How to have online conferences


How to Host An Online Conference In 5 Easy Steps

  1. Choose An Exciting Conference Topic. To host an online conference, you first need to select your topic and find your…
  2. Find The Right Online Conference Platform. When you select your topic and find your speakers, it’s time to get the…
  3. Choose An Email Marketing Platform. When you select your online conference…

What do I need to run a virtual conference?
  1. Define your conference strategy. You need to start by clearly outlining your target audience and who you want to attend your conference. …
  2. Prepare the content. …
  3. Choose your platform. …
  4. Market your conference. …
  5. Enable your attendees to network and interact.


How do I host a successful online conference?

In this post, I offer tips for hosting a successful online conference based off of my own experience as well as experience working with a long list of clients that host virtual conferences. So, let’s get started. 1. Add strong context to your content 2. Make it easy for others to market 3. Mix in meaningful social 4. Use at least some live video 5.

How can I find a free online conference?

To find a free online conference one can visit our site and find out upcoming online conferences happening for free with certification. Also Read: Why conference alerts are important for domain aspirants?

How to make your virtual conference more interactive?

A digital Buddy System can be a boon to your virtual conference since online platforms allow less opportunities for interaction. Offer registrants the option during sign-up. Match attendees. You can use an app like Donut to randomly pair and introduce partners. Instruct participants to reach out pre-conference for a quick (or long!) video call.

What are the benefits of holding an online conference?

With online conferences, enterprises are able to connect to new markets, increase their sales and get valuable feedback on their services and products from the attendees. Moreover, the success of an online conference depends on the virtual conference platform you choose.


What is the best platform for a virtual conference?

The Best Virtual Conference PlatformsBigMarker.WorkCast.Demio.Livestorm.Whova.Airmeet.Hopin.Zoom Video Webinars.More items…•

How do you have a good virtual conference?

These tips have helped me re-engage with the virtual conference and make it a much more meaningful and fulfilling experience.Disconnect from your real life. … Change environments. … Create a conference routine. … Synchronous sessions. … On-demand sessions. … Learn and listen. … Be mobile. … Interact.More items…•

How do I make an online conference fun?

9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…

How do you host a virtual conference on Zoom?

1:306:38How to run an online event on Zoom – YouTubeYouTubeStart of suggested clipEnd of suggested clipDashboard. Click webinars. And click schedule a webinar. Now type in the title of your conference.MoreDashboard. Click webinars. And click schedule a webinar. Now type in the title of your conference. In the description. You can fill in details about your conference.

How do you engage participants in virtual conference?

Virtual conference engagement ideasOffer a free ebook or several free ebooks. … Offer slide decks and replays to attendees. … Offer online coupons – especially from sponsors and exhibitors. … Use polls before, during, and after the event. … Offer an immersive agenda. … Create a social media hype ahead and during your conference.More items…•

How can I make my conference more engaging?

Try to hold several breakout sessions throughout a presentation to increase virtual engagement activities. Get creative with your meeting engagement ideas by swapping breakout room attendees each time. This allows for more networking among your audience.

How do you make conferences fun?

10 Ways To Make Your Conferences InterestingIce Breaker Sessions. Most attendees feel awkward when they are in a room full of strangers. … Make it Interactive. … Emcee To The Rescue. … Storytelling To Grab Attention. … Breakout Sessions. … Video Montages. … World Cafe Discussions. … Props Over PowerPoint.More items…•

How do you make a successful conference?

Friday Finds: 8 Foolproof Conference Planning Tips & a Checklist for SuccessMake sure the venue aligns with the event. … Give every attendee a leg up on networking. … Build a detailed content plan with unique takeaways. … Create your conference marketing tree. … Spare yourself the most common conference planning headaches.More items…

How can a virtual conference be interactive?

Even large virtual conferences, however, can be made more interactive simply by using the audience polling features which are available in many online event platforms.

Why are virtual conferences being moved?

While some events have been canceled or postponed, others are being moved to an online, virtual setup in order to safeguard the health of attendees and presenters. Virtual conference events aren’t new (indeed, some very large ones are held each year). However, they are unfamiliar to many meeting planners, and it’s important to understand …

How to hold a virtual audience?

1. Use video if at all possible. Even when delivered by the best speakers, it can be difficult to hold a virtual audience’s attention with a slide-based presentation, alone. Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability. When your audience can see the speaker …

Can a speech be a virtual event?

A speech that works well in a live venue may not translate perfectly to a virtual one. Speakers may not at first realize it, but gestures and other visual cues that they (sometimes unknowingly) use during a live speech won’t work in the virtual event.

What is virtual conference?

In many ways a virtual conference can and should mirror what happens at a face-to-face conference. By having elements like keynote presentations, breakouts, and opportunities for networking, you’ll align with learner expectations and increase the chances that they will take a chance on a virtual event.

What is the best way to differentiate your event as a professional effort?

Providing for clear, competent learner support is one of the main ways you can differentiate your event as a professional effort. And, if you want to position it as a premium offering, you definitely need to provide good support.

What are the criticisms of virtual events?

Mix in meaningful social. One of the typical criticisms of virtual events is that you don’t manage to get the same networking and interaction that you do with face-to-face events.

Can you skip a face to face conference?

One of the big advantages of a face-to-face conference is that the attendees are essentially “captive.” Yes, they can skip out on sessions if they need to, but the fact that they are physically present greatly increases the chances that they will participate in most of the experience.

Can you work with vendors as sponsors?

Depending on your business, working with vendors as sponsors may not be a part of your current business model. A virtual conference offers a great opportunity to expand into this area.

Is virtual conference more risky?

In my experience, virtual conferences are significantly less risky and time-intensive than many of the alternatives, but that doesn’t mean they are easy and that they don’t take time. If I were to add a tip to the list above it would be “ Start well in advance !”

How to be location independent?

Just being location independent isn’t the only benefit here. Others include: 1 Cost saving on hiring venues, staff, and other resources you may need when running an event. The savings here can be huge if you have a lot of attendees. 2 Being easy to measure. You know exactly how many people attended, how many viewers watched each speech. There are also other useful metrics to help you plan for next events and measure your success.

What is virtual event?

What is a virtual event? A virtual event is very much similar to a normal one, but benefits hugely from not being restricted to a single place or location. They’re sometimes known as online events, as these gatherings take place through the use of the Internet.

Can you transfer an event to an online event?

The only limitation to virtual events is your own imagination. If you’re facing the challenge of transferring an on-site event to online, start with listing down all the things you would normally do and all the things that make this event so unique. You can then start to plan and think about how you can move all this to the online world.

What is virtual conference?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle. These ideas also work for virtual retreats. Specifically, this list includes: …

What is a schmoozing conference?

Schmoozing is one of the main draws of conferences. Guests attend these events in part to meet other industry professionals. Though much of the networking occurs in structured environments such as luncheons, cocktail hours, meet and greets, and panels, a good deal of socializing also occurs in spaces such as hallways and lobbies.

What is an online shop?

Online shops are web-based versions of vendor booths and exhibitions. These vendor areas offer sponsorship opportunities that help offset the cost of throwing a conference. You can set up an e-commerce shop via webpage or social media storefront and invite vendors to peddle products and offer demonstrations.

Is it harder to draw attention to a virtual crowd?

Drawing interest and maintaining attention can be harder with a virtual crowd than with a physically present group. By embracing the advantages of an online platform you can attract a wider audience and achieve favorable results.

Online Conferences in the time of COVID: 5 Tips for Success

As the Coronavirus spreads and public health officials increasingly recommend against large gatherings of people, it’s more important than ever to be able to hold a top-notch online conference.

4. Keep it organized and easy to navigate

Since online events can be new to some attendees, we work hard to make sure that the information is presented in an organized, clear manner.

5. Remember the little things that make a big difference

Any conference takes careful planning to be a success. While some of the typical location concerns may be non-issues in a virtual environment, there some considerations that are specific to online events. Keeping the following things in mind will help your event run more smoothly.

Make your next conference a virtual one!

In our uncertain world of travel budget cuts and possible pandemics, hosting a virtual event is a smart alternative. If done right, virtual events can provide many of the same benefits as on-site events, but with less cost and less risk. There is no conference venue to reserve, no hotel room block to worry about, and no catering menu to construct.


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