How to hold a video conference


To hold a successful video conference, you will need a camera, microphone, speaker, or a headset and, an internet connection that can support two-way video communication. Some devices may combine equipment, such as a headset with a built-in microphone or a conferencing-specific camera with a microphone and speakers.

If you’re holding a video conference call and want to create a professional atmosphere, here are some top tips to keep in mind.
  1. Advantages of Video vs. …
  2. Join Early. …
  3. Check Your Surroundings. …
  4. Dress Appropriately. …
  5. Keep Your Audience in the Know. …
  6. Avoid Background Noise. …
  7. Conduct a Practice Call First. …
  8. Check the Lighting.
Mar 30, 2020


How do I make a video conference call on my Device?

Tap the video call button. This is the video camera-shaped button in the top-right side of the screen. Doing this will initiate your video conference call with all selected contacts.

How do I set up a meeting on workplace?

You’ll find a host of options for your meeting. You can opt to use video conferencing or just screen sharing, choose computer audio or a conference call, require a meeting password, and decide if you want to record the meeting. You can invite others to join your meeting via regular email, Gmail, or Yahoo Mail.

Is there a free version of web conferencing?

The freebie offers web conferencing with screen sharing, private and group chat, instant or scheduled meetings, and meeting via a personal room or meeting ID number. Video conferencing is also part of the package, with high-definition video and voice, telephone call-in, and a view of the active speaker.

How do I talk to the participants of a meeting?

You can talk to your meeting participants using either a phone conference call or internet calling through The internet-calling feature requires that each attendee either install the desktop application or join the meeting using Firefox or Chrome. A small toolbar at the top provides basic commands.


How do you hold a video conference meeting?

Holding a meeting: the basicsStarting on time and ending on time.Reviewing the attendee list to ensure everyone who needs to be there is in attendance.Sending out an agenda beforehand so everyone is clear of the action points.Ending with the next steps or a clear plan of action.More items…

What is needed for a video conference?

Microphones and cameras: built-in microphones and webcams, USB microphones and webcams. Speakers: built-in computer speaker, external speaker, VoIP (voice over IP) conferencing phone. Internet Connection: WiFi, ethernet. Video Conferencing Software: video conferencing tools and apps.

What is the easiest way to video conference?

The Best Free Video Conferencing PlatformsZoom.Google Hangouts.Dialpad Meetings.TrueConf Online.Skype.FreeConference.Lifesize Go.Slack Video Calls.More items…

How do you prepare for a video conference meeting?

Here are some tips to help you look and act more professional as you prepare for your close up.Light the way. … Choose a neutral background. … Dress your best. … Eliminate distractions. … Keep your notes nearby. … Maintain good eye contact. … Get the best audio visual.

What are the 5 requirements for using video conferencing?

What are the basic requirements for video conferencing?High-resolution webcam. … Fast computer processing. … Sufficient network bandwidth. … Video conferencing system. … Video display screen. … Microphone. … Video conferencing software. … Mobile video conferencing app.

What equipment do you need for a virtual meeting?

For best virtual meeting experience, you will need access to the following: Windows or Mac computer (laptop or desktop) High speed Internet (1.5Mbps up/down and a wired connection is recommended) USB headset with microphone.

Which app is best for video conference call?

The Best Video Meeting Apps for TeamsZoom. Zoom is one of the most popular video conferencing solutions for businesses. … Skype for Business. Microsoft’s popular Skype service is augmented as an enterprise-ready video conferencing tool. … Slack. … BigBlueButton. … BlueJeans. … Whereby. … GoToMeeting. … Cisco WebEx.More items…

Is Zoom the best video conference?

Zoom also has the best video resolution of any video conferencing platform, though there are limitations. You get high-definition resolution with the free version and up to 1080p with paid accounts. The quality of the meeting is also related to the quality of your internet connection.

Why Zoom is the best video conference?

Zoom is much higher quality than Hangouts by a long shot.” It’s easy to see why this stuff — better call quality, the ability to record meetings, and being able to share high-quality video over that call — help to set Zoom apart from the competition.

What are the do’s and don’ts of video conferencing?

Don’t Forget to Turn off Your Audio and VideoDo look as clean and polished as possible.Do pay attention to your body language when video conferencing.Don’t choose a set up that’s noisy, has a busy background, or is in a high traffic area.Do be respectful of people’s time.Don’t check your phone.More items…

How can I look better in video meetings?

8:5411:52How To Look Good on Video Calls | Zoom FaceTime Skype – YouTubeYouTubeStart of suggested clipEnd of suggested clipSo you want to keep your background neat and tidy. It can be like you saw before a full wide-angleMoreSo you want to keep your background neat and tidy. It can be like you saw before a full wide-angle of a room but everything behind you should be tidy. If it’s a tighter shot like this where you’re in

What is the best background for a video call?

When it comes to selecting the best background color for video conferencing, flashy patterns and stark colors should be avoided. Bright colors like yellow, orange, or red can be unflattering and distracting. Neutral tones, like navy blue, light gray, and soft white, appear best on video and are easy on the eyes.

Which device do you need to install on your computer in order to have a video conference with your friends?

in a computer, we need a web cam. and an application where u do conference like skype, zoom, webex, and many more…. skype the s best app for video calling. we can share the screen and we can do group call.

How does a video conference work?

Video conferencing is a type of online meeting where two or more people engage in a live audio-visual call. With a strong internet connection, the participants can see, hear, and talk to each other in real time, no matter where in the world they are.

What type of equipment is usually required to hold an audio conference?

As for audio conferencing equipment,microphones like handheld ones or gooseneck ones,loudspeakers,amplifiers or sound mixing consoles are needed. Of course,you also need some wires and cables to connect all these audio visual video conferencing equipment together.

How do you set up a video call?

How To Use Android’s Built-in Video CallingOpen the Phone app.Select the contact you wish to call.Tap the video icon underneath the contact’s name to begin a video call.Wait for your contact to answer. If your contact’s phone doesn’t support video chat, you’ll automatically be switched to an audio call.

Why do people use video conference?

A video conference call allows participants to view each others’ body language, appearance, and surroundings, thereby boosting your chance of making a great impression on the people who are going to matter a lot to your brand.

Why are video conferences important?

Video conference calls are no longer a futuristic novelty—they are a reality for many businesses around the world today. Video calls enable entrepreneurs and other professionals to easily work from home, meet with distant coworkers, clients, and managers face-to-face, and quickly connect with field offices from anywhere in the world. And, studies have shown that more than 60% of executives agree that video conference calls create stronger relationships between participants and lead to better communication compared to audio conference calls.

What to avoid during a video conference call?

Something you’ll want to avoid during your video conference call are long, awkward silences. Although pauses are necessary for effective communication and help listeners connect to what is being said, any excess dead air can have the opposite effect. If necessary, keep your audience in the know if you’re having technical difficulties or waiting on other participants to join the call. If you’re waiting for the last participant, you can avoid awkward silences by making small talk, sharing an amusing work-related anecdote, and learning more about the educational credentials of the participants who are already there, just as you would in a regular business meeting.

Why do we need pauses?

Although pauses are necessary for effective communication and help listeners connect to what is being said, any excess dead air can have the opposite effect. If necessary, keep your audience in the know if you’re having technical difficulties or waiting on other participants to join the call.

How long does it take to create a meeting on the fly?

If you decide to stick with the free version after 14 days, you’ll have to create your meetings on the fly as the option to schedule a meeting is available only in the pro edition. You invite other people to join by emailing them the link to your meeting site. You can then allow each valid participant to join.

How many people can you have in a Zoom meeting?

The free version is quite robust, supporting Windows, Mac, iOS, and Android. You can hold unlimited meetings with as many as 50 participants, but only up to 40 minutes at a stretch. One-to-one meetings have no time limitations.

How to get started with Zoom?

To get started, log in at the Zoom home page and click on one of three options: Schedule a Meeting, Join a Meeting, or Host a Meeting. You’ll then be prompted to download and install the Zoom Launcher file when it’s time for your meeting. You’ll find a host of options for your meeting.

Is virtual meeting worth it?

You’ll find an array of virtual meeting programs out there, but with features that cost money. And if you need to only meet occasionally, the price tag may not be worth it. Instead, you can use free virtual meeting programs, or virtual meeting programs that offer a free option. They lack certain bells and whistles compared with their paid …

Can you use video conferencing on a conference call?

You can opt to use video conferencing or just screen sharing, choose computer audio or a conference call, require a meeting password, and decide if you want to record the meeting. You can invite others to join your meeting via regular email, Gmail, or Yahoo Mail.

What is the key to a successful virtual meeting?

Whether you’re meeting with prospective clients, conducting a company-wide virtual town hall or simply seeking alignment among remote teams, the key to a successful virtual meeting is remembering it’s exactly that — a meeting . It calls for purposeful planning and preparation, guidelines around respect and politeness, and a clear agenda to ensure everything runs smoothly. If you take these five tips into consideration, there’s every chance you’ll have a fruitful meeting that can readily be repeated.

What should be the prep work for a virtual meeting?

Part of the prep work for your meeting should involve setting an intention for that time, specifically what information will be communicated. A presentation that worked well in front of a live audience may not receive the same results when delivered via video conference. For this reason, it’s best to focus your virtual meeting on one or two central issues — any more than that, and it’s possible participants could zone out or grow restless.

How to schedule an in person meeting?

1. Send out meeting materials ahead of time. When you schedule an in-person meeting, you may approach things a bit more casually, since you’re able to connect with your co-workers in the hallway or the breakroom and catch them up on anything they missed.

How to make a one time meeting on Lifesize?

Create a one-time or permanent meeting. With the Lifesize app open, click on the Meetings tab and choose either a one-time or permanent meeting. A one-time meeting is a single-use, private sync space hidden from your Lifesize directory, making it a great choice for conference calls or meetings where security is a priority.

Is it cost effective to have a virtual meeting?

Coordinating a virtual meeting isn’t only cost effective and easy, it can also boost your team’s productivity whether you’re working from home, the office or from a remote location at the far ends of the earth. To ensure you’re getting the most out of these meetings, we look at virtual meetings in the age of COVID-19 and provide helpful tips …

Can you host a virtual meeting without a hitch?

Now that you have a virtual meeting definition, you may be curious how to hold one and the meeting software you will need. Fortunately, Lifesize makes it easy to host a virtual meeting without a hitch. The following is a step-by-step guide to help you carry out a virtual meeting that is both organized and effective.

Should non-presenters mute themselves?

To reduce interruptions, it’s recommended all non-presenters mute themselves for the duration of the meeting. You can include this point in the meeting materials you share, and then mention it at the start of your call in case anyone forgot to implement it on their devices.


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