How to host a digital conference


If you want to host digital conferences successfully, here a few tips to guide you: Have a Strong Theme People attend scientific conferences to build their knowledge on a specific topic. Therefore, your content and live streaming sessions should elaborate on the main idea and add value.


How do I host a successful online conference?

In this post, I offer tips for hosting a successful online conference based off of my own experience as well as experience working with a long list of clients that host virtual conferences. So, let’s get started. 1. Add strong context to your content 2. Make it easy for others to market 3. Mix in meaningful social 4. Use at least some live video 5.

Is hosting a virtual conference right for You?

If you or your organization already offer a face-to-face conference, hosting a virtual conference can be be a natural way to reach even more people. If you don’t currently offer any sort of conference, launching a virtual conference can be a great way to expand your portfolio of offerings, attract new customers, and generate new revenue.

How do you plan a virtual conference?

Here are nine tips based on their experiences to help you plan your virtual conference. Set clear goals – Riley outlined three clear goals for the SD Summit: provide compelling thought leadership content from its analysts, build a sense of community for its participants and create a marketplace to connect buyers with sponsoring sellers.

What are the best days to host a conference?

The best days for a conference are Thursday and Friday. Setting a date will give you a fixed point to count back from to better plan your preparations. Once you know the date, you can start looking for available venues that match your requirements.


How do I host an online conference?

10 tips for hosting virtual eventsSet clear goals from the start. … Choose the right platform to host your virtual event. … Choose the right time for your event. … Promote your virtual event. … Develop a clear agenda that includes speakers and timeframes. … Include moderators at your event. … Engage your audience. … Prepare to troubleshoot.More items…

How do I make an interactive conference online?

9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…

How do you host a virtual conference on Zoom?

1:306:38How to run an online event on Zoom – YouTubeYouTubeStart of suggested clipEnd of suggested clipDashboard. Click webinars. And click schedule a webinar. Now type in the title of your conference.MoreDashboard. Click webinars. And click schedule a webinar. Now type in the title of your conference. In the description. You can fill in details about your conference.

How do I set up a virtual seminar?

How ​to​ ​Create a​ ​Webinar from Scratch in 10 Simple StepsChoose Your Team. … Decide On the Webinar Format. … Plan Visuals for Your Webinar and Get Your Presenters Camera-Ready. … Select a Webinar Solution. … Set Up the Right Equipment and Space. … Publicize and Promote Your Webinar. … Pick the Right Date and Time.More items…

What are two digital tools that are used for communicating virtually?

The Best Virtual Communication Tools for Business in 2021Zoom.Slack.Jell.Microsoft Teams.Twist.

How do you host a fun virtual event?

37 Virtual Event Ideas for Your Next Online EventPersonal Trivia Turned Into a Virtual Game. … Real-Time Illustrations During Sessions. … Live Games or Competitions. … Virtual Concert. … Health and Wellbeing Activities. … Build Unique Immersive Environments. … Attract Star Talent. … Cooking or Cocktail Class.More items…•

What’s the difference between Zoom meeting and webinar?

Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Webinars are designed so that the host and any designated panelists can share their video, audio and screen. The host can also unmute attendees.

What is the best platform for webinars?

The Best Webinar Software PlatformsWebinarNinja.WorkCast.LiveWebinar.Demio.WebinarGeek.Accelevents.WebinarJam.ClickMeeting.More items…•

Can you use Google meet for webinars?

If you’re already a Google Workspace organization, Google Meet is a no-brainer for virtual experiences like webinars. Since it integrates with all of your existing tools, Google Meet is the best way to stay organized while creating a webinar.

Can you do a webinar on Zoom?

Zoom Webinars allow you to broadcast a Zoom meeting to up to 50,000 view-only attendees, depending on the size of your webinar license. Webinar licenses start at a capacity of 500 participants and scale up to 50,000 participants.

How do you engage remote meeting participants?

During the remote meetingIntroduce everyone. The video camera doesn’t show every speaker throughout the meeting. … Have small talk before to start. … Remind of the meeting goal. … Give people things to do. … Be courteous to others. … Ask participants to contribute. … Be engaging.

How do you engage people in virtual meetings?

How To Increase Engagement in Virtual MeetingsPlan Your Agenda In Advance. … Warm Up With Small Talk. … Involve All The Participants. … Invite Key People Only. … Let The Meeting Flow: Don’t Follow A Tick-Box Approach. … Utilize Breakout Rooms. … Final Thoughts.

Why do people attend scientific conferences?

People attend scientific conferences to build their knowledge on a specific topic. Therefore, your content and live streaming sessions should elaborate on the main idea and add value. During live sessions, you should also organise the major discussion points in chronological order for your attendees to follow.

Can you replicate an in person conference?

It can be challenging to replicate an in-person event in a digital environment. There is usually positive energy in a conference hall and the excitement of travelling to a distant venue. However, it does not mean that if you host digital conferences, they will not be memorable. You can enhance the value of the virtual event by giving takeaway material from the sessions. It could be something simple like a written summary of a presentation or a digital copy of the speaker’s book.

Why do you host an online conference?

One of the many benefits of hosting an online conference is that it can drastically boost your email list. Then, in the future, you can use this list to help your overall email marketing strategy. You could: Send information about new content related to the conference.

What are the benefits of hosting a virtual conference?

In fact, hosting a virtual conference has all kinds of benefits, including: Improving your authority in your niche. Meeting new interesting people.

Can LearnDash be used for virtual conferences?

But as you can imagine, the same technology can be used to enhance your virtual conference. LearnDash will let you give your attendees follow-up materials after the conference. That creates even more value for attending and makes the whole experience feel more professional.

What is a Virtual Conference?

People often confuse a virtual conference with a virtual meeting or a meeting. Generally, virtual conferences are hosted online and include live sessions, panel discussions, demos, and more. The purpose of virtual conferences is lead and demand generation, adoption and retention, brand awareness, and relationship building.

How do you create a virtual conference strategy?

You will come across many free webinar platforms online. Although they are free, they do not provide all the requisite features needed to host a large-scale virtual conference. Here is a checklist that you must run through before choosing your pick:

Parting Thoughts

And finally, don’t be afraid to go virtual. The world is changing rapidly and you will need to buckle up and pace up with its offerings. As you rebuild your event programs and look to the future, take advantage of virtual events and experiences. Follow these six steps and you are halfway through a stellar virtual conference anyways.

What Is a Virtual Event?

The majority of the North American population has likely become very familiar with virtual events in the past few years. These events are hosted digitally with content being streamed or shared in a communal setting, which allows people to participate in an event regardless of their location using their digital devices.

Virtual Event Checklist

When it comes to hosting virtual events, there are some practices you need to follow.

Virtual Conference Best Practices: How To Host A Virtual Conference?

Organizing and hosting a virtual conference is not an easy task. We’ve put together a list of actions you can take to ensure your online event will go smoothly.


In summary, we hope we’ve convinced you that virtual webinars, conferences, and other similar events can be just as productive, profitable, and beneficial as traditional, in-person events. And note that while digital events provide a direct benefit, their effects are proportional to your investment and the effectiveness of your preparations.

How to reduce background noise during webinar?

Minimize background noise: Try to host your webinar in a quiet place. If you must be in a loud environment, using a headset with a mic often reduces background noise compared with your computer’s built-in microphone. In fact, a headset is a general best practice for higher-quality audio than other built-in options.

What is Zoom webinar?

Whether you need to host digital marketing events, all-hands meetings, product announcements, or training sessions, a Zoom Video Webinar is an easy-to-use option for managing and engaging with your audience. For instance, you can quickly promote an attendee to a panelist so they can interact live.

Why is Zoom webinar important?

For the most part, a Zoom webinar will be the preferred solution for many digital events because it provides a simpler platform to manage large audiences.

Why is it important to have an in person event?

Online events also can offer an informative and interactive experience while you enjoy the comfort of your home or office. It’s important to put just as much effort into the online experience as you would for an in-person event.

Can you broadcast Zoom webinars on Facebook?

Zoom webinars and meetings can be broadcast across social channels with Facebook Live, Facebook Workplace, and YouTube Live, as well as a custom livestream integration. This allows participants to join via Zoom or watch on social, so your content can reach a larger audience without any extra effort.

Should event organizers be superheroes?

Event organizers should be their own class of superheroes for all the effort it takes to design, plan, and execute impactful attendee experiences. Current health concerns and travel restrictions related to COVID-19, however, have canceled or postponed many events around the world and could jeopardize future events as well.

Can you host a Zoom event in person?

While it may not be feasible to host those experiences in person, it doesn’t mean they can’t go on. Event organizers looking for ways to quickly adapt and host trade shows, user conferences, sales kickoffs, and other events online have a great option in Zoom.


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