How to moderate a conference call


 Take the call in a quiet place, and put your phone on mute to block any noise when you are not speaking.  State your name before speaking.  Be prepared for the meeting with copies of the agenda and any other relevant materials.  Be courteous to other participants, do not talk over the voices of others and be mindful of meeting timelines.


What is a moderated conference call?

Also known as Operator Assisted conference calling, this conference call service provides enhanced attendee management and call controls. For more details on what a moderated conference call is, read this article.

How do you run a successful conference call?

Make sure the right people are on the call. Keep the call concise and on point and moving along. Have a designated note-taker. Start and end on time. Since Mediacurrent is a distributed company, conference calls are the norm for our remote team members.

What are the best practices for leading meetings and conference calls?

There are plenty of blog posts about best practices for leading meetings and conference calls. These are the oft-spoken items that should be quite familiar to anyone who has conducted even a cursory Google search on the topic: Make sure the right people are on the call. Keep the call concise and on point and moving along.

Who are people called upon to conduct conference calls?

People in all sorts of roles are called upon to conduct conference calls at one time or another.


How do you moderate a conference?

10 Practical Tips for Every Event ModeratorDo thorough research. … Know your participants. … Prepare the perfect opening line. … Memorize the speakers’ names. … Be radically neutral. … Be the bridge between the speaker and the audience. … Allow the audience enough time to formulate questions. … Always ask one question at a time.More items…•

How do you successfully facilitate a conference call?

As the Facilitator: Description of Action: Prepare thoroughly Organize the same way you would for a regular meeting. Initiate the call Plan to call other participants at least 5 minutes ahead of the start time. the needed documents in front of them. If you have time, do a check-out at the end of the call.

What does it mean to moderate a call?

Moderated conference calls are audio conferencing events monitored and managed by a live operator. Also known as operator assisted conference calling, this conference call service provides better meeting management for large events with enhanced control and productivity.

What is a moderator on a conference call?

Being the moderator does not mean you’re the conference call’s main attraction. Avoid talking too much and remember that the audience came for the speaker/s and not the moderator. A moderator’s job is to guide the speakers. Make sure to keep the introduction concise.

What do you say when you start a conference call?

Opening the meeting – What do you say to start a conference call?Hello, everyone. Allow me to make a roll call before we start.Hi, everyone. … Now that we’re all here, I think we can start.I think everyone’s connected now. … I would like to welcome everybody here today.

How can I be a good moderator?

How To Be a Great ModeratorDon’t over-prepare the panelists. … Do prepare yourself in advance. … Never let panelists use PowerPoint. … Never let panelists use anything special. … Make them introduce themselves in thirty seconds. … Break eye contact with the panelists. … Make everyone else look smart. … Stand up for the audience.More items…•

How do I start a moderator?

The Beginner’s Guide to Moderating a Panel DiscussionDo thorough research on the topic. … Meet the speakers before the panel. … Manage time effectively. … Start with a powerful opening. … Be strictly neutral. … Mix in audience questions throughout the debate. … Don’t be afraid to cut the panelists off.More items…•

How do I become a good online moderator?

Below, we review some of the qualities of a great online moderator:Encourages respondents to feel “social” … Keeps a close eye on the most minute linguistic details. … Mediates when respondents clash. … Probes for information without “leading the witness” … Discerns between valuable insights and irrelevant discussion.

Why do we need a moderator for audio conferencing?

Operator Moderated Audio Event Conference calling helps you get people on the same page and aligned with team needs quickly. When you want a list of names and contact information from callers, operator-moderated conference calls are the only way.

What is the role of moderator in a presentation?

To ensure that the group project runs smoothly on the day of the presentation, the group ought to designate one of its members as “the moderator.” This person is responsible for keeping the presentation organized, for making sure that the group follows its format, and for ensuring that all other group members do their …

How do I mute all participants in free conference call?

Press * 5 once to mute all callers on the line, callers may un-mute themselves by pressing *6. To disable participants from un-muting themselves, press *5 a second time or twice in a row.

What is the meaning of moderate and unmoderated in Truecaller?

The difference between moderated and unmoderated tests is that in the case of moderated tests you have to be present (on site, via Skype, etc.) to guide the participants through the tests, whereas with unmoderated tests you don’t need to be present, because the participants conduct their testing independently and, so …

What does it mean when you call someone and it doesn’t ring it just hangs up?

If this happens, it’s usually for one of two reasons: The phone is not on – either the battery died or the person has turned their phone off. The phone is in airplane mode – Airplane mode is a function the phone’s owner will use to disconnect it from the service.

What does it mean when you call someone and it doesn’t ring and goes to voicemail?

When you call, there is a telltale sign to listen out for. If you only hear one ring before the voicemail picks up, there are three possible reasons: their phone is off, they’ve set their phone to auto-divert to voicemail (i.e., they’ve enabled Do Not Disturb mode), or you’ve been blocked.

What does this content is moderated mean on Truecaller?

The displayed content is moderated meaning in truecaller. The moderation of content is when an online platform screen and monitors content generated by the user based on rules and specific platform guidelines to determine whether the contents should be published on the online platform or non- £ o.

How long should a panel discussion be?

With some luck, you will be consulted by the organizers on the types and number of panelists to use. Since panel discussions usually last from 45 – 90 minutes the rule should be less is more. If there are more than four panelists then there is bound to be repetition, and the panelists, who are hopefully established experts in their field, will not have enough time to get their points across. In addition, having fewer panelists will allow for more questions and interaction with the audience.

What is an informal exchange of ideas among experts?

While some events can simply be an informal exchange of ideas among experts, most have clear objectives, either for the organizers or the sponsors. Some events will cater to top executives in their organizations (especially on the first day after the opening), while others will be for mid-level employees.

Follow These Steps to Boost Your Conference Call Presentation

So, it’s time to start your 100-person conference call when suddenly you freeze up. You mumble a few words and then… silence. No one knows what to do, and the speaker doesn’t begin their presentation. You try to take questions, but you can’t hear anyone…

How to Start a Conference Call

Begin your call on the right foot with an organized, concise opening. Some of our favorite tried-and-true introductions include:

Dig into the Main Presentation

After that, the speaker will delve into whatever topic they have prepared. The key here is to allow the speaker to present their content in a way that the audience finds engaging from a remote setting. A few things to do along the way to engage the audience:

Managing Conference Call Q&A

Many virtual events feature a Question & Answer session to further engage their participants.

Closing the Conference Call Effectively

Once you’ve run through your program and question session, it’s time to wrap up the call in style. Make sure to provide attendees any relevant follow-up information and conclude with a strong call to action if relevant.

Why Clients Choose Us For Flawless Moderated Conference Calls

Honest Billing With NO Hidden Fees: Our rates are 40% less on average and we are one of the only providers that does NOT charge extra fees for unused lines or per call minimums.

What is a Moderated Conference Call?

Moderated conference calls are normally large-sized calls that are moderated by a team of operators. Also known as Operator Assisted conference calling, this conference call service provides enhanced attendee management and call controls. For more details on what a moderated conference call is, read this article.

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What to do before a phone call?

Before the call. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected . Technical difficulties during the call can throw off the rhythm of the conversation and waste everyone’s time.

How to start a small talk?

Don’t start unless the key people are there so you don’t have to repeat things. Begin with a summary of the agenda and purpose of the meeting . When appropriate, take time for everyone to make introductions being clear about position and role.

Can you use voice only on a conference call?

Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted. Don’t use a voice-only conference call when having a video call would make presenting your agenda or sharing ideas much easier.

Trust your conference calls to the event specialists

You will have help planning and hosting your conference call from start to finish. From planning to inviting guests and greeting them, to speaker introductions and managed question and answer sessions – we’ll be there.

Specially Trained Operators

Conference calling operators are specially trained to facilitate your call every step of the way. Accessible from around the world, our operator-assisted conference call service offers a huge conferencing capacity when required.

How to facilitate a conference call?

Before facilitating the conference call, coordinate with the speakers first about the meeting agenda and time allotment. Confirm their topic details and the coverage of the call. It’s also advisable to contact them one by one instead of communicating with all of them in just one email as this makes it easier to fix the overlapping of schedules. Afterward, send a summary email containing the final details to all speakers.#N#In addition, make sure the speakers are fully comfortable and address any issue they may have beforehand. It is not uncommon for a speaker to veer off or go on for more than their allotted speaking time, so it will be useful to communicate how you can relay this to them during the conference in a discreet and polite manner. Learn how to intervene at the right time, and make sure to do it respectfully.

How to be a good audio conference moderator?

Be alert at all times to solve any technical problems that may arise.#N#Being a moderator definitely isn’t an easy job as it involves a lot of duties before, during, and after a conference call. For those who are still inexperienced with moderating, they can opt for an operator-assisted conference call service. However, it’s still important to learn how to be a good moderator as it can serve as a good asset for future audio conferences.


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