How to host a men’s conference


Start with low-risk efforts — like hosting discussions in social media or putting on topical happy hours — that will help you get a sense of demand, and will give you opportunities to discuss your concept with the people you hope will register. Or go bigger and build your audience before you create the conference, as Jeff Cram suggests:


How do I plan a conference?

Conference Planning Guide Step 1: Craft a Vision of Your Conference Step 2: Creating a Business Plan Step 3: Comparing Venues and Services Step 4: Recruiting and Managing Registrants Step 5: Planning On-site Details Step 6: Exhibition Management Tips

Who is on your conference planning team?

Your core team will likely include: Planning team: Conference venue, accommodation, activities, catering. Administration team: Budgeting, attendee registration, ticket sales. This team/person will also be the main point of contact for questions related to the conference.

What do you need to run a successful conference?

You’ll need a dedicated team of people to assume responsibility for different aspects of the planning, negotiations, and promotion. Your core team will likely include: Planning team: Conference venue, accommodation, activities, catering. Administration team: Budgeting, attendee registration, ticket sales.

What is the stronger men’s Conference?

The Stronger Men’s Conference exists to empower and motivate men to live out God’s view of manhood and be the best husbands, fathers, and leaders God has called them to be. You will not want to miss out on the 2020 conference, which will be taking place at JQH arena, located in downtown Springfield, MO.


How do I plan a men’s conference?

1 Meet. Meet with men who are interested in forming a men’s group. … 2 Create a survey for the men in your church. Create a survey for the men in your church. … 3 Determine what curriculum. … 4 Choose a leader for the ministry. … 5 Plan a schedule of events. … 6 Advertise the events.

How do I start a men’s ministry?

5 Things To Consider When Starting or Re-Launching Your Men’s…Start By Asking The Hard Questions. … Make The Ministry Invite-able. … Embed Leadership Development and Mentorship in The Ministry. … Think Short Term and Think Tactile. … Don’t Make Men Feel Obligated.

What is a men’s conference at church?

It’s a one-day event that transforms men’s lives by empowering them to walk in loving, trusting obedience of Jesus Christ. Men will be encouraged to be who God created them to be and to walk in step with the Holy Spirit on a moment-by-moment basis.

What is the purpose of a men’s ministry?

The purpose of a men’s ministry is to make disciples of the men you engage. However, this also includes equipping men in your ministry to do the same. One idea is to set up mission trips or ministry events that make use of the gifts and experience of the men you have in your ministry.

How do you lead a successful men’s ministry?

How to Build Your Men’s Ministry Leadership TeamStart With Prayer. With this in mind, your starting point for building a Men’s Ministry Leadership team is to pray. … Look For Diversity. Look for diversity in your team. … Share Your Vision And Expectations. … Equip Your Leaders. … Begin Looking For Replacements.

How do you lead a ministry?

So how can you lead when your leader is not leading?…Steward your area well. If you are not stewarding your ministry area well, don’t attempt to speak into the whole. … Ask for freedom. … Humbly set the example. … Communicate progress. … Empower your leader.

Is men’s ministry biblical?

Men’s ministry has a foundation of biblical truth and prayer and is inspired by Christ-centered worship. It has a framework of vital relationships within a masculine context and is guided by clear vision and goals.

What is man’s role according to the Bible?

Ecc 12:13 The man’s duty: fearing God and keeping His commandments. Joe 2:28 Young and old men will have prophecies, dreams and visions. 1Co 11:3 The male’s position over his wife and under Christ. Eph 5:25-33 The husband shall love his wife as Christ loves the church. 1Tm 2:8 Assigned for specific prayer in holiness.

What is your ministry?

Someone who is called to “the ministry” senses that God wishes for him or her to devote their life to serving in the local church or ministry fulltime. They often become pastors, missionaries, nonprofit organization directors, and parachurch leaders.

What is the role of father in church?

As the presiding priesthood officer, the father fills an irreplaceable role. A worthy father who holds the Melchizedek Priesthood should be encouraged to name and bless his children. He should administer to the sick in his home.

What are the ministries of the church?

5 Essential Ministries Every Church NeedsWhich 5 ministries does my church need?#1. Guest Services.#2. Preaching/Teaching.#3. International Outreach.#4. Children’s Ministry.#5. Praise and Worship.

How long is a men’s retreat?

As a rule of thumb, most Men’s Retreats are 1.5-2 days. They begin on Friday night and end on Saturday night or Sunday morning. I know some that are shorter day retreats or brief conferences. I would suggest no more than two large group meetings per day. For most weekend retreats, the correct number is two to four.

Who is Vince Miller?

Vince Miller is the founder of Resolute and is an authentic and transparent leader who loves to communicate to men and has a deep passion for God’s Word. He has authored ten books and small group bible studies exclusively for men.

Is it difficult to attend a retreat for men?

If you have ever been responsible for planning a retreat and getting men to attend, then you know this can be a challenging task. And with increased demands on a man’s life, retreats for men are becoming more and more difficult to attend.

2. Create your wish list

In an ideal world, what would your conference look like? Jot down details such as location, speakers, number and quality of participants, food, and fun activities.

3. Draft a budget

How will you pay for your event? Investigate any resources you can use for free (such as donated space) and what you can charge participants to cover costs and still make a profit (if that is a goal).

4. Choose practically

Cost will obviously be a factor in choosing where to hold your event and what services to provide, but so will attendance. You want to select a location that is either in the same city as many participants, or close to it.

5. Work with vendors

Begin working with the service providers of the items in your budget spreadsheet as early as possible.

6. Find speakers

Reach out to your network to identify the speaker (s) who will best help you achieve the conference’s objectives and are within your budget (do not ask or expect professional speakers to appear for free). Review demo videos and talk with people who have heard this speaker before.

7. Set the agenda

Draft a detailed timeline for your conference that starts early (8AM is reasonable) and ends early (4PM). Schedule a mix of formal speakers, small group workshops, and free networking time. Plan to feed your participants every few hours, either with a full meal or a break snack.

8. Market your event

Create a logo and color scheme for your event, and display it on an event website with online registration. Rally your troops to spread the word through e-mail and guest posts in online media targeted to your audience. If appropriate, make use of local event listing websites.

How to plan an amazing conference?

To plan and execute an amazing conference or corporate event, you need to first decide specifically what you are trying to accomplish. Ask yourself what type of conference attendee you want to attract, as well as how you can make sure the conference relates to your brand.

What to do after a conference?

It is so important to document and track all the successes you had and any shortcomings that arose during your event. The more you learn, the more you can improve.

How to tell if your attendees had a good time?

There is no way to tell if your attendees had a good time without asking them. This is when an online survey can help you learn how your event did. Create an online survey that asks questions about specific topics like location, food, session and speakers, and general feelings about your conference.

What are fixed costs in conference planning?

There are many fixed costs in conference planning that will inevitably make up the most considerable portion of your event budget. These costs are not typically affected by the number of attendees at your event — they are what they are.

What is conference planning?

Conference Planning: A Step-by-Step Checklist for Success. Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, …

How is an event date determined?

Most of the time, an event date is determined by a venue’s availability. However, if the date is more important than the venue, you will need to prioritize finding a venue that accommodates that date. Once you have your venue/location and date set, it’s time to rally the troops to make this event happen.

Why is it important to start a conference planning process in advance?

It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around.

1. Social Proof the heck out of your website

Our first step was building a website and pushing it to our network as quickly as possible to validate it with real paying customers.

2. Create urgency and FOMO

While our regular tickets were $499, we launched with a limited-quantity Super Early Bird pricing at $299. Our assumption was that if we sold out Super Early Bird pricing within a day, the rest would follow. So we promoted it it aggressively across all channels and accomplished our first goal.

3. Leverage and grow your email list

I can’t say this enoug21`431`42qh, but dedicated emails were the biggest driver of revenue… they generated over 75% of the sales.

4. Leverage your speakers

Combined, our speakers had a social following of over 10 million. So getting them to promote us was huge.

5. Leverage your community

Create a list of all the local accelerators, incubators, coworking spaces, community organizations, meetup groups and influencers. Essentially, a list of everyone who has influence over your target audience.

6. Retargeting

While we didn’t have a blog of our own, we shared a ton of content across email, twitter, LinkedIn, and Facebook, related to our theme written by our speakers and other big influencers. But how do you capitalize on other people’s content?

7. Press

Getting press for your events can be tricky; however, our advantage was it was an event for a local non-profit plus the angle was relevant for local tech press. Simple email pitches to influencers and reporters got us some early coverage.

How to shop for a conference venue?

After you have a more specific idea about when your conference will take place and how many people you want to attend, you can then begin to shop for an appropriate venue. Keep in mind that your venue selection will also determine your catering and audio/visual costs. This is because most conference centers and event hotels require you to use their in-house services for any on-site events.

How long does it take to organize a conference?

The entire process can take a couple of years depending on the size of the group, but it is conceivable to launch a successful conference in a single year if you can make swift decisions.

What is a conference floor?

Conferences typically feature an exhibition area or convention floor where sponsors and vendors rent space to promote their products. This can be a very lucrative opportunity for your conference if you organize everything well. Keep in mind though that an exhibition area will require a significant commitment of both time and resources, so make sure you are prepared to manage the needs of multiple vendors before you commit to this format.

What is the reality of planning a conference?

The reality of planning a conference is that, without any experience, you can lose a lot of time over-thinking each little detail while overlooking more important issues.

How to make a conference plan?

Step 1: Craft a Vision of Your Conference. Every event begins with a vision, but you’ll need to transform your vision into words and numbers in order to measure costs and make informed planning decisions. First, you need to start with the event planning basics like who, what, when, where and why.

Why is attendance important in conferences?

Even the most popular conferences must effectively market their event to fill every seat in the house. Attendance is the single most important factor to the success of your event. Good attendance numbers bring revenue and sponsorship opportunities.

Do conference centers require overnight accommodations?

This is because most conference centers and event hotels require you to use their in-house services for any on-site events. Most conferences will need to provide some sort of overnight accommodations for guests traveling from outside the region.

1. Attract (or invite) the right participants

If you’re planning a public retreat, it’s a good idea to be clear about the goals of your retreat. The same goes or even if you’re inviting guests from your workplace or social group. Different men will want different things from a men’s retreat — and your female colleagues may have opinions on it, too.

2. Choose an inspiring venue on Peerspace

Host your event at a memorable location to get some space from the everyday world and bond in a transformative environment. From castles and cabins to yurts and churches, Peerspace is a great place to find unique event spaces of all kinds. Just search by event type, location, and capacity to find the perfect men’s retreat ideas near you.

Book the perfect retreat space

Peerspace is the easiest way to book the perfect retreat space. Enjoy the largest location library and hassle-free bookings today.

3. Get out into nature

While it isn’t a requirement that your retreat takes place in a remote location, there’s something about being in nature that encourages reflection and connection. Invite your attendees to slow down, put their phones away, and connect with their authentic selves outdoors.

5. Hold a sharing circle

Sharing circles are a great men’s retreat idea that can encourage vulnerability and reflection. A sharing circle is essentially a discussion group where each person gets a turn to share openly about something they’re struggling with. The important thing is to listen to each other without any blame or judgment.

6. Have communal meals

While hiring a caterer for your men’s retreat is an option, we think that meals are the perfect time to connect — both at the table and in the kitchen. Rent a Peerspace venue with a large enough kitchen, such as this Aspen-style cabin with spacious yard and kitchen in Nashville, TN (pictured above).

7. Plan a photoshoot

Photography is a great way to reflect on the way we see the world — and the way the world sees us. Plan a photography workshop at your men’s retreat, where your attendees can practice their nature or wildlife photography skills or re-examine masculinity in front of the camera.

NFL Superstars

The NFL Superstar Panel has become a staple of the Stronger Men’s Conference. Each year, we invite various NFL Superstars to share about their experiences, on and off the field, and about their journey with the Lord.

Friday Night Entertainment

Every year, we have the incredible opportunity to have awesome Friday Night Entertainment at the Stronger Men’s Conference – Boxing, Monster Trucks, Lumberjacks, and Bull Riding, just to name a few. We can’t wait to announce the entertainment for this year’s conference!

Conference Highlights

Join us as we look back on all the incredible things God has done at the conference in the past few years!


Leave a Comment