How to host a music conference

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Look over the conference schedule and find one or two panels that interest you and attend them. Speakers at conferences usually make themselves available to attendees after each session and you’ll get a chance to introduce yourself and ask questions. Make sure you’ve got your business cards or a thumb drive with your music with you just in case.

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How to host a successful online conference?

Choose An Exciting Conference Topic To host an online conference, you first need to select your topic and find your speakers. Like your “offline” conference, you need to find a great idea to intrigue your attendees and lead them to registration. However, what you should be careful about is that your conference needs to focus on something specific.

Why attend a music conference?

Music conferences are invaluable when looking to learn and to grow in the industry. There are so many types to choose from depending on what kind of thing you like – small and intimate, huge and overwhelming, hyper-focused or more general.

How do I choose a speaker for my Conference?

Reach out to your network to identify the speaker (s) who will best help you achieve the conference’s objectives and are within your budget (do not ask or expect professional speakers to appear for free). Review demo videos and talk with people who have heard this speaker before.

How can I promote my Conference?

Additionally, you can also promote your conference on relevant forums, use paid promotions to target a larger audience, or use influencer marketing to get the word out about your conference. You can also invite a VIP guest or an influencer to your conference.

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How do I host a music event?

How to Plan a Concert in 10 StepsEstablish goals. One of the most important steps when discovering how to plan a concert is establishing goals. … Create a budget. … Find the talent. … Pick a venue. … Apply for permits and insurance. … Finalize a date and time. … Determine what equipment is needed. … Create a comfortable environment.More items…


How do I host my own music festival?

7 Steps to Organizing Your Own DIY Music FestivalDetermine the Reason. You could organize a festival just for the sake of it, of course. … Gather the Lineup. … Add DJs, Vendors, and More. … Secure a Location. … Find Sponsors to Offset Costs. … Create a Marketing Strategy. … Prepare Yourself for the Actual Event.


How do I organize my music showcase?

How To Put On A Music Showcase, Full Guide To Plan, Set Up And Host A Great EventConsider Your Goal.Pick A Theme For Your Showcase.Send Out The Invites To The Show.Hosting The Event.Other Showcase Opportunities.Don’t Be Afraid To Talk To The People That Matter.


Are music conferences worth it?

If you’re an artist, especially an upcoming artist, attending a music conference is more than beneficial to your music career. You will not only go home with good memories but also with a stack of business cards and newfound opportunities. Most artists believe music conferences are not worth the price of registration.


How do you prepare for a music festival?

What To Pack For a Music FestivalCHOOSE SUITABLE BAGS. Before heading out to head bang, sway, or groove with the best of them, pack accordingly. … PREPARE TO STAND. … PACK CLEANSING WIPES. … CONSIDER WEATHER NECESSITIES. … BRING CLOTHING TO LAYER. … CARRY CASH. … PACK A WATER BOTTLE AND NON-PERISHABLE FOOD. … REST UP!


How do you throw a mini festival?

A Guide to Throwing Your Own Mini FestivalDecide on a location. First and foremost, you need to decide on a location. … Set up a main tent. … Light up the space. … Get some music going. … Hire some portable loos.


How do I plan an outdoor music festival?

Step 1) Create concrete goals for your festival. … Step 2) Determine your festival’s budget. … Step 3) Secure a festival venue. … Step 4) Book your festival’s lineup and vendors. … Step 5) Build out your marketing plan for your festival. … Step 6) Coordinate volunteers and on-site staff for your festival.More items…•


How do you showcase a song?

How To Promote Music in 2021Build a Website and Email List. Though social media is an important place for artists—every musician could benefit from a dedicated website. … Get on Playlists. … Create Content on Social Media. … Reach Out to Local Radio Stations, Blogs, and Podcasts.


How long does it take to plan a music festival?

Begin planning the event six or more months in advance. Secure big picture items such as festival goals, theme, and musicians three to six months out. Solidify details such as caterers, permits, and extra activities one to three months out.


What is music conference?

The International Music Conference (IMC) is a multiple day music conference held annually in Atlanta, Georgia. Formed in 2011, the globally focused conference is aimed at connecting the world’s leading entertainment professionals, including artists, producers, disc jockeys, executives, attorneys, media and many more.


What are musical conventions?

One of the primary conventions of a musical film is the idea of integration, or the idea that songs should fit naturally and logically into a narrative – when characters spontaneously erupt in song and dance, it should be as natural to them as speaking.


How do you make a homemade Festival?

Here are some ideas on how to achieve it!Get the lighting right. An instant way to create a chilled-out but ‘party’ atmosphere is using cool lighting! … Set up a photo booth. … Serve fun drinks. … Create a stage. … Have a ‘festival’ dress code. … Put on a a great spread. … Upcycle and get creative with decor.


How do you organize a festival event?

The Festival Organising Guidelines Creators Should FollowFind a gap in the market.Pick the perfect location.Book the right acts.Hire staff with experience.Consider on-the-day needs.Carry out a risk assessment.Sort your ticketing strategy.Plan your promotion.More items…•


How long does it take to plan a music festival?

Begin planning the event six or more months in advance. Secure big picture items such as festival goals, theme, and musicians three to six months out. Solidify details such as caterers, permits, and extra activities one to three months out.


How do you make an online festival?

Virtual Meeting Design: How to Run Your First Online FestivalDefine the program. … Find sponsors. … Identify the speakers and experiences. … Identify your communication partners. … Create partner kits. … Publish the event & start promoting it. … The technical backstage. … Run tests with your speakers.More items…•


Why are music conferences important?

Music conferences are invaluable when looking to learn and to grow in the industry. There are so many types to choose from depending on what kind of thing you like – small and intimate, huge and overwhelming, hyper-focused or more general.


What is the Do It Yourself conference?

At this conference, you will learn a ton and get a chance to network with like-minded artists, with the ultimate understanding that “do it yourself” doesn’t have to be as lonely as it sounds. The event promotes actionable industry education, access to the best brands in the music business, and an indie community that welcomes musicians of all ages and genres. You’ll learn from active leaders in the space, get one-on-one mentoring, make lasting connections, and walk away with both a plan of action AND the fire to get it done!


How many days is the songwriters event?

The event promises three days of performances, informational panels, and musical inspiration! The EXPO is renowned for providing aspiring songwriters and composers with networking opportunities, one-on-one feedback and real-world advice from established songwriters. It is an unforgettable and authentic experience.


What is the 60th anniversary of the Music Business Association?

The Music Business Association’s 60th-anniversary conference brings together global power players and industry enthusiasts committed to the future of music monetization for 100+ panels, presentations, workshops, private meetings, cocktail parties, live music, and more. They offer panels that breakdown the latest news in the music business all while teaching you how to apply it to your personal brand.


What is Canadian Music Week?

Canadian Music Week (or CMW as many refer to it) is an industry conference and music festival held in Toronto, Ontario, Canada.This conference leading annual entertainment event dedicated to the expression and growth of Canada’s music, media and entertainment industries. It has an amazing amount of panels, keynotes and showcases.


What is South by Southwest Music Conference?

The South by Southwest music conference allows attendees to explore the future of the music, media, technology, and cultural realms . Its mission is to bring all people together to talk about diverse topics and ultimately give insight into this ever-changing industry while fostering creative and professional growth. Plus it’s a great party.


What is the fold music conference?

This is the world’s largest gathering of the fold music industry and community. This conference’ s main purpose is to focus on creating and maintaining a conversation about spirituality in art, collaboration, and innovation. This is an amazing conference is a fantastic opportunity to see folk music in the amazing hotel room settings they offer.


How long does it take for a conference call to drop out?

If you voice during the call is filled with static, or dropping out every 2 or 3 minutes, it can not only be frustrating for you, but for the other person on the line as well.


Why do you stand up when speaking?

Just like a presentation, standing will give you greater confidence when speaking, along with an increased focus. Standing will allow you to communicate your thoughts clearly, while still controlling the conference.


Can you be distracted during a conference call?

During a conference call, it can be easy to become distracted and sidetracked. Sometimes when people go on tangents, minds can wander off and people start to become disinterested in the meeting as a whole.


Step 1: Develop a conference program and invite speakers

You start off the same way you always do – putting together the agenda by identifying relevant topics and recruiting speakers. The advantage of hosting a virtual conference is the fact that you and your speakers are no longer limited by the geographical location.


Step 2: Pick out the best virtual event platforms for your needs

Picking the best virtual event platform depends on the size of your event, your budget, and the features you are looking to utilize. For example, Hopin allows you to sell event tickets, analyze event data, and offer your attendees a number of interactive tools like a live chat function and breakout rooms.


Step 3: Advertise your virtual conference

Use all the same channels you would normally use for an offline event. This includes email marketing campaigns, paid advertising, search engine marketing, media partnerships, affiliate marketing, etc. However, keep in mind that you can now vastly increase the scope of your promotional efforts.


Step 4: Test your tech

Even the best virtual event platforms can glitch if set up wrong. Check, double-check, and triple-check everything! Do test runs, train your speakers on how to use the platform, and learn its every single aspect. There really is no such thing as being overprepared when it comes to hosting events, be they in-person or virtual ones.


Step 5: Host your event

When the day arrives, make sure you have enough staff support to manage the event. The bigger the event, the more people you will need. Make sure you have clearly assigned roles. For example, someone in charge of moderating the chat, another person for technical issues, a third person to keep track of speakers, and so on.


Step 6: Do your post-event attendee care

Any event, be it online or offline, should strive to strengthen and expand a network. This, in turn, requires engaging your attendees before, during, and after the event. Make sure to send them the conference materials as soon as the event is over and keep them updated on relevant industry developments long after the event.


What is a Virtual Conference?

People often confuse a virtual conference with a virtual meeting or a meeting. Generally, virtual conferences are hosted online and include live sessions, panel discussions, demos, and more. The purpose of virtual conferences is lead and demand generation, adoption and retention, brand awareness, and relationship building.


How do you create a virtual conference strategy?

You will come across many free webinar platforms online. Although they are free, they do not provide all the requisite features needed to host a large-scale virtual conference. Here is a checklist that you must run through before choosing your pick:


Parting Thoughts

And finally, don’t be afraid to go virtual. The world is changing rapidly and you will need to buckle up and pace up with its offerings. As you rebuild your event programs and look to the future, take advantage of virtual events and experiences. Follow these six steps and you are halfway through a stellar virtual conference anyways.


2. Create your wish list

In an ideal world, what would your conference look like? Jot down details such as location, speakers, number and quality of participants, food, and fun activities.


3. Draft a budget

How will you pay for your event? Investigate any resources you can use for free (such as donated space) and what you can charge participants to cover costs and still make a profit (if that is a goal).


4. Choose practically

Cost will obviously be a factor in choosing where to hold your event and what services to provide, but so will attendance. You want to select a location that is either in the same city as many participants, or close to it.


5. Work with vendors

Begin working with the service providers of the items in your budget spreadsheet as early as possible.


6. Find speakers

Reach out to your network to identify the speaker (s) who will best help you achieve the conference’s objectives and are within your budget (do not ask or expect professional speakers to appear for free). Review demo videos and talk with people who have heard this speaker before.


7. Set the agenda

Draft a detailed timeline for your conference that starts early (8AM is reasonable) and ends early (4PM). Schedule a mix of formal speakers, small group workshops, and free networking time. Plan to feed your participants every few hours, either with a full meal or a break snack.


8. Market your event

Create a logo and color scheme for your event, and display it on an event website with online registration. Rally your troops to spread the word through e-mail and guest posts in online media targeted to your audience. If appropriate, make use of local event listing websites.


1. Choose An Exciting Conference Topic

To host an online conference, you first need to select your topic and find your speakers. Like your “offline” conference, you need to find a great idea to intrigue your attendees and lead them to registration. However, what you should be careful about is that your conference needs to focus on something specific.


2. Find The Right Online Conference Platform

When you select your topic and find your speakers, it’s time to get the right tools to make it happen.


3. Choose An Email Marketing Platform

When you select your online conference software, you should also find an email marketing service provider (ESP). The reason why you need an email marketing platform is because of your conference’s lead-generating abilities.


4. Promote Your Online Conference

If you have a mailing list, then the easy thing to do is create an email campaign to get your audience to sign up. What you need is copy that will let your subscribers know what your online conference will be about and a clear CTA to let them register and boost your conversion rate and ROI.


5. Collect Valuable Feedback

To call your online conference a success, you need to know whether it resonated with your attendees or not. Collecting feedback will show you if they found it useful and whether you should improve your conference hosting recipe for the future.


Conclusion

In 2021 virtual events are more successful than ever. Be it due to the convenience they offer or due to the new COVID-19 situation, knowing how to host an online conference will give you access to a cost-effective channel to reach a bigger audience.


How to plan an amazing conference?

To plan and execute an amazing conference or corporate event, you need to first decide specifically what you are trying to accomplish. Ask yourself what type of conference attendee you want to attract, as well as how you can make sure the conference relates to your brand.


What to do after a conference?

It is so important to document and track all the successes you had and any shortcomings that arose during your event. The more you learn, the more you can improve.


How to tell if your attendees had a good time?

There is no way to tell if your attendees had a good time without asking them. This is when an online survey can help you learn how your event did. Create an online survey that asks questions about specific topics like location, food, session and speakers, and general feelings about your conference.


What are fixed costs in conference planning?

There are many fixed costs in conference planning that will inevitably make up the most considerable portion of your event budget. These costs are not typically affected by the number of attendees at your event — they are what they are.


Why is it important to have a keynote speaker?

Securing your main speakers is incredibly important because you can’t effectively build your event schedule and marketing plans without them.


What is conference planning?

Conference Planning: A Step-by-Step Checklist for Success. Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, …


How is an event date determined?

Most of the time, an event date is determined by a venue’s availability. However, if the date is more important than the venue, you will need to prioritize finding a venue that accommodates that date. Once you have your venue/location and date set, it’s time to rally the troops to make this event happen.

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