How to host a daycare conference


Create a welcoming conference space. Displaying student work and providing light snacks and beverages can help families feel more comfortable and relaxed during the conference. Setting up a private space for the conference and arranging chairs in a circle are also good ways to create a welcoming conference space.


What is a meeting for child care staff?

Remember a meeting does not have to be a one sided presentation, but can be a time of sharing, brainstorming and interacting for child care staff. You may choose to have set meeting times or arrange for more infomal get togethers as the need arises.

Should I include My Child in my Parent-Teacher Conference?

In her article for NEA, Judy Bonfilio, a retired fifth-grade teacher, argues that it’s a good idea to include the child since he or she can then be a part of figuring out a solution or be there to hear your praise. Regardless of whether the child is included, it’s important that you keep in contact with families after the conference.

What are the best tips for running a youth conference?

One of the best and most easily overlooked tips for running a youth conference is to involve youth at every stage of the planning and execution. Kate Likely, director of youth and educational programming at Free the Children says, “It’s easy to forget that young people should be there and their voice should be heard.

What are the best days to host a conference?

The best days for a conference are Thursday and Friday. Setting a date will give you a fixed point to count back from to better plan your preparations. Once you know the date, you can start looking for available venues that match your requirements.


What 3 things should every daycare have?

Keeping your kiddos safe is your top priority. A good daycare supplies list includes first aid kits, smoke detectors, carbon monoxide detectors, fire extinguishers, an emergency preparedness kit, and an emergency plan, among other things.

How do I attract parents to my daycare?

Daycare Application FormsHost an Open House. … Invest in Physical Signs. … Create an SEO Strategy. … Get on Social Media. … Boost Your Online Reviews. … Run Paid Advertisements. … Offer New Customer Deals. … Promote Word of Mouth.More items…•

How do I prepare for a preschool conference?

Here’s how to be prepared for your next preschool parent-teacher conference:No Surprises. Preschool conferences should be more of a “catch up” conversation. … Be Organized. You must have a plan going into the conference. … Sandwich the Concerns With Strengths (Fluff-Stuff-Fluff) … Be Specific. … Don’t Oveschedule Yourself.

What do you consider the top 5 questions to ask a daycare provider?

10 Questions to Ask a Daycare ProviderAre you licensed? … What are your rates? … What are your policies on vacation/sick days/snow day/summer hours/etc.? … What are your teacher-to-child ratios? … Is there a weekly learning plan? … What food and drink are provided? … Can you tell me about your discipline policy?More items…•

What makes a daycare stand out?

Great daycare centers go above and beyond to ensure children’s safety. This includes childproofing, food safety practices, a well-kept and maintained play space with sets of toys (making sure none of have been recalled) and constant supervision. A well child-proofed space will have: Covers on every outlet.

How do daycares attract clients?

Most of the ways you reach potential clients (social media, ads, flyers, etc.) will have limited space. You will have room for your website address, where you can put all the information you want to share with parents about your new center.

What to talk about at preschool conferences?

Here’s our list of 10 things to do and questions to ask.#1: Talk to Your Child First.#2: Listen to the Teacher.#3: Ask General Questions.#4: Ask About Strengths and Weaknesses.#5: Ask About Social/Emotional Development.#6: Ask How Your Child Gets Along with Adults.#7: Ask How Your Child Gets Along with Peers.More items…•

What do you discuss at a preschool conference?

Questions to Ask During a Preschool Parent-Teacher ConferenceHow is my toddler or preschooler doing socially? … How is my child doing emotionally? … Does my child engage in play appropriately for his age? … How does my preschooler respond to classroom rules and procedures? … When needed, how is discipline handled?More items…

What do teachers talk about at parent-teacher conferences?

A parent-teacher conference is a great opportunity to: share academic progress and growth based on classroom observations, testing data, assessments, portfolios, and assignments. learn from parents or guardians so you can be better informed about students’ strengths, needs, behaviors, and learning styles.

What are good questions to ask daycare?

25 Questions to Ask Daycare Providers Before You Sign Your Kid UpWhat is your approach to discipline? … What is the daily schedule like? … How has the staff been vetted? … What’s the caretaker-to-child ratio? … Are children divided into groups by age? … How do you comfort kids who are upset? … Do the children get time outside?More items…•

What do parents look for in a daycare?

They want an environment for their children which is comfortable, safe, and fun, while also stimulating and motivating their child’s social, mental, and physical development.

What kind of questions do they ask at a daycare interview?

Here are 10 daycare interview questions that will help you showcase your center’s personality and help you get to know your future staff better.Tell me more about yourself! … Why are you leaving your current position? … What is your teaching philosophy? … Tommy bit Katie. … What was your favorite part about your last job?More items…•

How do I advertise my daycare?

Daycare Advertising Tips & IdeasSocial Media Is Your Best Friend. … You’re Never Not Networking. … Old School Marketing Is Still Alive. … Don’t Forget About Google Reviews. … Put Together a Community Open House. … Experiment With Paid Ads. … Start a Parent Referral Program. … Invest In a Parent-Friendly Management Platform.More items…•

How can I promote childcare?

Marketing Your New Daycare Business in the CommunityUse Direct Mail Marketing to Target Neighborhoods.Hang Flyers Where Parents Will See Them.Get Social to Reach Parents Online.Host an Open House for Interested Parents.Ask for Referrals From Happy Parents.Market Your Daycare Business to the Community.

How can I make my daycare more profitable?

How to make your daycare center more profitable?Increase enrollment. Your childcare center’s revenue depends on your enrollment. … Streamline your processes. … Offer add-on services and products. … Invest in your staff. … Use facility for other services. … Accept assistance programs.

Who is the target market for daycare?

The target market for a day care business is generally working parents or one-income families that have very active daily routines. Many potential clients look for day care centers that are near schools their other children attend, near their homes or near their jobs.

How long does it take to get a certificate? How are they sent?

We have classes that grant an immediate certificate and classes with instructor review that take apx. one week. Please note: The date noted on the…

Expedited Certificates

There is a $15 fee if you need us to expedite (within 72 business hours) your certificate earlier than two weeks (the expedited certificate payment…

Can I have a hard copy of my certificate mailed to me?

Absolutely! A $7.50 shipping/handling fee applies if you wish to have a copy of your certificate mailed. If you wish to purchase a mailed certifica…

What if I need to replace my certificate?

All certificates are sent via email to the student’s email address unless otherwise specified. We will resend you the certificate via email free of…

How can I be sure that I get credit from my state?

Click here to check whether you need to supply us with a registry, stars or MOPD number or whether you need to complete other forms.

What if I don’t get my class information email?

In addition to instant class information, an email is automatically sent once we receive payment. If you don’t see the email, be sure to check your…

Where is my enrollment key? I can’t find it.

Each class has its own enrollment key that you will need to enter to access the class for the first time. When you purchase a class online, this en…

I logged into the system and there are no classes under my courses

There are two parts to accessing a class. A. Creating an account. B. Enrolling yourself in each class using the enrollment key provided in this not…

How long does it take before I receive class information?

As soon as you complete payment information, you will receive the information to access the class. Two emails will also be sent to the email addres…

Can I take a class more than once?

Many licensing agencies, state regulations, and school administrators will not honor the credit for a class that has been taken; we will no longer…

What is a Professional Development Day?

In the child care industry, professional development days are a time for teachers, directors and other daycare workers to gather together and learn new skills.

Host Better Professional Development Days With These 5 Tips

How do you host a professional development day that actually helps your staff learn new skills? The best professional development days are educational and fun. Keep reading to learn five tips you can use to make sure your professional development days are both a delight to attend and highly effective.

The Best Professional Development Days

If you’re planning to host a professional development day for your daycare staff, you need to make sure the experience is both educational and fun.

Procare is here to help

We know the business of child care. For more than 30 years we’ve been guiding child care professionals just like you to help stay connected and in control.

What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.

When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.

How to promote conference offline?

Promoting your conference offline? You want to make a high-quality booklet with the conference agenda and a visible link to your website or the ticketing site.

Why do you need a speaker lineup?

Your speakers are the stars of your conference. You want a solid lineup in order to attract attendees and guarantee a professional experience .

What is the main objective of a conference?

Remember that the conference’s main objective is to inspire people and expand their horizons. You can’t do that without an understanding of your attendees.

How long does a conference last?

You also need to find out how long the conference will last. Industry consensus suggests that a conference with around 300 participants calls for two full days. Larger, more in-depth conferences may stretch for even longer.

What is the best theme for a conference?

The best themes are catchy, relatable, and trigger an emotional response. You want the conference to inspire and stimulate conversation. Your theme has to enable that.

How to make a conference room welcoming?

Displaying student work and providing light snacks and beverages can help families feel more comfortable and relaxed during the conference. Setting up a private space for the conference and arranging chairs in a circle are also good ways to create a welcoming conference space.

How to help a child who is struggling with homework?

Be specific about what you and the family will do, how long you’ll do them, and how you will communicate with one another. If a student struggles to turn in homework, an example solution would be for parents to check over the student’s work and sign weekly reports from you that detail whether or not the child missed any homework assignments.

How to end a parent meeting?

Schedule a follow-up conference if necessary and end the meeting as positive as you started. Take time to schedule a follow-up conference if parents still have concerns or if a strategy to help children address areas of concern wasn’t finalized. Remember to end the meeting on a positive note. Say that you look forward to working with parents or reiterate a positive comment you made about their child earlier in the meeting.

Is a parent teacher conference stressful?

Parent-teacher conferences can be stress inducing for everyone involved. As a teacher, you’ve most likely experienced the anxiety that comes from worrying over how to breach certain topics with parents and how to say things the right way.

Should parents be included in parent-teacher conferences?

Deciding whether you want to give parents the option of including the child in the conference is another idea to consider for conducting successful parent-teacher conferences. Parents and teachers are often divided on this issue. In her article for NEA, Judy Bonfilio, a retired fifth-grade teacher, argues that it’s a good idea to include the child since he or she can then be a part of figuring out a solution or be there to hear your praise. Regardless of whether the child is included, it’s important that you keep in contact with families after the conference. Successful collaborative strategies require routine updates about a child’s progress and challenges from all parties involved.

How to run a youth conference?

There are many other possible tips for running a successful youth conference or workshop – give out pens and paper, don’t host events in school, work with teachers – but Rose has one final and important word of advice: “At the actual conference, take a step back and soak it all in. It can be pretty inspiring to see something come together – if you let it.”

What is the difference between youth and older participants in a conference?

One of the biggest differences between youth attendees and older participants in a conference is that the younger people are “digital natives” who understand the world through social media. Likely says that information in sessions “has to be as timely as what they can access online.”

Why is timing important in conferences?

Many of the people we talked to emphasized the importance of timing, in particular, imploring conference organizers to recognize the importance of regular breaks in the schedule and opportunities for discussion. Too often organizers try to maximize the time and cram every minute with new information, but this approach often backfires, with attendees skipping sessions in order to absorb what has been said.

How many sessions does Access have?

ACCESS runs five sessions simultaneously, so attendees can choose the one they are most interested in.

Why is it important to invite young people to your planning meetings?

Invite several key young people to your planning meetings, says Likely, and allow them to guide the conversation where they have input. This also allows organizations to know what matters to youth – Likely says networking is now more important to youth than resume building, and that issues such as cyberbullying, local issues and overseas development are emerging as areas where youth want to be taken seriously and are ready to make a difference.

Do youth conferences have food?

While not all youth conferences and workshops offer food, feeding conference attendees well is particularly important for youth. Butler says, “Youth have big appetites, and we’re also often going on minimal amounts of sleep. Having nutritious snacks on hand keeps energy levels up.

How to run a conference?

Be careful not to have the whole conference run on the shoulders of too few people. Structure a leadership team into subject groups where 1–2 people take responsibility and lead a team for each. Speaker curation, speaker hospitality, sponsorships, design, budget, volunteers, content, PR/social, production, ticketing, legal and more all need the full attention of someone. Subject teams meet as necessary and the entire group should share progress together regularly.

What is conference program?

A conference program isn’t just a bunch of talks. It must also connect them, and sequence them so they build upon each other and create the momentum that drives the event forward.

What is the best venue for a conference?

The venue has a huge effect on the psychology and feel of an event, so avoid chain hotels and large conference centres in favour or more interesting and characterful options. Cultural venues are often a good bet here.

What counts as a design conference?

As a design conference, make sure the obvious creative things are well done: branding, badges, schedules, posters, in-house projections, etc. UX professionals are overly critical of such things, they will talk about them during the event, and even if you have an amazingly curated lineup, failure to address those ‘little details’ will skew the people’s perception of the event.

What are some examples of practitioner conferences?

Most practitioner conferences are educational. Academic events: These are conferences aimed at getting publishing credits. Examples are CHI, UIST, and SIGGRAPH. Submissions need to be peer reviewed and published in a volume for the authors to get the credit they need to complete their degrees.

How many user experience conferences will be held in 2015?

Experts project that, in 2015, approximately 6,000 user experience-related conferences will be held. And that’s on Planet Earth alone. Most will be at least really, really good; many will be great. That’s a lot of competition. Are you taking this on because you want to put on a conference, or because you know there’s an actual need to be met?

Why do conference organizers cut corners?

We have seen fellow conference organizers cut corners by keeping prices artificially low (to sell more tickets), or by not compensating speakers, or by not concerning themselves with diversity. Each of these compromises can create a pattern that is hard to break over time.


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