How to host a conference call on webex

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Click the “meeting center” tab located in the top navigation menu on the dashboard page. Select the “schedule a meeting” option, located in the “host meetings” section of the left-side navigation bar, to open the “schedule a WebEX meeting” page. Enter conference call details, including the topic, date, time and duration of the call.

Schedule a meeting from your Webex site. From the left navigation bar of your Cisco Webex site, select Meetings, then click Schedule . Select Webex Personal Conference for the Meeting type. Fill in the rest of the information needed for your meeting, and click Schedule .Aug 10, 2021

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Answer

How to set up a WebEx conference call?

How does a conference call work?

  1. The organizer sets up the conference bridge A conference bridge is basically a server that can answer, merge, and manage multiple calls as needed. …
  2. The organizer calls the participants In this example, the organizer will use their IP phone to add different numbers to the main conference call. …
  3. The conference call begins

How do I set up a WebEx personal conference number?

To set up a Personal Conference Number, do the following:

  • Go to http://mit.webex.com and click My Webex in the top menu bar.
  • If you’re not already logged in, you’ll be taken to a log in page. …
  • After logging in, click Personal Conferencing on the left-hand menu bar.
  • The My Webex Personal Conferencing page lists your Personal Conference Numbers you have in your account. …

More items…

How to create WebEx call?

While on a call, you can select the following:

  • Click and to turn your video on and off (no matter how you placed the call originally).
  • Click to share your screen .
  • Click to share your whiteboard .

How do I contact WebEx support?

  • Browse to your Webex site. (example: SITENAME.webex.com)
  • Click on the tab for the Webex service you are using. (example: Webex Events, Webex Training ):
  • In the left navigation bar, expand Support.
  • Depending on your site configuration, do one of the following: Click on Contact Us. Click on Help, then expand Contact Support.

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How do I start a Webex meeting as a host?

Start a meeting At the scheduled meeting time, sign in to your Webex site. From the home page, under Upcoming Meetings, locate your meeting, and then select Start. If you don’t see your meeting, you can select View all meetings to see more scheduled meetings. You can also start a meeting in your Personal Room.


How do I set up a Webex meeting?

1Click Start a Meeting.2Choose your audio and video settings before joining your meeting.3Click Start Meeting.1Click Join next to the meeting when it’s time.2Enter the meeting password, if necessary, and click Join.3Choose your audio and video settings before joining your meeting.4Click Join Meeting.


How do I host a conference call?

10 Steps to Organize a Conference Call:Set a clear meeting agenda. Organize meeting objectives in an outline for a clear path to follow. … Find the best time to meet. … Send a calendar invite. … Find the mute button. … Join early. … Kick off with ground rules. … Ask questions. … Jot down ideas, questions and feedback.More items…


Can you do a 3 way call on Webex?

When you’re on a phone call with someone in the Webex Calling app you can start a conference call to include others in the discussion so you don’t have to set up a meeting. Add up to 6 people into your call and do this by audio or video.


Does the host have to start a Webex meeting?

With ‘Join before Host’ enabled, attendees can join the meeting without the host being in attendance. Enabling this setting can result in unintended consequences including misuse of teleconferencing minutes. This setting only applies to standard Webex sites. It does NOT apply to Common Identity (CI) sites.


How do I host a large conference call?

Also, brush up on your conference call etiquette to ensure you meet the hosting expectations of your attendees.SEND THE AGENDA IN ADVANCE.PROVIDE MULTIPLE OPTIONS FOR CALL ACCESS.THE POWER OF SILENCE.DON’T FORGET ABOUT PARTICIPANTS ON THE PHONE.ALLOW EXTRA TIME FOR QUESTIONS.AGREE ON THE NEXT STEPS.FOLLOW UP!


How do you start a conference meeting?

Begin with a summary of the agenda and purpose of the meeting. When appropriate, take time for everyone to make introductions being clear about position and role. Understanding the individuals that the group is comprised of will shape the tone of the call. Always introduce yourself when you join the call.


How do I host a free conference call?

Start Conferencing TodayGet a Free Account. Create a FreeConferenceCall.com account using your email and password. … Host a Conference Call. The host connects to the conference call using the dial-in number, followed by the access code and host PIN. … Participate in a Conference Call. … Add Video Conferencing and Screen Sharing.


What is the difference between Webex Calling and Webex meeting?

Unlike Cisco Webex Meetings, which is exclusively a web conferencing platform, Cisco Webex Calling is an all-in-one unified communications solution combining voice calling, video conferencing, team collaboration and messaging in one interface.


How does a Webex conference call work?

Participants dial in using a conference bridge number, which connects them to a common virtual meeting room that can be joined by people almost anywhere in the world. The meeting organizer may also call participants individually to add them to the conference line, a practice known as ad hoc conferencing.


How do I create a free Webex meeting?

I want to…Download Webex.Schedule from Microsoft Outlook.See people’s availability.Install your Room or Desk device.Get started with Webex App.Record a meeting.Share files with others.Get started with your Headset 730.More items…•


How do I host a Webex meeting for free?

Sign up for free, it’s quick. Three simple steps to sign-up for your free Webex plan. You’ll get meetings with 100 participants, HD video, screen sharing, and a personal room. Use it for free, as long as you like.


What do I need for Webex meeting?

You don’t need a Webex account to join meetings that you’re invited to. You do need an email invitation that provides the information you need to join the meeting.


what is the best conference call software for my business?

Cisco Webex offers the industry leading solution for conference calls, with a full set of rich features designed to take your meetings to the next…


What’s the best way to connect to a conference call?

You and your attendees have the flexibility to choose how you connect the audio to your conference call. Toll or toll-free dial-in gives you a dedi…


What’s the easiest way to dial into a conference call?

For an even easier connection to your audio conference, have your meeting call you. Simply enter your phone number or preferred video device when t…


Why use video for conference calls?

Your meetings become even more impactful when you join with video. You’ll build stronger relationships and move work forward, faster. With Webex Me…


Can I share my screen in a conference call?

Control exactly what you want your meeting participants to see from your computer to have a more engaging and productive conference call. With Webe…


How do I join a conference call?

No downloads and plug-ins required. Easily join your conference call with the Webex web app for the industry’s best browser experience, with full m…


Schedule a meeting

Sign in to your Webex site and select Schedule. Fill in the necessary meeting information and select Schedule .


Start a meeting

At the scheduled meeting time, sign in to your Webex site. From the home page, under Upcoming Meetings, locate your meeting, and then select Start .


Connect audio

Before you join or start a meeting you can choose the settings you use for audio in the meeting.


Start your video

Before you join or start a meeting you can choose the settings you use for video in the meeting.


Share content

To share content during a meeting, from the meeting control panel, select Share .


Record a meeting

Your meetings are important. If your whole team can’t be there, or if you want to remember what was said, record your meeting to share later. The recording includes the audio, video, and presentation.


High-quality video-supported cameras

Most PC-compatible cameras should work with Meetings. The following cameras were tested for high-quality video:


How to Host a Meeting in the WebEx Desktop App

To host a meeting on the WebEx app, you will first need to sign up for a WebEx meetings account if you don’t already have one. While it is possible to join a meeting without an account, you won’t be able to host or schedule meetings without one.


How to Host a Meeting in the WebEx Mobile App

Perhaps you find yourself on the go regularly, or maybe you just prefer using a mobile device to a desktop. Whatever your reason may be, you’ll be pleased to know that it is possible to host a meeting on WebEx via your mobile device.


Additional FAQs

The number of participants you can add to a meeting depends on the type of account you are hosting from. For instance, if you are using a free WebEx account, you can host a maximum number of 25 participants. However, if you host a meeting through the paid version of WebEx such as WebEx Calling, this number increases to 100 participants per meeting.


Be the Host That Knows the Most

With video conferencing increasing in popularity (the market is expected to reach $ 9 billion by 2026), it only makes sense that more people get a handle on how certain apps work. This rings particularly true for business owners who are taking their meetings online for the first time and are expected to organize everything and invite participants.


What is web conferencing?

Web conferencing software allows an organizer to set the key parameters for the online meeting, such as its dial-in, PIN, and URL, from a web interface or dedicated desktop or mobile app. This provides a bit more flexibility than having to handle everything from an IP phone. For these types of conferences, the bridge is the web server behind the conferencing service. Since everything goes over an IP network such as the public internet, calling costs can be kept down, e.g. when making international conference calls between farflung remote teams.


What is a conference call?

A conference call is a telephone meeting. Participants dial in using a conference bridge number, which connects them to a common virtual meeting room that can be joined by people almost anywhere in the world. The meeting organizer may also call participants individually to add them to the conference line, a practice known as ad hoc conferencing.


How to do ad hoc conferencing on IP phone?

IP phone with ad hoc conferencing. Step 1: The organizer sets up the conference bridge. A conference bridge is basically a server that can answer, merge, and manage multiple calls as needed. Before any conference call can be conducted, a bridge must be in place so that two or more participants may dial in to the same number or join the same URL.


Do you need a pin for a conference call?

The needed dial-in number or URL would have been shared most likely via email or instant message. Depending on the conference call software/hosting being used, a PIN may be required as well. This can be keyed in via telephone keypad.


Can a bridge be hosted?

Bridges may be internally hosted or instead entrusted to an outside hosting provider. In this example, the organizer will use their IP phone to add different numbers to the main conference call. On a device like the Cisco IP Phone 8800 Series, this can be done using the Conference button.


What is the best conference call software for my business?

Cisco Webex offers the industry leading solution for conference calls, with a full set of rich features designed to take your meetings to the next level. Built for any size business, in any industry, Webex will scale and grow with you, bringing you closer to your clients, partners, and colleagues. Best of all, it’s free.


Why use video for conference calls?

Your meetings become even more impactful when you join with video. You’ll build stronger relationships and move work forward, faster. With Webex Meetings, you’ll feel like you’re in the room, no matter where you are.


Can I share my screen in a conference call?

Control exactly what you want your meeting participants to see from your computer to have a more engaging and productive conference call. With Webex you have options in what you want to share:


How do I join a conference call?

Control exactly what you want your meeting participants to see from your computer to have a more engaging and productive conference call. With Webex you have options in what you want to share:


What is a personal room?

Webex Meetings provides a personal room that serves as your own virtual office for hosting conference calls.


What is the role of a WebEx host?

As host of a WebEx meeting, your responsibilities include overall management of the meeting. The Meeting window provides a forum for you to manage all aspects of the meetings and enable participants to chat, send video, share information and interact with each other using documents, presentations, whiteboards, applications, and more.


What is the meeting window?

The meeting window. You share or view content using the tools in the meeting window. You can use panels to chat, take notes, and perform other tasks. When you start or join a meeting, your meeting window opens with the Quick Start, Meeting Info , and You are viewing tabs on the left and a panel area on the right.


Can you leave a meeting without ending it?

As the meeting host, you can also leave a meeting without ending it. Before you leave a meeting, first transfer the host role to another participant. Share a meeting recording. Check Share meeting recording with invitees in the End Meeting dialog box. Tip.


Hosting a Virtual Event with Webex Events

Let’s face it… hosting a virtual event can sound pretty daunting. But don’t stress, we are here to help! Let’s pretend the big day is right around the corner and so far, you’ve scheduled your virtual event/webinar with Webex Events and the attendees are registered.


Days Before the Event

Recruit an event team – It may be helpful to have team members at your side during the event. Look into having a moderator to help with introductions, to transition between talking points, to interact with audience members through chat, and to deliver closing statements.


Day of the Event

Minimize background noise – Ensure you are in a quieter location with minimal distractions. Less background noise will give your audience a better chance of hearing you clearly.


Showtime – During the Event

Turn on video – Now that you are dressed for the part, make sure your video is actually turned on. Face to face interaction goes a long way. Turning on video creates a more intimate, realistic environment.


Extend Your Reach

Live stream capabilities – Reach as many people as possible by live streaming your event through platforms such as Facebook Live or LinkedIn. (link to live streaming article) Live streaming your event will enable you to reach a wider audience. Click here for more information on how to live stream.


Engage Your Audience

Emphasize the Q&A panel – Highlight the Q&A panel to encourage your audience to ask questions that may come up along the way. Designate a team member to help answer questions.


After Every Great Event, There Needs to be Follow Up

Send out content/slides/recording- If the slides you showed during the event are suitable for sharing, attach them along with the recording (if you recorded) in a follow-up email. Maybe write a blog recapping the main points of the event and teasing any upcoming events.


What is Web Content Sharing?

This option enables participants to interact independently with Web pages. Participants can experience media effects on Web pages, including video and sound. However, Web Content sharing does not let you guide participants to other Web pages.


How long can you see usage of a meeting?

Hosts can easily view usage for meetings they schedule and run, such as attendance, duration, and more across all your meetings. You can generate a report for any dates up to three months prior to today.


Can you expel someone from a meeting?

You can expel an Attendee from a meeting (for example, if his/her behavior is inappropriate or they have somehow managed to get into a meeting they should not be in. You can also restrict access to a meeting once it has started so no one else can join.


Can you share a video file with participants?

If you have a video file on your computer that you wish to share with participants during a meeting and you want them to hear the sound from the video file.


Can you see chats on WebEx?

When you begin a new WebEx meeting, keep in mind that attendees cannot see chat posts that are posted prior to the time when they joined the WebEx meeting. So if you post “introductory” information for attendees (i.e., a reminder about the phone line to call into or how to use VoIP, or troubleshooting info) into chat during the time when people are entering the meeting, be sure to “repost” the information periodically as people enter the meeting room.

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