How to host a leadership conference


5 Things to Consider Before Hosting a Leadership Conference

  1. Location. Choose a location that is easily accessible and has attractive accommodations within walking distance.
  2. Date. Choose a date that is not too close to a major holiday or holiday weekend. If the dates for your conference…
  3. Speakers. Line up speakers that will draw people into the conference. For…

5 Best Practices for Hosting a Successful Virtual Leadership Conference
  1. Think holistically. …
  2. Communicate clearly. …
  3. Focus on the experience. …
  4. Create connection points. …
  5. Inspire action.


How do I start a conference planning?

Step-by-Step Conference Planning Guide. Step 1: Craft a Vision of Your Conference. Every event begins with a vision, but you’ll need to transform your vision into words and numbers in order … Step 2: Creating a Business Plan. Step 3: Comparing Venues and Services. Step 4: Recruiting and Managing …

How do you conduct a leadership meeting?

Here are some tips you can use to conduct a successful leadership meeting: Since leaders are often busy people, consider scheduling brief leadership meetings that focus on relevant topics. To ensure your meeting is brief, you can use an agenda and address the meeting content as quickly as possible.

What are the best days to host a conference?

The best days for a conference are Thursday and Friday. Setting a date will give you a fixed point to count back from to better plan your preparations. Once you know the date, you can start looking for available venues that match your requirements.

What are the objectives of an upcoming leadership conference?

For a luxury goods company, a key objective of an upcoming leadership conference was to prepare the organization for a new global e-commerce division, which would supplant an outmoded regional structure.


How do you assemble a leadership conference?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…

How do you host a leadership summit?

Before the SummitAssign clear roles that have real authority. … Define a clear set of objectives for the conference by starting with the right questions. … Start the conversation before anyone leaves home. … Design the summit around the objectives and coordinate the content.More items…

What Makes a Good leadership conference?

It’s essential to talk openly, regularly, and effectively in team meetings. The primary goal of leadership meetings is to make decisions, solve problems, and ensure the organization’s day-to-day operations and processes are aligned. Team meetings are also a place to gather, bond, and build rapport as a leadership unit.

What happens at a leadership conference?

A leadership conference provides the opportunity for business leaders to network and meet like-minded professionals. It is a great platform for leaders to exchange views and information, allowing them to discuss tomorrow’s challenges as well as share ideas on how to leverage current business opportunities.

How do you organize a conference checklist?

The Conference Planning ChecklistStep 1 – Settle on a theme.Step 2 – Design the delegate journey.Step 3 – Identify your team and set roles.Step 4 – Settle on a date, venue and budget.Step 5 – Book the right venue.Step 6 – Select the right conference technology.Step 7 – Arrange people and services.Step 8 – Book speakers.More items…•

How do you plan a one day conference?

last 6 months in the planning conference pathSetup Summit organizing Committee.Find Sponsors.Lock the Venue and Date.Launch a website for the event.Create pages for the speakers, theme, Venue.Then promote your event.

How do you structure a meeting?

Start The Meeting. – Review the agenda : Communicate the purpose and desired outcomes. … Conduct The Meeting. – Take time to tell and hear stories. … Keep The Meeting Focused And Moving. – Get information and data from the meeting. … Closing. – Conclude by summarizing the group’s accomplishments, action points and decisions.

What are good team meeting topics?

20 team meeting topic ideasIcebreakers.Current projects.Progress on quarterly goals.Industry insights and updates.Team wins.Process improvements.Customer stories.Roadblocks and challenges.More items…•

Who plays the role of a leader in a meeting?

The meeting leader is the employee who is responsible for planning, organizing, managing the details about, and inviting the participants to a meeting. He or she is the employee who is in charge of and responsible for the progress of the actual meeting.

How often should leadership teams meet?

Once you nail down the purpose, we recommend holding the meeting weekly. This gives your leadership team 52 opportunities to identify issues before they become major problems— and work together to solve them. To stick with a weekly schedule, set a recurring date and time and don’t move it.

What are three different leadership conferences or camps?

integrated_leadership_map1.docGreenhand Leadership Conference (GLC)Sacramento Leadership Experience (SLE)Advanced Leadership Academy (ALA)Washington Leadership Conference (WLC)

How do you set up a summit?

Timeline for a Virtual SummitChoose event date / time.Decide on free / paid / freemium.Create collateral for speakers (FAQs, speaker release)Sign on speakers.Create promotional materials for the event, as well as each individual speaker.Create a website w/ registration page.Get speakers the promotional materials.More items…•

What is the purpose of a summit meeting?

The purpose of the meetings (“Summits”) is to discuss common issues and seek solutions to problems shared by all the countries in the Americas, be they economic, social, military or political in nature. The process has both political principles and institutional elements.

Who hosts the Global Leadership Summit?

Craig Groeschel Announced as Champion of The Global Leadership Summit. Μάιος 30, 2019: Earlier today, Tom De Vries, President and CEO of the Global Leadership Network, announced that Craig Groeschel, Founder and Senior Pastor of Life. Church, will be officially joining The Global Leadership Summit team.

What are summit talks?

noun. a meeting or conference of heads of state, especially to conduct diplomatic negotiations and ease international tensions.

How to plan a leadership meeting?

10 leadership meeting ideas. Here are 10 ideas you can use to plan an effective leadership meeting: 1. Set production or sales goals. You can set production or sales goals for your team by coming to an agreement with other leaders about those goals. Your leadership team can propose production or sales goals based on previous data, …

How often should a leadership meeting be held?

Leadership meetings can occur weekly, monthly or a few times per year, depending on an organization’s needs and the strength of its leadership team.

What are the metrics discussed in a leadership meeting?

During your meeting, you might discuss metrics such as the quality of the team’s work, the success of the leadership team during a specific period or the percentage of leads converted to customers due to the leadership team’s efforts.

Why is it important to discuss company news with your leadership team?

Hosting a meeting to discuss important company news can allow your leadership team to review the information before presenting it to employees. You and other company leaders can identify key changes and discuss how to navigate them with your team.

Why is it important to have a good leadership team?

A good leadership team can help set the tone for the business and the products or services it offers. Leaders often meet to establish communication and set expectations with leadership meetings. These meetings can be an excellent opportunity for leaders to connect with each other and discuss leadership needs to inspire productivity and teamwork.

How to overcome a challenge in leadership?

Make challenging decisions. When a leader faces a complex situation, it can be helpful to discuss potential decisions with other leaders. Consider using a leadership meeting to talk about the challenge, find a solution and make a decision. Working together to overcome a common challenge can help strengthen the relationship of the leadership team, …

Why do leaders have group meetings?

A group review of each leader can reinforce their strengths and help them feel more confident in their role within the company. A review can also help your leadership team identify challenges and create solutions.

When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.

What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.

How long before a conference should you have an agenda?

Now that the key elements are in place, it’s time to shape them into a detailed agenda. Ideally, you want your agenda to be in place at least four months before the conference starts.

Is it necessary to reinvent the wheel to organize a conference?

The truth is, even though organising a conference is a demanding endeavour, you’re not the first one to face it. There’s no need to reinvent the wheel. It’s all about following a few specific steps. We’ve prepared this top-level guide on how to organise a conference.

Do you have to put together a budget for a conference?

Whether your conference is funded by sponsors or not, you’ll have to put together a budget. You need to know where your money is being earned and spent. Having a budget will also help you set the price for participating in the conference. Here are the most common items you’ll want to budget for:

Planning a Leadership Forum, Internal Conference or Strategy Summit? Use This Principle to Make Your Meeting Memorable

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By this point in my career, I’ve attended a lot of “major” meetings.

Why don’t companies design leadership conferences around concrete objectives?

Because companies generally don’t design leadership conferences around concrete objectives, they typically pay little attention to what happens afterward. Morale may have been lifted, but the absence of clear direction usually results in halfhearted follow-up and few tangible outcomes. If, however, you’ve begun with a purpose in mind, you can do some simple things to make sure it is achieved.

What is a leadership summit?

But for many companies, the leadership summit is a numbing series of presentations in which information flows…

How long should you read before a meeting?

Seven to 10 days before the meeting, attendees can be given reading material focused on the objectives. Include only the minimum amount necessary to set up discussions planned for the event. We’ve found that carefully focused and framed material usually takes no more than about 60 minutes to read.

What is a solid pre meeting?

Solid pre-meeting work clarifies the objectives, coordinates the content, and initiates engagement with attendees. The design and execution of the meeting itself should make that work come alive in what is in essence a series of structured conversations, carefully orchestrated to generate ideas, alignment, and, often, surprises along the way. Employing some simple principles and tools can make that happen.

How far in advance should a CEO plan a summit?

Here’s how the planning process generally unfolds: Some six to 12 months in advance, a midlevel executive from HR, finance, strategy, marketing, or corporate communications is charged by the CEO or another top executive with planning the summit. He struggles to get on the executive team’s calendar to discuss it.

How to have a productive conversation with hundreds of people at once?

By carefully coordinating the event planning and applying some high- and low-tech practices during the summit, leaders can direct the conversation without inhibiting creative responses.

What is motivational speaker?

A motivational speaker adds a dollop of entertainment. Some breakout sessions and an open-mic Q&A with the top team, emceed by the CEO, pass for an exchange of ideas. Information, proposals, and solutions flow in only one direction—from the top down—and not all that coherently.

2. Create your wish list

In an ideal world, what would your conference look like? Jot down details such as location, speakers, number and quality of participants, food, and fun activities.

3. Draft a budget

How will you pay for your event? Investigate any resources you can use for free (such as donated space) and what you can charge participants to cover costs and still make a profit (if that is a goal).

4. Choose practically

Cost will obviously be a factor in choosing where to hold your event and what services to provide, but so will attendance. You want to select a location that is either in the same city as many participants, or close to it.

5. Work with vendors

Begin working with the service providers of the items in your budget spreadsheet as early as possible.

6. Find speakers

Reach out to your network to identify the speaker (s) who will best help you achieve the conference’s objectives and are within your budget (do not ask or expect professional speakers to appear for free). Review demo videos and talk with people who have heard this speaker before.

7. Set the agenda

Draft a detailed timeline for your conference that starts early (8AM is reasonable) and ends early (4PM). Schedule a mix of formal speakers, small group workshops, and free networking time. Plan to feed your participants every few hours, either with a full meal or a break snack.

8. Market your event

Create a logo and color scheme for your event, and display it on an event website with online registration. Rally your troops to spread the word through e-mail and guest posts in online media targeted to your audience. If appropriate, make use of local event listing websites.

How long does it take to organize a conference?

The entire process can take a couple of years depending on the size of the group, but it is conceivable to launch a successful conference in a single year if you can make swift decisions.

How to make a conference plan?

Step 1: Craft a Vision of Your Conference. Every event begins with a vision, but you’ll need to transform your vision into words and numbers in order to measure costs and make informed planning decisions. First, you need to start with the event planning basics like who, what, when, where and why.

What is a conference floor?

Conferences typically feature an exhibition area or convention floor where sponsors and vendors rent space to promote their products. This can be a very lucrative opportunity for your conference if you organize everything well. Keep in mind though that an exhibition area will require a significant commitment of both time and resources, so make sure you are prepared to manage the needs of multiple vendors before you commit to this format.

What is the reality of planning a conference?

The reality of planning a conference is that, without any experience, you can lose a lot of time over-thinking each little detail while overlooking more important issues.

How to shop for a conference venue?

After you have a more specific idea about when your conference will take place and how many people you want to attend, you can then begin to shop for an appropriate venue. Keep in mind that your venue selection will also determine your catering and audio/visual costs. This is because most conference centers and event hotels require you to use their in-house services for any on-site events.

Why is attendance important in conferences?

Even the most popular conferences must effectively market their event to fill every seat in the house. Attendance is the single most important factor to the success of your event. Good attendance numbers bring revenue and sponsorship opportunities.

Do conference centers require overnight accommodations?

This is because most conference centers and event hotels require you to use their in-house services for any on-site events. Most conferences will need to provide some sort of overnight accommodations for guests traveling from outside the region.


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