How to Host An Online Conference In 5 Easy Steps
- Choose An Exciting Conference Topic. To host an online conference, you first need to select your topic and find your…
- Find The Right Online Conference Platform. When you select your topic and find your speakers, it’s time to get the…
- Choose An Email Marketing Platform. When you select your online conference…
- Define your conference strategy. You need to start by clearly outlining your target audience and who you want to attend your conference. …
- Prepare the content. …
- Choose your platform. …
- Market your conference. …
- Enable your attendees to network and interact.
How do I host a successful online conference?
In this post, I offer tips for hosting a successful online conference based off of my own experience as well as experience working with a long list of clients that host virtual conferences. So, let’s get started. 1. Add strong context to your content 2. Make it easy for others to market 3. Mix in meaningful social 4. Use at least some live video 5.
How do you plan a virtual conference?
Here are nine tips based on their experiences to help you plan your virtual conference. Set clear goals – Riley outlined three clear goals for the SD Summit: provide compelling thought leadership content from its analysts, build a sense of community for its participants and create a marketplace to connect buyers with sponsoring sellers.
Should you hire virtual conference speakers for your webinar?
Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability. When your audience can see the speaker at a virtual event, it makes for a more engaging, more personalized attendee experience.
Are online virtual events as effective as in-person conferences?
Online virtual events may be foreign to many meeting planners, but – if properly executed – they can be just as successful and engaging as live, in-person conferences. The key (which applies no matter what the conference medium) is to relentlessly focus on the quality of your audience’s experience.
How do I make an interactive conference online?
9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…
How do you host a conference on Zoom?
Meet & Chat tabSign in to the Zoom mobile app.In the Meet & Chat tab, tap the New Meeting icon .Ensure that Video On is toggled .(Optional) Ensure that Use Personal Meeting ID (PMI) is toggled if you want to use your personal meeting room .Tap Start Meeting.
Is Zoom free to use?
Free Video Conferencing From Zoom. Host a secure, free video conference call on any device, like your laptop, smartphone, tablet, or smart display. Zoom makes it easy to start or join a secure video call with crystal-clear HD video and audio, and powerful collaboration features like screen sharing and annotation.
How do I setup a free Zoom meeting?
How to schedule your first meetingSign in to your Zoom web portal.Click Meetings.Click Schedule a Meeting.Choose the date and time for your meeting.(Optional) Select any other settings you would like to use.Click Save.
How do I host a zoom meeting for a large group?
On the Current Plans tab, scroll to Interested in other available products? and click Add to Cart next to Large Meeting. Choose the capacity of the Large Meeting add-on, monthly or annual payments, and the number of licenses you need for your account. Click Save & Continue. Review the changes.
How is zoom webinar different from Zoom meeting?
Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Webinars are designed so that the host and any designated panelists can share their video, audio and screen. The host can also unmute attendees.
What is virtual conference?
In many ways a virtual conference can and should mirror what happens at a face-to-face conference. By having elements like keynote presentations, breakouts, and opportunities for networking, you’ll align with learner expectations and increase the chances that they will take a chance on a virtual event.
What is the best way to differentiate your event as a professional effort?
Providing for clear, competent learner support is one of the main ways you can differentiate your event as a professional effort. And, if you want to position it as a premium offering, you definitely need to provide good support.
What are the criticisms of virtual events?
Mix in meaningful social. One of the typical criticisms of virtual events is that you don’t manage to get the same networking and interaction that you do with face-to-face events.
What do vendors want?
What most vendors want is a well qualified audience – that is a group of people who clearly possess the characteristics of the vendor’s target customers. If you can offer the chance to get in front of such a group, then you can greatly increase the efficiency of the vendor’s sales process – and that is valuable.
Can you skip a face to face conference?
One of the big advantages of a face-to-face conference is that the attendees are essentially “captive.” Yes, they can skip out on sessions if they need to, but the fact that they are physically present greatly increases the chances that they will participate in most of the experience.
Can you work with vendors as sponsors?
Depending on your business, working with vendors as sponsors may not be a part of your current business model. A virtual conference offers a great opportunity to expand into this area.
Is virtual conference more risky?
In my experience, virtual conferences are significantly less risky and time-intensive than many of the alternatives, but that doesn’t mean they are easy and that they don’t take time. If I were to add a tip to the list above it would be “ Start well in advance !”
What is virtual event?
What is a virtual event? A virtual event is very much similar to a normal one, but benefits hugely from not being restricted to a single place or location. They’re sometimes known as online events, as these gatherings take place through the use of the Internet.
How to be location independent?
Just being location independent isn’t the only benefit here. Others include: 1 Cost saving on hiring venues, staff, and other resources you may need when running an event. The savings here can be huge if you have a lot of attendees. 2 Being easy to measure. You know exactly how many people attended, how many viewers watched each speech. There are also other useful metrics to help you plan for next events and measure your success.
Can you transfer an event to an online event?
The only limitation to virtual events is your own imagination. If you’re facing the challenge of transferring an on-site event to online, start with listing down all the things you would normally do and all the things that make this event so unique. You can then start to plan and think about how you can move all this to the online world.
Do you test drive before registration?
Once you have your answers, do some research and make sure to test drive everything before you start the registration. Even the best planned events can run into a few hiccups, so the more practiced and familiar you are with your processes the smoother the experience will be.
How to hold a virtual audience?
1. Use video if at all possible. Even when delivered by the best speakers, it can be difficult to hold a virtual audience’s attention with a slide-based presentation, alone. Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability. When your audience can see the speaker …
How can a virtual conference be interactive?
Even large virtual conferences, however, can be made more interactive simply by using the audience polling features which are available in many online event platforms.
Why are virtual conferences being moved?
While some events have been canceled or postponed, others are being moved to an online, virtual setup in order to safeguard the health of attendees and presenters. Virtual conference events aren’t new (indeed, some very large ones are held each year). However, they are unfamiliar to many meeting planners, and it’s important to understand …
Can a speech be a virtual event?
A speech that works well in a live venue may not translate perfectly to a virtual one. Speakers may not at first realize it, but gestures and other visual cues that they (sometimes unknowingly) use during a live speech won’t work in the virtual event.
Can speakers do A/V checks?
Most speakers can do A/V checks at live events in their sleep, as it’s an exercise with which they are exceedingly familiar. That’s not the case with virtual events. Even if a speaker has done virtual sessions in the past, there’s no guarantee their next virtual event will use the same technology platform as their last. Great speakers leave nothing to chance when preparing for an event, and that approach is especially important with virtual sessions. Check everything in advance – audio/video quality, screen sharing, host-to-speaker private messaging, audience Q&A – and do it all with the same equipment and internet connection that the speaker will be using on event day.
How to open Google Hangouts if you aren’t logged in?
If you aren’t logged into a Google account, you‘ll need to click Sign in in the top-right corner of the page and then enter your email address and password to continue. Click the “Conversations” tab.
How to use Google Hangouts on Android?
Tap the “Hangouts” tab. 1 On Android, instead tap + in the bottom-right corner of the screen. 2 If this is your first time opening Hangouts, you’ll first tap GET STARTED and select each Google account you wish to use with Hangouts. 3 If prompted, enter the email address and password for the Google account you wish to use before continuing.
What is the easiest way to video conference?
Skype and Google Hangouts are definitely two of the easiest ways to video conference, and we’ll walk you through how to use either one. The exact process for hosting a video conference will be a little different depending on whether you’re on your phone or a computer, but either way we’ve got you covered!
How to make a video conference call on Skype?
Clicking it will create your conference call list. Click the “Video Call” button. It’s the video camera-shaped button at the top of the Skype window. This will prompt Skype to call everyone in the call list; once your contacts are connected, you’ll be able to proceed with your video conference.
How to chat with a contact on a phone?
Tap a contact’s name. This will open a chat with them. You can also tap the clock-shaped Recent tab and then tap + in the top-right (iPhone) or bottom-right (Android) corner of the screen to start a new chat. …
Where is the Hangouts icon on Android?
It’s the speech bubble-shaped icon at the bottom of the screen, just left of the phone icon. On Android, instead tap + in the bottom-right corner of the screen. If this is your first time opening Hangouts, you’ll first tap GET STARTED and select each Google account you wish to use with Hangouts.
Where is the video camera button on Skype?
It’s the video camera-shaped button at the top of the Skype window. This will prompt Skype to call everyone in the call list; once your contacts are connected, you’ll be able to proceed with your video conference.
What are Virtual Conference Platforms?
In the era of pandemics, when most people are working remotely, conferences are likely to happen on Webex, Google Meet, or Zoom. Conference platforms are a great source of taking an interactive session with the participant audience.
The Top 11 Best Virtual Conference Platforms in 2021
Livestorm is a tool of video communication as well as a virtual conference platform. It helps in conducting internal communication, customer training, live chats and product demos. With Livestorm, you can allow your attendees to join the online conference, using a simple link.
Virtual Event Platforms Essential Features
In the era of pandemics and technology, many virtual conference platforms have carved their ways with their acquired features. Yet, in terms of technology, everything seems to be evolving. Technology provides ways to make new updates with new features.
How to Use a Virtual Conference Platform: Different Types
Before determining how to use a virtual conference platform, you need to first know the different types of virtual conferences.
Overall, virtual events have a great role in the events and meeting industry. Enterprises quickly realise that hybrid or virtual events and meetings offer several benefits with a suitable host. Significantly, they connect more attendees with your sessions, speakers and content, provides better brand outreach, and global attendees’ reach.
How to Make Conferences (Online and In-Person) More Interactive
As mentioned, the success of all events, virtual or in-person, comes from audience engagement, where you give attendees opportunities to interact with each other and connect to your brand. After all, events are meant to spark networking, questions, and learning.
Below Is a List of Our Top 20 Interactive Virtual Conference Ideas To Ensure Your Online, In-Person, or Hybrid Event Is a Success
Your audience likely uses social media, like Facebook and LinkedIn, to engage with their friends, family, and professional network. That’s exactly why this sits at number one on our list of virtual conference ideas.
Which Interactive Conference Ideas Will You Use to Make Audience Engagement a Key Component of Your Virtual or Hybrid Event?
Now that venues are opening back up, you can implement these interactive conference ideas to transform your next event into a truly hybrid experience for your audience.