How to handle conference call interview


  • Get behind the camera ahead of your conference call interview. We mean this in two senses: literally and psychologically. Let’s start with the literal. …
  • Test your tech. This is perhaps another aspect of ‘getting behind the camera’. …
  • Do your research. One of the most important parts of preparing for any job interview is thorough research. …
  • Prepare your answers for your conference call interview. Having your research under your belt will help you massively here, so make sure to do it before you start prepping answers.
  • Get your questions ready. The idea of switching roles comes into play again here. …
  • Remember non-verbal communication. This is just as important if your job interview is only via telephone, without camera. And maybe that sounds a little strange.
  • Keep calm and enjoy your conference call interview. With these handy conference call interview tips, there’s no need for stress or anxiety ahead of your call.
Conference call interview tips for success
  1. Get behind the camera ahead of your conference call interview.
  2. Test your tech.
  3. Do your research.
  4. Prepare your answers for your conference call interview.
  5. Get your questions ready.
  6. Remember non-verbal communication.
  7. Keep calm and enjoy your conference call interview.
Aug 17, 2020

How to have a successful conference call?

8 Tips for Better Video Conference Calls

  • Be Aware of Your Surroundings. If you need to appear on camera during your call, make sure you know what’s going on around you. …
  • Get Creative With How You Connect. …
  • Clear Out the Bandwidth Hogs. …
  • Log In Early. …
  • Go With a Wired Connection. …
  • Avoid Feedback. …
  • Don’t Forget a Charger. …
  • Have a Backup Plan. …

How do you join a conference call?

Start Conferencing Today

  • Get a Free Account. Create a account using your email and password. …
  • Host a Conference Call. The host connects to the conference call using the dial-in number, followed by the access code and host PIN.
  • Participate in a Conference Call. …
  • Add Video Conferencing and Screen Sharing. …

How to enable conference call?

To do this, follow these steps:

  • Click Start, click Run, type regedit, and then click OK.
  • In Registry Editor, locate the following registry subkey:
  • HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\Outlook\Addins\Microsoft.LiveMeeting.Addins
  • In the details pane, double-click LoadBehavior. If the value is 3 in the Value data box, the Conferencing Add-in for Outlook is enabled.

How to conduct better conference calls?

What to do when everyone is on the phone….

  • Introduce yourself as the leader, and allow all other participants to announce themselves. …
  • Always start the call on time, and conduct a roll call. …
  • Beyond introductions and agendas, the success of a conference call will largely depend upon the structure and purpose of the meeting, and your ability to manage the flow. …

More items…


How do you introduce yourself in a conference call interview?

Introduce yourself to the individual by stating your name and the reason you called. Likewise, the interviewer may answer the call personally. In this case, follow the same procedure of introducing yourself and your reason for calling.

How do you handle a conference call?

12 Tips on How to Conference Call Like a BossPick someone to head up the call. … Create an agenda. … Make sure everyone can get on the call. … Select a quiet background. … Log on early. … Start the meeting on time. … Introduce everyone. … Pay attention.More items…•

What do you say in a conference call?

Welcoming participantsHi … (name) you’re the first one to dial in so let’s wait for the others.Hello. This is … Peter from Hamburg.Good morning Peter. Thank you for joining us today.Hello, who has just joined the call?… (name) is also on the line.I just wanted to let you know that …

What are the do’s and don’ts of conference calling?

Conference Call Etiquette: 7 Dos and Don’tsBe on time.Fix technical issues beforehand (test equipment)Don’t eat or drink anything.Use the mute button (when not speaking)If the host…have agenda.Choose a quiet location.Speak up, silence isn’t always the right choice.

How do you behave in a conference?

Learn how to behave correctly with our business etiquette for conferences.Dress appropriately. It is recommended that you attend the meeting in clean and appropriate clothing. … Upright posture. … First contact. … Leave the smartphone in your pocket. … Having something to eat.

How do you greet in a conference?

Leading a meeting in English“Good morning / afternoon”“Let’s begin”“I’d like to welcome everyone”“Since everyone is here, let’s get started”“I’d like to thank everyone for coming today”

What do you say at the end of a conference call?

When the conversation seems to be wrapping up, say, “Thanks for your time, everyone!” When someone on the phone responds with “yes, thank you, too”/”this was great”/”have a good day”/”I’ll call you to follow up, Devon,” say, “Cool, talk soon!” Whatever specific words you choose, decide on two closing statements.

How do you start an introduction for a meeting?

WelcomeWell, since everyone is here, we should get started.Hello, everyone. Thank you for coming today.I think we’ll begin now. First I’d like to welcome you all.Thank you all for coming at such short notice.I really appreciate you all for attending today.We have a lot to cover today, so we really should begin.

How do you start a conference call script?

The best conference call script structureA concise opening and brief introduction of yourself (the speaker)The reason(s) for the conference call, covered briefly.Some background information about the conference call.The main presentation.Some time for discussion (if necessary)A Q&A session.The closing remarks.

How do you greet a video conference?

4:3314:40How to Start and End a Video Call | Go Natural English – YouTubeYouTubeStart of suggested clipEnd of suggested clipYou could say good morning or good afternoon. John or Mary or whomever you’re speaking with if it’sMoreYou could say good morning or good afternoon. John or Mary or whomever you’re speaking with if it’s later in the day you could say good evening.

How do you say hello in a virtual meeting?

You can say “Hi” (informal) or “Hello” (formal). You can add “How are you?” or “Nice to meet you.” You can also add their name to these if you want: “Hi Jennifer,” “Hello Jennifer,” or “Nice to meet you Jennifer.” If you want to be more formal (which you should with your interviewer) you can say “Ms.

How do I start a conference call?

6 Ways to Run an Effective Conference Call (That People Actually Want to Be On)Share an agenda in advance of the call. … Master the technology. … Send a notification, call in early and take control right away. … Set the ground rules. … If a connection is bad, say something. … Be respectful of people’s time.

Why are both parties uncomfortable?

Both parties are uncomfortable because of the tension. Remember that each candidate is a person and you should treat them as such. Always start with polite small talk by asking them how they’re doing and if they’re ready to start the interview. Be sure to find a quiet space with minimal distractions.

Can you pick up on body language in a phone interview?

One downside to phone interviews is that you can’t pick up on someone’s body language. However, you can still tell a lot about a person by the tone of their voice.

What is a teleconference interview?

Teleconference interview is a telephone and formal conversation between two or more participants by using advanced cloud meeting technology like ezTalks Meetings. In this case, you will not be meeting your interviewer face to face. Instead, you will see each over a phone or a telephone in video conference meeting.

Why is it important to prepare for a teleconference interview?

The majority of potential employers use telephone interview as the initial screening to filter out some of the applicants. The call may be audio or video conferencing through platforms like ezTalks Meetings. Video teleconference job interview is most preferred …

Why is video interview better for the environment?

Environmentally Friendly. Video teleconference job interview reduces carbon footprints in the environment because there is a reduced automotive usage. Vehicles exhaust has been increasing carbon footprint in the atmosphere because of its gas composition. Improves the Hiring Process.

Why is teleconference important for job interviews?

A job interview via teleconference is time efficient because it can be set up at any time upon arrangements. You will get an email or text notification about the interview. Increases Productivity. Since teleconference interviews involve more than two participants, more interviews can be conducted within a day.

Why is video teleconferencing better than verbal communication?

The video teleconferencing offers the interviewer to gauge how much the candidate is interested in the job by observing the non-verbal cues.

Why is it important to write a list of relevant questions?

This list is important because it will you not to forget important questions during the interview. It also focuses the interview on the main agenda of gauging whether the candidate is fit for the job.

How to prepare for a job interview?

Prepare you surrounding by ensuring you have good lighting and the room should be neat. A disorganized room will disqualify you from the job hiring process. Avoid distractions such as movements, crying child or a barking dog. Chose a quiet surrounding that is free from noise and overcrowding.

Conference Calling Service?

The days of everyone calling a landline to participate in a conference call are well on their way out the door. Modern technology has allowed for the rise of web-based conference calling services, which have several advantages over their landline counterparts.

Screening Applicants

Setting up a conference call line can help you easily screen several applicants at once. Once you’ve identified which applicants qualify for a short phone interview, you can create a questionnaire and give each one a time slot in the call.

Video Conferencing

Video conferencing adds a unique dynamic to the interview process. If you’re unable to host in-person meetings, or simply want to get to know an applicant who will be working remotely, video conferencing can connect you face-to-face no matter where you are in the world.

Saving Money on Phone Bills

Phone bills can quickly become an expensive part of running a business, and conducting phone interviews via traditional means can add up over time.

Sharing Training Materials

One of the best features of conference calling services is the ability to share files directly within the call interface. You can share important training documents or hiring documents that require signatures or review by your applicants without having to send a separate email.


Don’t make the mistake of thinking a conference calling service is only there to support meetings and important business calls.

What does it mean to introduce yourself in a conference call?

While conducting the meeting of any form, a person starts with the introduction of oneself. And even in a conference call a person holding the phone or a person going to start the call needs to introduce oneself to the other participants.

How to conduct a successful conference call?

Conducting a successful conference call where in a person holding the main call starts the call and keep adding other participants to it and discuss certain agenda for such conference call. And to hold such conference in a successful manner, a person needs to follow certain steps and they are as follows. 1.

Why is a conference call agenda important?

Agenda of the conference call: Every conference call is held in a professional and important way to reach all the participants of the call. A proper agenda for such conference is a very vital because a conference call can be held only with the valid reason. It is a very convenient way of attending the meeting.

What does tapping on merge call do?

By tapping on merge calls option, a person hosting the meeting will get connected with other participants of the conference call. This will help a host to be aware of all the new things of the digital world.

What does it mean when you lose your attention during a conference call?

During the conference call, it is possible that a person hosting the conference call may start feeling that he/she is losing the participants’ attention, but if that happens then it is a very downward thing for the hosting person. This means that he/she is not being very interesting during the conference call. This may be a failure of the person who hosted the conference call that he/she was not able to hold the attention of the participants.

What can a person holding a conference call do?

This can be helpful for those who want to understand new elements added in the conference call. He/ she can access certain applications in the middle of the conference call and this will be kept to oneself without letting others know about it.

What does it mean when a conference call is rejected?

A person hosting the conference call reject an incoming call without being effected in the middle of the conference call. By choosing such option of rejecting call, one can continue with his / her conference call.

How to thank an interviewer for speaking with you?

Thank the interviewer for speaking with you. 1. Greet the individual who answers the call. First, greet the individual who answers your call. For instance, a receptionist may be the professional who you greet, and they need to know your purpose for calling and who you are contacting.

How to make sure you answer the phone for an interview?

To make sure you sound professional when answering the phone for your interview, start out by stating your name in an upbeat tone, and when the interviewer states who they are, confirm that you were anticipating their call. This way, the interviewer will know who you are and that they reached the correct individual.

What to do after scheduling a phone interview?

For instance, let your family members or roommates know that you are anticipating a phone call to interview for a job. This ensures that everyone is aware of the importance of being away from the phone when the call comes.

How to follow up after a phone interview?

1. Confirm the details of your interview. Before a phone interview can take place, make sure you confirm all the details of the interview with the organization. For instance, confirm the date and time that the interviewer plans to call you so you can be prepared ahead of time.

How to address the interviewer before you hang up?

Before you hang up, address the interviewer by name. 1. Get prepared for your phone interview. Even though you are not meeting in person, it can still be crucial to get prepared for the phone interview as you would an in-person interview.

What does it mean to restate the interviewer’s name?

Restating the interviewer’s name toward the end of your phone conversation reiterates personal attention and shows a sign of respect. Be sure to address the interviewer professionally with their designated title, such as Dr., Mrs. or Mr.

What to do if receptionist answers call?

If a receptionist does answer your call, ask for the appropriate individual after you introduce yourself. For example, ask for the interviewer using their first and last name. If the interviewer answers your call, use this step to ensure you are speaking with the correct individual. Here are two examples for each case:

How to prepare for a phone interview?

Prepare for a phone interview just as you would for a regular in-person interview. Compile a list of your strengths and weaknesses, as well as a list of answers to typical phone interview questions. In addition , have a list of questions ready to ask the interviewer.

What to do when an interview is over?

When the interview is over, carefully review any notes you were able to take during the conversation. Jot down what types of question you were asked, how you responded, and any follow-up questions you may have if you have an opportunity for an in-person interview or a second-round phone interview—or even a job offer.

What to do if you miss a recruiter call?

If something goes wrong and you miss the call, or the recruiter doesn’t call on time, take a deep breath and try to stay calm. You should be able to get the call back on track or reschedule if need be . Use a quiet, comfortable, and private space with no distractions so you can focus on the interview.

What is a phone interview?

A phone call is a relatively quick, low-effort way to determine whether a candidate is suitable. They are also used to minimize the expense involved in interviewing out-of-town candidates. For remote positions, a phone interview may be the only option.

How to get the right person for an interview?

That way, the interviewer will know they’ve reached the right person. Make sure to use an upbeat tone of voice (try smiling as you speak). Follow the interviewer’s lead. Some interviewers may wish to engage in a few minutes of small talk. Others may want to get right into the interview.

Why do companies use phone interviews?

Why Companies Use Phone Interviews. Employers use telephone interviews as a way of identifying and recruiting candidates for employment. Phone interviews are often used to screen candidates to narrow the pool of applicants who will be invited for in-person interviews.

How to sound energetic during an interview?

Use a quiet, comfortable, and private space with no distractions so you can focus on the interview. If you’ll be using your cellphone, make sure it’s fully charged, and you are in a spot with good reception for the call. You may also find that standing during an interview helps you sound more energetic during the call.

What is the rule of bragging?

Bragging breaks one of the essential rules of conversation: be polite. It breaks another rule because when you brag, you attempt to put yourself above your conversation partner. If bragging is allowed to go on too long, it breaks a third essential rule of conversation: never be boring . 5. Don’t over or under-share.

Why is listening important in business?

Listening is an important business conversation skill, which means it needs to be practiced.

What are the skills needed to be a good conference speaker?

Having good conversation skills on conference calls also includes listening. Listening well is a pre-requisite for responding thoughtfully. If you haven’t heard both the spoken and unspoken of what your speaker has said, your questions will miss the mark.

How to show a shared experience?

Match their body language. This is another way to show a shared experience, though it is mainly subconscious. Don’t overdo how much you match your partner’s body language; you never want them to feel like you’re miming them. Tip: Point your toes toward your speaker.

Why is it important to use the two minute rule?

Using the two-minute rule is polite because it allows your listener to respond (which is the point of conversation). It also keeps you from rambling. You’ll look smarter if you curb your response to fit a two-minute window. 2.

Is conversing a skill?

Just like listening, conversing well is a skill. You’ll get better at it as you practice, but you’ll get better at it faster if you’re mindful of these rules. It’s great to be a star conversationalist, with impressive conversation skills, but this alone won’t be the best reward for your practice.

Can you do a conference call alone?

You can’t do it alone, and to do it well, you need to accommodate your partner gracefully. When you’re on a conference call with a bunch of folks or participating in an online meeting, these conversation skills are that much more critical.


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