How to host an effective supplier conference


The first step in planning an effective supplier conference is a clear statement of its purpose.Next, the host should invite those suppliers most impacted by the primary topic, or with the greatest ability to impact it. You may be surprised to learn that there’s no need to invite all suppliers for the entire conference.


How to plan a successful seminar or conference?

This is one of the most important parts of planning a seminar or conference. Attention to detail will save you from financial setbacks, so it is imperative that you don’t underestimate or overestimate costs. If you have ready funds specifically allocated for your event, then you can work around that budget.

How to choose the best catering company for a conference?

You want to be sure that the catering company can handle the logistics on the day of the event. Your best bet is to find a local company close to the conference venue to avoid potential traffic-related issues and delays.

Should you bring a supplier’s attorney to a procurement meeting?

If the supplier’s attorney will be there, you would know to bring one to represent the procurement team as well. Knowing in advance the list of issues that will be discussed gives you more time to prepare the necessary information and answers.

How to choose the right vendors for your event?

First thing first is do research! You can’t merely googling your potential vendors then straightly invite them to your event. Do a research of the background of the company, the engagement rating to the customers, the product or service they have. Make sure you are picky when you want to cooperate with the vendors.


How do you host a successful conference?

Friday Finds: 8 Foolproof Conference Planning Tips & a Checklist for SuccessMake sure the venue aligns with the event. … Give every attendee a leg up on networking. … Build a detailed content plan with unique takeaways. … Create your conference marketing tree. … Spare yourself the most common conference planning headaches.More items…

How do I host a business conference?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…

How do you organize a conference checklist?

The Conference Planning ChecklistStep 1 – Settle on a theme.Step 2 – Design the delegate journey.Step 3 – Identify your team and set roles.Step 4 – Settle on a date, venue and budget.Step 5 – Book the right venue.Step 6 – Select the right conference technology.Step 7 – Arrange people and services.Step 8 – Book speakers.More items…•

How do you plan a one day conference?

last 6 months in the planning conference pathSetup Summit organizing Committee.Find Sponsors.Lock the Venue and Date.Launch a website for the event.Create pages for the speakers, theme, Venue.Then promote your event.

What should be on a conference checklist?

GeneralDetermine conference name and main topics.Determine the location.Set the conference time-scopes (dates)Set the daily start and end times.Create preliminary budget.

How do I host a small conference?

How to organise a conference in 10 steps (with templates)Formulate your event strategy. … Embrace conference technology. … Delegate, dammit. … Think through your budget and pricing model. … (Carefully) choose your venue. … Build a website that does your conference justice. … Invite your speakers and authors. … Get your reviewers onboard.More items…•

How do you create a conference theme?

5 steps to inspire your conference themeThink about your industry. You don’t want to run a conference that’s too similar in nature to your competitors. … Know your audience. Who’s attending your conference? … Tie your theme into the location. … Consider your venue. … Rally around a great tagline.

How do you organize seminars and conferences?

8 steps to organise your seminar!Know your goals. Defining the seminar’s goals is a critical first step. … Define who your attendees are. … Make budget forecasts. … Choose the right date. … Find a suitable venue. … Use an online registration solution. … Organise activities. … One guiding principle: Communication.

How do you prepare a workshop checklist?

Workshop Leader ChecklistSet the goals and objectives of the workshop.Set the scope of the workshop program.Decide what participants will create/submit for the resource collection.Set the selection criteria for workshop participation.Write the application questions.More items…•

How do you plan and organize an event?

In this blog post, we’ll guide you 13 key steps needed for planning your event:Develop Your Event Goal and Objectives.Organize Your Team.Recruit & Train Volunteers.Establish Your Budget.Set the Date.Create an Event Master Plan.Choose Your Event Software.Book Your Venue.More items…•

What is the highest priority for a conference?

One of the highest priorities for a conference is ensuring that your sponsors have the best experience possible. Do this through weekly emails that update them on important conference news, and provide them with everything they need to promote the event to the fullest.

Do you need to be a sponsor for a company?

A company does not need to be a sponsor in order to drive attendance to your event. Search for brands and groups whose focus is tangential to yours. For example, local chambers of commerce, Rotary Clubs, Little League, PTA, etc.

How to organize a vendor event?

1.1 Set your objective. 1.2 Choose the right platform. 1.3 Let your partners involve early. 1.4 Set a good date for the event. 1.5 Start marketing and promoting your event. 2. Planning a vendor fair.

What is virtual event?

A virtual event is an event that occurs online rather than physically. It is a great opportunity to get in touch with global audiences using live webinars, chat tools, and more. Whether you are about to organize a virtual event for the first time or you’re looking for tips to sharpen your skills, the question is- what does it take …

Do you need vendors for an event?

It’s not always you who approach first the vendor to invite them to be the part of your event. Change your mindset that you don’t need vendors for event, but the vendors need you through your event. Then, how to get vendors to come to your event easily?

Can you have a virtual vendor event if you don’t set the right time?

However, when it comes to virtual vendor events, it is all about the timing. If you don ’t set the right date or time, it is unlikely for people to show up for the event.

How to cater to the common needs of your target audience?

Be prepared with contingency plans and to play it by ear—never lose your cool. Seminars and conferences are great ways to cater to the common needs of your target audience. You can take advantage of its benefits when you know how to conduct seminars and conferences the right way.

Why send out e-invites?

You can also opt to send out e-invites to save on printing costs. Marketing your event is also time-bound, so you should give a deadline for registration or attendance confirmation. This will allow you to project the number of attendees you will have, and help you in preparing enough seminar materials.

Do speakers have to be celebrities?

Your roster of speakers do not necessarily have to be celebrities, but having influential speakers certainly, won’t hurt.


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