How to hold video conference


To hold a successful video conference, you will need a camera, microphone, speaker, or a headset and, an internet connection that can support two-way video communication. Some devices may combine equipment, such as a headset with a built-in microphone or a conferencing-specific camera with a microphone and speakers.

If you’re holding a video conference call and want to create a professional atmosphere, here are some top tips to keep in mind.
  1. Advantages of Video vs. …
  2. Join Early. …
  3. Check Your Surroundings. …
  4. Dress Appropriately. …
  5. Keep Your Audience in the Know. …
  6. Avoid Background Noise. …
  7. Conduct a Practice Call First. …
  8. Check the Lighting.
Mar 30, 2020


How do I make a video conference call on my Device?

Tap the video call button. This is the video camera-shaped button in the top-right side of the screen. Doing this will initiate your video conference call with all selected contacts.

Can we conduct AGM through video conferencing in 2020?

In view of the continuing restrictions on the movement of persons at several places in the country, MCA vide circular no. 20/2020, dated 5th May, 2020 has allowed certain classes of companies to conduct their Annual General Meeting (AGM) through video conferencing (VC) or other audio-visual means (OAVM), during the calendar year 2020.

How do I set up a meeting on workplace?

You’ll find a host of options for your meeting. You can opt to use video conferencing or just screen sharing, choose computer audio or a conference call, require a meeting password, and decide if you want to record the meeting. You can invite others to join your meeting via regular email, Gmail, or Yahoo Mail.

How much does it cost to host a virtual meeting?

Both let you set up and host a virtual meeting, invite a certain number of participants, and share your screen so others can see it. 1. This virtual meeting software is available in three versions – free, pro for $18 a month, and business for $25 a month.


How do you hold a video conference meeting?

Holding a meeting: the basicsStarting on time and ending on time.Reviewing the attendee list to ensure everyone who needs to be there is in attendance.Sending out an agenda beforehand so everyone is clear of the action points.Ending with the next steps or a clear plan of action.More items…

What is the easiest way to video conference?

The Best Free Video Conferencing PlatformsZoom.Google Hangouts.Dialpad Meetings.TrueConf Online.Skype.FreeConference.Lifesize Go.Slack Video Calls.More items…

What is needed for a video conference?

Microphones and cameras: built-in microphones and webcams, USB microphones and webcams. Speakers: built-in computer speaker, external speaker, VoIP (voice over IP) conferencing phone. Internet Connection: WiFi, ethernet. Video Conferencing Software: video conferencing tools and apps.

How do you hold a conference call?

How to start a conference callDial the first person and wait for the call to connect.Tap add call .Dial the second person, and wait for the call to connect.Tap merge calls .The two calls merge into a conference call. To add additional people, repeat steps 2-4.

Which app is best for video conference call?

The Best Video Meeting Apps for TeamsZoom. Zoom is one of the most popular video conferencing solutions for businesses. … Skype for Business. Microsoft’s popular Skype service is augmented as an enterprise-ready video conferencing tool. … Slack. … BigBlueButton. … BlueJeans. … Whereby. … GoToMeeting. … Cisco WebEx.More items…

Which is good Zoom or Google Meet?

Zoom meeting capacity scales up to 1,000 participants, while Google Meet tops out at 250. Both providers impose relatively tight time limits on group meetings for their free plans. Zoom offers free users up to 40 minutes, while Google Meet’s free plan allows up to one hour for group meetings.

What are the 5 requirements for using video conferencing?

What are the basic requirements for video conferencing?High-resolution webcam. … Fast computer processing. … Sufficient network bandwidth. … Video conferencing system. … Video display screen. … Microphone. … Video conferencing software. … Mobile video conferencing app.

What equipment do you need for a virtual meeting?

For best virtual meeting experience, you will need access to the following: Windows or Mac computer (laptop or desktop) High speed Internet (1.5Mbps up/down and a wired connection is recommended) USB headset with microphone.

How do you set up a video meeting?

Start a meeting in the Meet appOpen the Meet app .Tap New meeting.Select an option: Get a meeting link to share: This generates a meeting link you can share to meet now or later. To invite others, tap Share invite. To join the meeting, copy the code into the “Join with a code” field.

How do I host a virtual meeting?

Top tips for conducting a successful virtual meetingInvite people. Hosting a virtual meeting requires proper etiquette. … Schedule carefully. Scheduling is no easy task when you’re all spread out around the world. … Create an agenda (and stick to it) … Set some guidelines. … Make time for casual chat. … Engage everyone. … Follow-up.

How do you add 4 people to a call?

After asking the first person to hold, tap the Add Call (+) icon on the screen. Enter the second person’s number on the number field or select him/her from your contacts list by tapping “Contacts” and tapping his/her name there.

How do I host a free conference call?

Start Conferencing TodayGet a Free Account. Create a account using your email and password. … Host a Conference Call. The host connects to the conference call using the dial-in number, followed by the access code and host PIN. … Participate in a Conference Call. … Add Video Conferencing and Screen Sharing.

What is the best set up for video conferencing?

Hardware for the Best Video Conferencing SetupInvest in the Right Monitor. … Acquire a Good Microphone. … Buy Speakers or a Headset. … External or Built-In Webcam. … Consider a Large-Format Display. … Video Conferencing Solutions. … Digital Whiteboarding Software.

How do I do video conferencing on my laptop?

To make a video call, from the Contacts screen find the person in your Contacts list, or type their name in the search box. When you find the contact, tap their name, tap the Video icon, and then tap Start Video to start a video call.

How do I video conference on my laptop?

0:041:26How to Make a Video Call on My Laptop : Computer Know-HowYouTubeStart of suggested clipEnd of suggested clipThe next thing you want to do is download and install a program called Skype Skype is what microsoftMoreThe next thing you want to do is download and install a program called Skype Skype is what microsoft recommends that you use to make video calls. It’s available free to download from Skype comm.

How do I make a video conference?

How to set up your video conferencing system in 3 simple stepsConnect the video system to your room display(s)Pair the video system to your Lifesize account.Make your first 4K video conference call, share your screen in 4K and enjoy the benefit of face-to-face communication.

Why do people use video conference?

A video conference call allows participants to view each others’ body language, appearance, and surroundings, thereby boosting your chance of making a great impression on the people who are going to matter a lot to your brand.

Why are video conferences important?

Video conference calls are no longer a futuristic novelty—they are a reality for many businesses around the world today. Video calls enable entrepreneurs and other professionals to easily work from home, meet with distant coworkers, clients, and managers face-to-face, and quickly connect with field offices from anywhere in the world. And, studies have shown that more than 60% of executives agree that video conference calls create stronger relationships between participants and lead to better communication compared to audio conference calls.

What to avoid during a video conference call?

Something you’ll want to avoid during your video conference call are long, awkward silences. Although pauses are necessary for effective communication and help listeners connect to what is being said, any excess dead air can have the opposite effect. If necessary, keep your audience in the know if you’re having technical difficulties or waiting on other participants to join the call. If you’re waiting for the last participant, you can avoid awkward silences by making small talk, sharing an amusing work-related anecdote, and learning more about the educational credentials of the participants who are already there, just as you would in a regular business meeting.

Why do we need pauses?

Although pauses are necessary for effective communication and help listeners connect to what is being said, any excess dead air can have the opposite effect. If necessary, keep your audience in the know if you’re having technical difficulties or waiting on other participants to join the call.

How long does it take to create a meeting on the fly?

If you decide to stick with the free version after 14 days, you’ll have to create your meetings on the fly as the option to schedule a meeting is available only in the pro edition. You invite other people to join by emailing them the link to your meeting site. You can then allow each valid participant to join.

How many people can you have in a Zoom meeting?

The free version is quite robust, supporting Windows, Mac, iOS, and Android. You can hold unlimited meetings with as many as 50 participants, but only up to 40 minutes at a stretch. One-to-one meetings have no time limitations.

How to get started with Zoom?

To get started, log in at the Zoom home page and click on one of three options: Schedule a Meeting, Join a Meeting, or Host a Meeting. You’ll then be prompted to download and install the Zoom Launcher file when it’s time for your meeting. You’ll find a host of options for your meeting.

Is virtual meeting worth it?

You’ll find an array of virtual meeting programs out there, but with features that cost money. And if you need to only meet occasionally, the price tag may not be worth it. Instead, you can use free virtual meeting programs, or virtual meeting programs that offer a free option. They lack certain bells and whistles compared with their paid …

Can you use video conferencing on a conference call?

You can opt to use video conferencing or just screen sharing, choose computer audio or a conference call, require a meeting password, and decide if you want to record the meeting. You can invite others to join your meeting via regular email, Gmail, or Yahoo Mail.

What is the key to a successful virtual meeting?

Whether you’re meeting with prospective clients, conducting a company-wide virtual town hall or simply seeking alignment among remote teams, the key to a successful virtual meeting is remembering it’s exactly that — a meeting . It calls for purposeful planning and preparation, guidelines around respect and politeness, and a clear agenda to ensure everything runs smoothly. If you take these five tips into consideration, there’s every chance you’ll have a fruitful meeting that can readily be repeated.

What should be the prep work for a virtual meeting?

Part of the prep work for your meeting should involve setting an intention for that time, specifically what information will be communicated. A presentation that worked well in front of a live audience may not receive the same results when delivered via video conference. For this reason, it’s best to focus your virtual meeting on one or two central issues — any more than that, and it’s possible participants could zone out or grow restless.

How to schedule an in person meeting?

1. Send out meeting materials ahead of time. When you schedule an in-person meeting, you may approach things a bit more casually, since you’re able to connect with your co-workers in the hallway or the breakroom and catch them up on anything they missed.

How to make a one time meeting on Lifesize?

Create a one-time or permanent meeting. With the Lifesize app open, click on the Meetings tab and choose either a one-time or permanent meeting. A one-time meeting is a single-use, private sync space hidden from your Lifesize directory, making it a great choice for conference calls or meetings where security is a priority.

Is it cost effective to have a virtual meeting?

Coordinating a virtual meeting isn’t only cost effective and easy, it can also boost your team’s productivity whether you’re working from home, the office or from a remote location at the far ends of the earth. To ensure you’re getting the most out of these meetings, we look at virtual meetings in the age of COVID-19 and provide helpful tips …

Can you host a virtual meeting without a hitch?

Now that you have a virtual meeting definition, you may be curious how to hold one and the meeting software you will need. Fortunately, Lifesize makes it easy to host a virtual meeting without a hitch. The following is a step-by-step guide to help you carry out a virtual meeting that is both organized and effective.

Should non-presenters mute themselves?

To reduce interruptions, it’s recommended all non-presenters mute themselves for the duration of the meeting. You can include this point in the meeting materials you share, and then mention it at the start of your call in case anyone forgot to implement it on their devices.


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