re talking with may assume that something is wrong with their phone system, or the may think that you’re being flat out disrespectful. By being upfront, you save everyone from scratching their heads.

How Do You Start the Conversation?

If you’re talking with someone professionally, though, we want to keep it more formal. You will want to say hello and then address the other person by name. For example:

What are some verbs to use when talking about something?

Again, the verbs to use are “ talk with you about ,” “ go over ” something, or “ cover ” something.

How to address someone professionally?

If you’re talking with someone professionally, though, we want to keep it more formal. You will want to say hello and then address the other person by name. For example:

What should a professional call talk about?

Professional calls should talk about the purpose of the call or go over the agenda. You might be using phrasal verbs in some of your answers. For example, you could say,

How to close a business call?

Finally, after you say thank you, summarize, and talk about the next action steps, you can close your call by simply saying “Bye” or “Goodbye.” If you’re having a more casual call with friends or family, you might say “Bye-bye.” If your business call is more casual, you could say, “See you later,” or “Talk to you soon.”

Why is playing sports important?

Playing sports is one of the best ways to get active, be healthy, even get to know new people! Here’s how to sound native when talking about sports.

When to use “touch base” and “follow up”?

These sentences use two phrasal verbs – “ follow up ” and “ touch base .” These are super common and you should use them when you’re talking about the next steps in your communication. You can “ follow up ” or “ touch base ” by email, phone, video call, or in-person. You could also use the phrasal verb “ to get back in touch with you” soon.

Why are conference calls held up?

Conference calls are often held up waiting for specific attendees. Sometimes conference calls are held up because everyone is waiting “a few more minutes.”. Being seen on video is an important element of conference call etiquette, “It’s important for participants to keep their video on as much as possible, particularly in …

Can you sign off on a virtual meeting?

However, it’s important you tell your supervisor or the person leading the meeting. In some platforms, you can just sign off, and no one will know; in others, your face or name disappears from the shared screen.

Is a conference call bigger than an in person meeting?

Some staff are larger than others, and conference call meeting size has a bit more relevance than in-person meetings. If you’re in an office with a tight quartet of people, you’re likely to know each other, and what you need to do. Someone will likely keep things “on track,” and it’s likely to be efficient.

Is meeting a must?

Meetings are a must. “Love them or hate them, meetings are a part of almost every job, whether you’re working remotely or working in an office,” said Kathy Gardner, senior director of PR & media, FlexJobs.

Is virtual meeting standard?

Due to the coronavirus, virtual meetings are now standard for employees working from home. Follow these video conferencing tips on staying connected and professional.

How to avoid distractions in a meeting?

Distracted behavior hurts everyone, especially if distractions mean that the organizer has to go back and repeat information that’s already been shared. To reduce potential distractions and stay engaged: 1 Turn off or silence your phone (if you aren’t using it to call in) 2 If you’re calling in on your phone, do not work on other projects on your computer. Stay focused on the meeting. 3 If you’re connecting on your computer, close down all other apps and browser windows to eliminate notifications. 4 Avoid rustling papers, eating noisy foods or making other distracting noises in the background. 5 Be careful not to interrupt others when they’re speaking. Though, this can admittedly be difficult if lags in audio responsiveness or video streaming make it unclear when other participants start and stop speaking. This is a significant reason to invest in a conferencing solution with the highest quality HD audio and video.

What are distractions in a video conference?

Distractions make a significant impact on a video conference. It’s tempting to think that just because you aren’t in the same room as your fellow attendees they won’t notice you scrolling through your phone or composing an email on another screen.

How to avoid making people late for meetings?

When latecomers join, don’t repeat what you’ve already covered. Instead, catch them up later – after the call – rather than wasting the time of everyone who arrived on schedule. To avoid making participants late for other meetings or taking them away from other priorities, be conscious of your end time as well.

How to stay on schedule?

One of the best tools in your arsenal for staying on schedule is your agenda. Make sure you follow the timetable set out in advance. Your attendees are expecting this pace also. If they know the schedule you’re trying to stick to, they’ll be able to help you stay on track rather than wasting time figuring out what else to cover or interjecting with unrelated items.

Why are online meetings important?

Online meetings and video conferences are an efficient means of communication and invaluable methods for bringing people together. But without preparation and processes intended to make them as effective as possible, they risk wasting participants’ time without actually achieving anything of value.

What does it mean to be camera ready for a video conference?

Even if your meeting invite doesn’t specify that video conferencing will be used in the meeting, being camera-ready means you won’t be caught off guard if face-to-face is the preferred way to communicate.

What to send before a meeting?

Before the call, send a meeting request with an attached agenda to all attendees describing the purpose of the call, who will be attending, and any expectations for what needs to be achieved during the session. We have a variety of meeting agenda templates for you to choose from.


Leave a Comment