How to hold a good conference call


4 tactics for effective conference calls

  1. Control the environment to minimize distractions. Find a quiet space to minimize background sounds and distractions.
  2. Ensure easy meeting access to maximize attendance. The easiest way to maximize participation is to use a conference…
  3. Stay on task to keep meetings productive. Be punctual. It’s important for the meeting…

12 Tips on How to Conference Call Like a Boss
  1. Pick someone to head up the call. …
  2. Create an agenda. …
  3. Make sure everyone can get on the call. …
  4. Select a quiet background. …
  5. Log on early. …
  6. Start the meeting on time. …
  7. Introduce everyone. …
  8. Pay attention.
Feb 15, 2017


How to set up a conference call?

To make a conference call on iPhone, follow these five simple steps:

  • Dial the number of the first person you want to call
  • When the call connects, press the add call plus button
  • Then dial the number of the second person and wait for the call to connect
  • Tap the merge calls button and the call will become a conference call
  • To add more people, repeat steps 2-4.

How to make a conference call from your iPhone?

  • You can place a conference call on your iPhone with up to five total participants.
  • To start a conference call, use the add call button to dial a new participant and tap merge calls.
  • You can drop individual participants by tapping the blue ‘i’ at the top of the screen.
  • Visit Insider’s Tech Reference library for more stories.

How to make conference call using landline?

To create a conference call:

  • Make a call.
  • Press “Add Call,” and select the second recipient. The first recipient will be placed on hold while you connect.
  • Press “Merge Calls” to connect both lines together.
  • Repeat steps two and three to add more participants.

What is the best conference calling service?

Whether you’re a huge corporation or a small start-up, effectively communicating with your employees is perhaps one of the most important aspects of running a business. We think the best conference call services on the market today are GoToMeeting, Zoom and RingCentral Glip.


How to keep attendees engaged during a conference call?

Keep this from happening in your conference calls by doing them via video and using graphics to enhance your most important ideas and topics. This keeps attendees engaged and interested in the meeting itself.

Why do you need a handout before a conference call?

Providing a ‘Best Practices’ handout before the conference call helps ensure that everyone is on the same page and knows what to do. This minimizes distractions and disruptions during the call itself.

Why do people mute themselves when they aren’t speaking?

When people are working from home—or any other location for that matter —sometimes background noise can get in the way. To keep this type of disruption to a minimum, ask people to mute themselves when they aren’t speaking. This helps everyone better hear the person who is.

Why do companies use conference calls?

Some companies have been relying on conference calls for years, using audio and video technology to meet with business partners, staff, and clients when it isn’t feasible to be face to face.

Can you ask questions on a conference call?

Sometimes people develop questions throughout the meeting, yet they don’t want to disrupt the speaker to ask. Choosing a conference call platform that has a chat option allows attendees to post their questions in the online meeting room for the speaker to handle at a later time.

How to conduct a successful conference call?

Conducting a successful conference call where in a person holding the main call starts the call and keep adding other participants to it and discuss certain agenda for such conference call. And to hold such conference in a successful manner, a person needs to follow certain steps and they are as follows. 1.

How to make a conference call effective?

To make a conference call very effective and precise a person needs to highlight certain points of the meeting.

What does it mean to introduce yourself in a conference call?

While conducting the meeting of any form, a person starts with the introduction of oneself. And even in a conference call a person holding the phone or a person going to start the call needs to introduce oneself to the other participants.

Why is a conference call agenda important?

Agenda of the conference call: Every conference call is held in a professional and important way to reach all the participants of the call. A proper agenda for such conference is a very vital because a conference call can be held only with the valid reason. It is a very convenient way of attending the meeting.

What happens if you lose participants on a conference call?

Once a person hosting the conference call start losing the participants then all the efforts he/she have put in to collect all the details would be turned as a waste.

Why does a conference call feel so destructive?

Sometimes it happens that the person holding or hosting the conference call starts feeling little destructive because of the outside force. To avoid such distracting elements a person needs to understand that the conference call is virtually a meeting held over the phone, but physically a person hosting the call needs to imagine all the participants sitting in front of him / her right across the table. This kind of imagination can help him/her to be focused regarding the conference call.

What is the main element of a conference call?

A person hosting the call needs to be very accurate with certain points. The main element would be how to start and end the conference call. Every single conference call should take responsibility of the holding of all the participants together.

Be on Time and Organized for Starters

Just like any meeting held in person, punctuality is an expectation. Showing up on time or even just a little bit ahead of the scheduled start is considerate in many ways.

Be Prepared

Are you presenting during this conference call? Hosting? Co-hosting? What is the purpose of this sync?

Stick to the Agenda

Sometimes conference calls can lead to lengthy conversations, especially if you’re discussing high-level content, expressing opinions, brainstorming creative objectives, or presenting groundbreaking ideas.

Record the Conference Call

Next meeting, try hitting record to save now and watch later, and you’ll see just how valuable this feature is.

Why is it important to have a conference call?

Conference calls can be just as important and productive as in-person meetings, with the goal of helping teams meet their work responsibilities or collaborate on projects. From international business to remote team members, learning proper phone habits for conference calls is essential for any industry or field. In this article, we explore 28 tips for conference call etiquette to help make your next phone meeting a successful one.

How to introduce yourself on a conference call?

Establish the leader of the conference call and any guest speakers by introducing yourself and others who will be talking. Also consider introducing those on the line listening, particularly if it is important for the speaker to know who will share insight later in the call. Say a brief hello once you’re introduced so others on the line can hear what your voice sounds like. Should someone talk without identifying themselves, let them finish their thought before politely asking them to say their name.

What is the best way to keep static, breathing or background noise to a minimum when you’re not addressing?

Using the mute button is the best way to keep static, breathing or background noise to a minimum when you’re not addressing the call. Remind others to use their mute button if noise becomes distracting.

What to say on a team meeting?

Give a synopsis of what the team accomplished on the call and mention any items that need follow-up and who’s doing them. This can unite and motivate the team while making sure everyone clearly understands any directives. For example, ” Thank you everyone. Jill will send meeting minutes this afternoon and Tobias will pull sales statistics for end of quarter earnings by Friday. ”

How to foster collaboration on a conference call?

Foster collaboration on the conference call by calling on colleagues to share insights. This can help generate more ideas from the team or support coworkers who might be less confident to speak up on their own.

What to check before using a phone?

Check all of your connections ahead of time, including any device battery levels, headsets, video elements or other technology, particularly if you’re using new equipment or an unfamiliar phone system. This gives you time to fix any issues you might encounter.

What to say when leading a call?

Whether you are leading the call or taking part, acknowledge potential disruptions if you’re not in an ideal location. A simple explanation shows respect to the host or guests and can be as concise as “I apologize for the noise, I’m standing outside.”

How to work properly on a conference call?

To work properly, however, everyone needs to practice the same conference call etiquette. Here’s how. 1. Arrive on Time. You may think punctuality isn’t important for a virtual meeting, especially if you’re only one of hundreds or thousands of participants.

When is a conference call necessary?

When an idea is too complex to explain without a thorough conversation or visual presentation, conference calls are a necessity. For 87 percent of businesses, they are the preferred way to communicate with a mobile workforce.

How to treat coworkers during a conference call?

Treat Your Coworkers With Respect. Participants often forget to act with basic manners during a conference call. That means announcing yourself when you join a meeting, thanking the presenter once it’s done, and saying goodbye to your coworkers before you leave. Not all conference calls are the same, however.

What are some distractions that can interrupt a conference call?

Nothing sidetracks a meeting faster than distracting background noises. Ambient conversations, traffic, and even the sound of someone eating or breathing can interrupt a conference call.

Why is video conferencing important?

Video conferencing can help if multiple people need to share physical objects. If your team has new design materials and mockups to review, for example, video may be the best way to do it. Video can also have major drawbacks. Any eye roll, giggle, or other disruptive behavior could be projected on a big screen.

What to do if your meeting includes special rules?

If your meeting includes special rules, explain them in detail in the invitation.

What to do if you’re not sure how to behave?

If you’re not sure how to behave, just imagine what you would do in person.

How to start a meeting off poorly?

Nothing starts a meeting off poorly like showing up late. Make it a point to be punctual. Sign on early and start the meeting on-time. If you have stragglers signing on after the call, make it a point to redefine the expectation.

Is it easy to do a conference call?

Executing a productive conference call isn’t as easy as some may think. When people aren’t physically present in a meeting, it’s more tempting for them to get distracted or try to multi-task.

How to talk to someone on a conference call?

Stand Up. When it’s your turn to speak, try standing up . Standing up lets air and energy flow through your body; you’ll sound and feel more authoritative. And if you ever again find yourself on a conference call in a room with other people, move as close as possible to the speaker phone when it’s your turn to talk.

What does it mean to stand near a speakerphone?

Standing near the speakerphone means you don’t have to shout to be heard. Instead, you can concentrate on speaking clearly and slowly, with good articulation. 5. Bring On The Drama. Speaking more dramatically (with emphasis, pauses, real energy in your voice) also makes you easier to hear.

Can you close your eyes when you are hearing someone?

Close Your Eyes. Yes, I know this looks a little weird, but if you’re having trouble hearing people at the other end of a speaker phone, close you eyes (or at least look into the middle distance without focusing). We all have a powerful visual sense.

How to ensure a successful audio conference call?

One of the best ways you can ensure your audio conference or conference call is a success is to provide an upfront contract, of sorts, to the attendees. This, along with a sharp meeting objective and well- thought out agenda, is an essential step in meeting prep. An Upfront contract establishes the ground rules for communication. It acknowledges communication barriers and provides agreed upon techniques for overcoming such barriers.

How to talk to multiple people?

With multiple participants, people often tend to talk at once, making the conversation extremely difficult to decipher. Try to speak one at a time so that we can pick up the conversation in its entirety and better identify the individuals.

Do you have to include ground rules in all your upfront contracts?

Include these ground rules in all your upfront contracts (along with your meeting agenda and objective) for audio conferences and you will notice an improved conference call experience.


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