How to hold a conference online


7 Ways To Make Your Online Virtual Conference Successful

  • 1. Use video if at all possible. …
  • 3. Make sure your speakers have customized their presentations for a virtual audience. …
  • 4. Keep the session interactive. …
  • 5. Do a comprehensive A/V check – and take it seriously. …
  • 6. Plan for technical issues. …
  • 7. Provide the audience with takeaway material.
Eight strategies for hosting a virtual conference
  1. Choose a theme that makes sense. …
  2. Include live video. …
  3. Be interactive. …
  4. Run rehearsals. …
  5. Keep it simple. …
  6. Encourage networking. …
  7. Use social media as a virtual lounge. …
  8. Consider the setting.
Apr 6, 2020


How do I host a successful online conference?

In this post, I offer tips for hosting a successful online conference based off of my own experience as well as experience working with a long list of clients that host virtual conferences. So, let’s get started. 1. Add strong context to your content 2. Make it easy for others to market 3. Mix in meaningful social 4. Use at least some live video 5.

How do you attract people to a virtual conference?

Virtual conventions lack the traditional amenities of in-person events such as fancy accommodations and face-to-face contact, but you can draw crowds by taking advantage of your digital platform and offering inventive and attractive online event elements. What are some good virtual conference ideas?

Should you host a virtual conference or summit?

Deciding to host a virtual conference or summit – also referred to as an online conference – often seems like a a natural move for expertise-based businesses that already host face-to-face events or that are looking for new approaches to online education and events. As I’ve already argued, they can be a great business model.

Should virtual conference speakers use videoconferencing for their webinars?

Even when delivered by the best speakers, it can be difficult to hold a virtual audience’s attention with a slide-based presentation, alone. Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability.

What is virtual conference?

What is the best way to differentiate your event as a professional effort?

What are the criticisms of virtual events?

Why are sponsors important?

What do vendors want?

Can you skip a face to face conference?

Can you work with vendors as sponsors?

See more


How do I start a virtual conference?

How to run a successful virtual meetingCome prepared: familiarize yourself with the meeting agenda beforehand.Introduce participants to one another at the start of the meeting, if they’ve not already met.Make sure you’re in a quiet location with minimal background noise, where possible.More items…•

How do I make an interactive conference online?

9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…

How do you hold a conference on Zoom?

How to create a conferenceSign in to Zoom Events.In the top-right corner, click Create.Click Conference.Read the pop-up message, then click Got It. … Enter the required information for each section of the process to create a conference.

How do you hold a large meeting virtually?

Top tips for conducting a successful virtual meetingInvite people. Hosting a virtual meeting requires proper etiquette. … Schedule carefully. Scheduling is no easy task when you’re all spread out around the world. … Create an agenda (and stick to it) … Set some guidelines. … Make time for casual chat. … Engage everyone. … Follow-up.

How do you engage remote meeting participants?

During the remote meetingIntroduce everyone. The video camera doesn’t show every speaker throughout the meeting. … Have small talk before to start. … Remind of the meeting goal. … Give people things to do. … Be courteous to others. … Ask participants to contribute. … Be engaging.

How do I host an online event?

10 tips for hosting virtual eventsSet clear goals from the start. … Choose the right platform to host your virtual event. … Choose the right time for your event. … Promote your virtual event. … Develop a clear agenda that includes speakers and timeframes. … Include moderators at your event. … Engage your audience. … Prepare to troubleshoot.More items…•

Is Zoom free to use?

Free Video Conferencing From Zoom. Host a secure, free video conference call on any device, like your laptop, smartphone, tablet, or smart display. Zoom makes it easy to start or join a secure video call with crystal-clear HD video and audio, and powerful collaboration features like screen sharing and annotation.

How do I host a zoom meeting for the first time?

How to schedule your first meetingSign in to your Zoom web portal.Click Meetings.Click Schedule a Meeting.Choose the date and time for your meeting.(Optional) Select any other settings you would like to use.Click Save.

How do I host a live event on Zoom?

Technical team checklistSet up meeting and/or webinar settings. Work with the presentation team to clearly define and enable settings for each session — for example, if Q&A is enabled or if attendees can chat.Enable practice session. … Invite panelists. … Schedule a dry run. … Set up livestreaming. … Plan who will record the event.

What is the best platform for virtual meetings?

The Best Free Video Conferencing PlatformsZoom.Google Hangouts.Dialpad Meetings.TrueConf Online.Skype.FreeConference.Lifesize Go.Slack Video Calls.More items…

What is the best app for virtual meetings?

The Best Video Meeting Apps for TeamsZoom. Zoom is one of the most popular video conferencing solutions for businesses. … Skype for Business. Microsoft’s popular Skype service is augmented as an enterprise-ready video conferencing tool. … Slack. … BigBlueButton. … BlueJeans. … Whereby. … GoToMeeting. … Cisco WebEx.More items…

What do I need for a virtual meeting?

A: To start a virtual meeting, you need a presentable work space, a laptop or desktop computer, a reliable internet connection, virtual meeting software, meeting attendees, and a good icebreaker question to kick things off.

How do I host a large meeting?

On the Current Plans tab, scroll to Interested in other available products? and click Add to Cart next to Large Meeting. Choose the capacity of the Large Meeting add-on, monthly or annual payments, and the number of licenses you need for your account. Click Save & Continue. Review the changes.

How do you manage a large meeting?

Prepare before your meeting:Make sure all participants are muted when they join the meeting.Monitor the in-meeting chat window.Read chat questions to the presenter, or respond directly.Let presenter know if participants have any issues with sound or other meeting logistics.Unmute participants if necessary.

How do I host a virtual meet and greet?

How to host a successful virtual networking eventSet your goals. … Design your virtual networking event. … Build your guest list. … Choose the right virtual event tools. … Prepare your guests. … Introduce everyone. … Be an active host and moderator. … Send a thank you email.More items…•

Why do you host an online conference?

One of the many benefits of hosting an online conference is that it can drastically boost your email list. Then, in the future, you can use this list to help your overall email marketing strategy. You could: Send information about new content related to the conference.

What are the benefits of hosting a virtual conference?

In fact, hosting a virtual conference has all kinds of benefits, including: Improving your authority in your niche. Meeting new interesting people.

Can LearnDash be used for virtual conferences?

But as you can imagine, the same technology can be used to enhance your virtual conference. LearnDash will let you give your attendees follow-up materials after the conference. That creates even more value for attending and makes the whole experience feel more professional.

How can a virtual conference be interactive?

Even large virtual conferences, however, can be made more interactive simply by using the audience polling features which are available in many online event platforms.

Why are virtual conferences being moved?

While some events have been canceled or postponed, others are being moved to an online, virtual setup in order to safeguard the health of attendees and presenters. Virtual conference events aren’t new (indeed, some very large ones are held each year). However, they are unfamiliar to many meeting planners, and it’s important to understand …

How to hold a virtual audience?

1. Use video if at all possible. Even when delivered by the best speakers, it can be difficult to hold a virtual audience’s attention with a slide-based presentation, alone. Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability. When your audience can see the speaker …

Can a speech be a virtual event?

A speech that works well in a live venue may not translate perfectly to a virtual one. Speakers may not at first realize it, but gestures and other visual cues that they (sometimes unknowingly) use during a live speech won’t work in the virtual event.

Why are online conferences important?

Online conferences are an excellent way for newer companies to increase their brand recognition while also generating revenue by selling products during the online conference or charging a registration fee.

What happens after a virtual conference?

After the virtual conference ends, many webinar tools will automatically send out an event recording and transcript to attendees and registrants. Consider if you’d like that recording to be accessible forever, or only for a set period of time.

Why are agendas important for conferences?

Agendas are helpful in learning how to host a virtual content since they provide an outline of how you’ll transition from one subject or speaker to another.

Is webinar jam good?

WebinarJam is a good choice for virtual conferences that include live offers and those that rely heavily on attendee engagement and participation. Note, however, that it only offers live webinars, not automated ones. WebinarJam offers three paid plans ranging in price from $499/year to $999/year.

Can you host a virtual conference in 2020?

It also left many companies wondering how to host a virtual conference, as they needed to quickly make the transition from in-person events to online ones. Many companies, especially those unsure of how to host a successful virtual conference in 2020, opted to completely cancel these events instead. But now that remote work and online-only events …

Can you host an in person event without setting up the stage?

You wouldn’t host an in-person event without setting up the stage to reflect your brand — so make sure you pay an equal amount of attention to setting up your virtual background.

Can you host a webinar in 2020?

While there are some free webinar platforms available, they don’t have the features required to host a large-scale virtual conference in 2020. It’s best to go with a paid virtual event platform that has all the features you need.

What is virtual conference?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle. These ideas also work for virtual retreats. Specifically, this list includes: …

What is a schmoozing conference?

Schmoozing is one of the main draws of conferences. Guests attend these events in part to meet other industry professionals. Though much of the networking occurs in structured environments such as luncheons, cocktail hours, meet and greets, and panels, a good deal of socializing also occurs in spaces such as hallways and lobbies.

What is hype in social media?

Social media hype. Social media is one of the most useful digital marking tools, and one of the best ideas for marketing virtual conferences. You can build hype for your event by running special campaigns on your social platforms.

Is it harder to draw attention to a virtual crowd?

Drawing interest and maintaining attention can be harder with a virtual crowd than with a physically present group. By embracing the advantages of an online platform you can attract a wider audience and achieve favorable results.

How many people can you have in a Zoom meeting?

The free version is quite robust, supporting Windows, Mac, iOS, and Android. You can hold unlimited meetings with as many as 50 participants, but only up to 40 minutes at a stretch. One-to-one meetings have no time limitations.

How long does it take to create a meeting on the fly?

If you decide to stick with the free version after 14 days, you’ll have to create your meetings on the fly as the option to schedule a meeting is available only in the pro edition. You invite other people to join by emailing them the link to your meeting site. You can then allow each valid participant to join.

How to use Zoom for free?

To use Zoom, click on the Sign Up Free button on the pricing page and set up your account. You can then start a meeting right off the bat or check out your account information to see if you want to change anything. You can also sign up for a live training webinar to learn how to use Zoom. To get started, log in at the Zoom home page …

How to get started with Zoom?

To get started, log in at the Zoom home page and click on one of three options: Schedule a Meeting, Join a Meeting, or Host a Meeting. You’ll then be prompted to download and install the Zoom Launcher file when it’s time for your meeting. You’ll find a host of options for your meeting.

Does One to One have time limits?

One-to-one meetings have no time limitations. The freebie offers web conferencing with screen sharing, private and group chat, instant or scheduled meetings, and meeting via a personal room or meeting ID number.

Is virtual meeting worth it?

You’ll find an array of virtual meeting programs out there, but with features that cost money. And if you need to only meet occasionally, the price tag may not be worth it. Instead, you can use free virtual meeting programs, or virtual meeting programs that offer a free option. They lack certain bells and whistles compared with their paid …

Can you use video conferencing on a conference call?

You can opt to use video conferencing or just screen sharing, choose computer audio or a conference call, require a meeting password, and decide if you want to record the meeting. You can invite others to join your meeting via regular email, Gmail, or Yahoo Mail.

What is virtual conference?

In many ways a virtual conference can and should mirror what happens at a face-to-face conference. By having elements like keynote presentations, breakouts, and opportunities for networking, you’ll align with learner expectations and increase the chances that they will take a chance on a virtual event.

What is the best way to differentiate your event as a professional effort?

Providing for clear, competent learner support is one of the main ways you can differentiate your event as a professional effort. And, if you want to position it as a premium offering, you definitely need to provide good support.

What are the criticisms of virtual events?

Mix in meaningful social. One of the typical criticisms of virtual events is that you don’t manage to get the same networking and interaction that you do with face-to-face events.

Why are sponsors important?

Finally, a sponsor’s brand can be valuable in helping to bolster your own brand and the credibility of the event which , again, helps to attract attendees.

What do vendors want?

What most vendors want is a well qualified audience – that is a group of people who clearly possess the characteristics of the vendor’s target customers. If you can offer the chance to get in front of such a group, then you can greatly increase the efficiency of the vendor’s sales process – and that is valuable.

Can you skip a face to face conference?

One of the big advantages of a face-to-face conference is that the attendees are essentially “captive.” Yes, they can skip out on sessions if they need to, but the fact that they are physically present greatly increases the chances that they will participate in most of the experience.

Can you work with vendors as sponsors?

Depending on your business, working with vendors as sponsors may not be a part of your current business model. A virtual conference offers a great opportunity to expand into this area.


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