4 Ways to Improve the Conference Room Experience
- Make the Calendar Virtual. After establishing a new conference room, it’s tempting to tape a paper calendar on the wall. …
- Install Adjustable Cameras. Virtual meetings have become a crucial part of office life. …
- Improve Your Furniture. …
- Establish Best Practices. …
- Clear communication. …
- Have a Code of Conduct (and train staff on what that means) …
- Make sure the content suits the expected audience. …
- Provide a more accessible environment. …
- Keep all schedules up to date and complete. …
- Get a good conference app.
How can I improve the conference experience of my attendees?
We’ve come up with a list of 10 tips for improving the conference experience of your attendees. Most require some thought—but not a lot of effort—leading to a really good return on your investment. 1. Clear communication Short of getting your list server blacklisted for spamming, over communicating with your attendees is almost impossible.
How can we improve the way we do meetings?
We have to improve the way we do meetings. This means creating a meeting plan of action. It’s finally time to say goodbye to terrible meetings and usher in a new way of doing things! This is why I’ve put together Meetings 101. Before the Meeting Assess the reason for the meeting.
How do you approach a conference?
The way you approach the event, the sessions you choose, and the people you talk to all depend on your reason for being there. Figure out that objective before you hit the conference floor. 2.
Why go to a conference?
You’re going to a conference. So you need to know how to get the most of it. This article covers conference tips that help you use conferences to achieve personal, professional, and business goals. You’ll learn things like: There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”
How can we improve the conference?
Without further ado, let’s dive into our 30 best conference tips.Figure out what you want to get out of the event. … Figure out who you want to meet before the event. … Connect through pre-event social. … Sleep. … Manage your diet. … Go to the gym. … Stay at the conference hotel. … Set up an event outside the conference.More items…•
How can virtual conferences be improved?
Photos courtesy of the individual members.Allow Attendants To Connect Before The Meeting.Start With Fun.Keep Meetings Interactive.Invite Guest Speakers.Give Everyone A Chance To Present.Engage All Participants In Conversations.Guide Attendees Through A Meditation.Keep Virtual Meetings Short.More items…•
How do I make an online conference fun?
9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…
What makes a virtual meeting successful?
Prepare in advance to have a clear purpose and lead for the meeting. Send a detailed meeting agenda or any pre-reading well in advance so everyone knows exactly why they are there and how they can contribute. Keep the meeting on track, focus the group on the task at hand and avoid going off on tangents.
1. Keep Costs in Line
Charge an exhibitor fee that is in line with similar conferences. Conference organizers should take into account a lot of factors, including travel, hotel, food costs when choosing a venue.
2. Plan Layout Carefully
Usually the top priority for exhibitors is to get a high number of warm leads. Getting lots of foot traffic past your booth is crucial to gathering leads. The layout of the vendor spaces is important, especially in relation to important things like food and snacks. Recently,.
4. Be Creative With Incentives
There are lots of ways conferences can give attendees incentives to interact with exhibitors. Sometimes they organize “scavenger hunts” with prizes when attendees collect stickers from a certain number of vendors. Sometimes vendors are given the drink tickets for happy hour to distribute to attendees who visit their booth.
5. Respect Exhibitors, Attendees, Staff
Exhibitor fees and sponsorships generally provide the majority of funds for a conference. Without the exhibitors, there wouldn’t be a conference. Attendees are there not only to learn by attending informative and engaging presentations and sessions, but also to find out about new resources, products, and anything that will make their lives easier.
Creative conference ideas to make a conference better
I recently ran a workshop in Washington, DC called Reinvent or Refresh Your Conference! for conference organizers. In essence, how to make a conference better? We had about 20 people responsible for planning or organizing a conference for their organization. This included people organizing conferences with dozens of attendees to tens of thousands.
How can we plan a successful conference? How to make a conference better? What do we need?
How to engage attendees with exhibitors and the session – A big reason there’s a bifurcation between sponsors and exhibitors and what will call regular attendees is that exhibitors have a financial incentive to stay by their booth if they’re not going to be somewhere else where they’re making contact with attendees.
1. Use an Ethernet Cable
If your colleagues and friends always tell you that your audio or video is breaking up, your internet connection could be the culprit. If you’ve checked internet speed and it meets or exceeds the minimum requirements of the call software, connecting your computer using an ethernet cable may help.
2. Move Closer to Your Router
When an Ethernet cable isn’t an option, try moving your router closer to your device or vice versa. Distance and other obstacles between your device and your internet connection can really slow you down and give you spotty service, so reducing the obstacles can help.
3. Disconnect Unused Devices
When you have a house full of electronics connected to your Wi-Fi, it can be very taxing on your bandwidth, especially if there are software updates running or your kids are watching Netflix while playing games on their iPads.
4. Use a 4G or 5G Hotspot
If you have a smartphone with a large data plan, you can use your phone as a hotspot. This is not recommended if you have a small amount of data, as streaming video can eat through your monthly allowance very quickly.
5. Upgrade your Video Call Software
If your video calls are laggy or certain features aren’t working like they used to, it could be time to update your video call software.
6. Check Your Internet Speed and Bandwidth
Internet Speed and bandwidth will have an impact on everything you do that requires a connection. If you’ve tried all of the tips above and you’re still experiencing issues, you may need to ask others in your household to pause their internet time to free up bandwidth.
7. Use a Wi-fi Extender
If your internet speed is sufficient and you can’t run an Ethernet cable or move closer to your router, you can also try using a Wi-fi extender to help your connection reach areas that have poor Wi-Fi coverage. All you need is the hardware and a power source to get the extender up and running.
1. Make the Calendar Virtual
After establishing a new conference room, it’s tempting to tape a paper calendar on the wall. This strategy might work for businesses with only a handful of employees, but larger companies will quickly run into problems.
2. Install Adjustable Cameras
Virtual meetings have become a crucial part of office life. Any modern conference room should have a dynamic camera for streaming meetings. It will adjust its angle by pivoting as the speaker paces, zooming for clarity as needed.
3. Improve Your Furniture
Even with the latest technology, no one can take a meeting room seriously if it has cheap furniture. Employees must feel comfortable to collaborate. Cushioned seats with back support should surround a table that commands the room.
4. Establish Best Practices
After creating a conference room, the last thing every business should do is establish a set of rules. If everyone operates under the same clear guidelines, it’s easy to manage the meeting space. No one will book the room for an entire week or leave lunch leftovers rotting on the table.
Listen to Employees
After using these tips to improve the conference room experience, listen to employee feedback. An open line of communication will fine-tune the process so it works for everyone.
How to Make Conferences (Online and In-Person) More Interactive
As mentioned, the success of all events, virtual or in-person, comes from audience engagement, where you give attendees opportunities to interact with each other and connect to your brand. After all, events are meant to spark networking, questions, and learning.
Below Is a List of Our Top 20 Interactive Virtual Conference Ideas To Ensure Your Online, In-Person, or Hybrid Event Is a Success
Your audience likely uses social media, like Facebook and LinkedIn, to engage with their friends, family, and professional network. That’s exactly why this sits at number one on our list of virtual conference ideas.
Which Interactive Conference Ideas Will You Use to Make Audience Engagement a Key Component of Your Virtual or Hybrid Event?
Now that venues are opening back up, you can implement these interactive conference ideas to transform your next event into a truly hybrid experience for your audience.