How to prepare yourself for a scientific conference

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10 Tips for Attending Scientific Conferences.

  • Define Your Goals. Are you stepping into the job market? Are you looking for a mentor, or for collaborators? Whether you aim to network, share your …
  • Plan Ahead.
  • Choose the Right Sessions.
  • Apply For Travel Awards.
  • Socialize and Network.

Top 10 Tips to Make the Most of a Scientific Conference
  1. Embrace the craziness. …
  2. Recognize that you can’t do everything. …
  3. Network as much as possible. …
  4. Step out of your comfort zone. …
  5. Practice your presentation. …
  6. Balance your meetings. …
  7. Explore beyond your main research focus. …
  8. There will always be someone better than you.
Jul 27, 2017

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Answer

How to plan a successful scientific conference?

When planning a scientific conference that attracts international delegates, choosing a location that is easily accessible from around the world is vital. If the city offers additional cultural and historical interest, this will also help your event to stand out.

How do I prepare for my first conference?

Use your dead time (eating a meal alone, on the airplane, find a time to do this!) to plan and schedule where you want to go and who you want to speak with at the conference. You don’t have to stick to the schedule but having it mapped out will provide some structure. Remember – the plan is nothing but planning is everything!

How can I attract more scientists to my Conference?

The conference sector is highly competitive, and it’s often difficult for scientists to take time off from their teaching or research programmes. To make your event more tempting, you need to prioritise high-quality opportunities for learning.

How far in advance should you plan your next Science Conference?

Deciding to attend a science conference is rarely going to be a last minute decision, so give attendees plenty of time by planning your meeting preferably at least twelve months ahead.

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What do you do in a scientific conference?

10 Things To Do at Every Scientific ConferenceSubmit a Poster or Talk Abstract. … Dress Professionally. … Bring Business Cards. … Download and Use the Event App. … Arrive When Registration Opens. … Sit Near the Front. … Take Notes. … Ask Questions.More items…


How do I prepare for my first conference?

How to prepare for your first conferenceRequest a travel budget. … Book in advance. … Study the conference schedule. … Identify who to talk to. … Plan some downtime. … Pack your clothes. … Explore the city. … Go with your presentation ready.More items…•


What should I bring to a research conference?

Here is some advice I’ve put together based off of my own experience:Ask your peers for advice. … Bring a formal and a not-so-formal outfit. … Try on different outfits at home before you leave for the event. … Wear layers. … Make sure to bring an umbrella. … Wear comfortable shoes. … Bring Band-Aids. … Have fun.


How do I get the most out of an academic conference?

6 Tips to Get the Most Out of a ConferenceThink About Your Goals. Consider your priorities for a conference. … Choose the Right Conferences. There are several different types of conferences and they each have their own strengths. … Plan Your Time. … Networking. … Don’t Neglect Twitter. … Take Notes. … Follow Up.


What are 4 things that you need to consider before the conference starts?

What to do Before Attending a ConferenceMindset, Attitude, Energy. … Documents, Schedule, Sessions. … Meeting Specific People. … Cards, Handouts, Branding Statement. … Opening Questions, Conversation Starters, Chit Chat. … Random Time. … Social Media Strategy. … Content Marketing Plan.More items…•


How should I dress for a science conference?

The dress code in most academic events (conferences included) is often called “academic casual”, and is not very strict. If you want to be sure to avoid any gaffe, just stay away from the short pants and T-shirts (overly casual), as well as full suits and ties (overdressed).


What should a woman wear to a conference?

Although women generally have a bit more leeway in terms of conference clothing than men, there are several professional staples that can help you look your best. Think blouses, cardigans, blazers, button-downs, dress pants, wrap dresses and pencil or A-line skirts. Don’t feel pressured to adhere to a certain look.


How should I dress for a conference presentation?

What to Wear for a Presentation: 10 TipsDress to Feel Good. First and foremost, wear something that makes you feel great. … Dress to Look Good. … Dress for the Audience/Venue. … Dress for Your Brand (Who You Are) … Avoid Brand New Clothes. … Don’t Try to Be Hip if You’re Not. … Keep it Simple. … Wear Something that Holds a Lavalier.More items…•


How do you attend a science conference?

10 Tips for Attending Scientific ConferencesDefine Your Goals. Are you stepping into the job market? … Plan Ahead. Don’t wait until you’re at the conference to plan your activities—start early. … Choose the Right Sessions. … Apply For Travel Awards. … Socialize and Network. … Get Some Rest. … Plan Accommodations Wisely. … Present Your Work.More items…


How do you attend a successful conference?

Gain Visibility. … Build Stronger Relationships. … Get Briefed. … Choose the Right Sessions. … Remember What You Learn. … Connect With the Speakers. … Schmooze at the Social Events. … Put Away the Smartphone.More items…


How do you attend a conference meeting?

Guide to attending your first conferencePlan ahead. Once you’ve selected the right conference for you, you’ve got to start planning. … Know what you want from the event. … Pick your meetings carefully. … Attend sessions. … Give yourself some free time. … Use social media. … Embrace the social side. … Follow up.


How do you attend a conference?

10 Tips for Attending Scientific ConferencesDefine Your Goals. Are you stepping into the job market? … Plan Ahead. Don’t wait until you’re at the conference to plan your activities—start early. … Choose the Right Sessions. … Apply For Travel Awards. … Socialize and Network. … Get Some Rest. … Plan Accommodations Wisely. … Present Your Work.More items…


How do you prepare for an international conference?

Here is our advice on preparing for and attending an international conference.It’s likely that English will be the most commonly used language. … But having a little of the local language is useful too. … Native English speakers, simplify your language use. … Research maps and transport before you leave. … Get the know the city.


What happens in academic conferences?

An academic conference is a one-day or multiday event during which researchers present their work to each other. Conferences are an important way researchers stay connected to others in their field and learn about cutting-edge scholarship.


Selecting a venue

Scientists, doctors and researchers receive a large number of invitations to conferences, so you need to make your event more appealing than the competition. When planning a scientific conference that attracts international delegates, choosing a location that is easily accessible from around the world is vital.


Timing is crucial for your science conference

Deciding to attend a science conference is rarely going to be a last minute decision, so give attendees plenty of time by planning your meeting preferably at least twelve months ahead.


Scheduling for a successful conference

It’s a good idea to have fewer, more extended talks rather than more numerous, shorter ones as this allows time for plenty of ground to be covered without rushing.


Provide multiple opportunities for learning

The conference sector is highly competitive, and it’s often difficult for scientists to take time off from their teaching or research programmes. To make your event more tempting, you need to prioritise high-quality opportunities for learning.


How many oral presentations are there at LPSC?

At LPSC, there were four oral presentations occurring simultaneously each day and only two evenings with poster sessions. Unless the research you’re presenting is about cloning yourself, you can’t be everywhere at once at a research conference.


Did the Planetary Science Laboratory have lunch?

The Planetary Science Laboratory students attended a Martian lunch on the first day of LPSC. More than 30 students and early career scientists attended. Daniel Lo, a University of Arizona graduate student and organizer of the Martian student lunch, said that the motivation for the lunch was to meet up with colleagues from other schools, especially as he considered which schools to apply to next.


1. Plan well in advance

Preparing for a conference is usually a highly complex task that requires early planning. You should start preparation at least six to eight months in advance, so you can make sure that everything is in place in due time.


2. Form an organizational team

It usually takes a large team to properly prepare for a conference, so you need to form groups of people with specific tasks. The roles you are most likely to need in your conference committees are:


3. Define what the conference is attempting to achieve

A conference needs an agenda and a clear set of goals it aims to accomplish. Some of the most widely-pursued goals by conferences are:


4. Create a business plan based on the available budget

After estimating how much money you have at your disposal, you need to plan how it is spent. The first things that need to be budgeted in are the conference’s venue, catering and fees for prominent speakers.


5. Pick a date

Choosing the right date for your conference depends on several factors. However, before considering the date you need to decide on how many days the conference lasts. As a general rule, a conference with less than 300 participants can be conducted in a single day, while those with around 300 participants or more typically need two or more days.


6. Choose an appropriate venue

After the date is set, you can find and book the right venue for the event. The main factors that need to be considered when picking the venue are:


7. Book your speakers

Most conferences center on speakers that are regarded as top figures in their professions. They are usually the ones who make it attractive for others to attend the conference, so they need to be booked well in advance.


Where to rehearse a conference talk?

If possible, try to also rehearse your talk in a room or a space which is different from where you usually are at your institute. It could be an empty classroom or lecture hall. This will already give you a feeling of how different it is to present in a room you are not familiar with in the preparation phase, which will be the case for your conference talk.


How to get used to a conference room?

Conference rooms and halls have a special atmosphere that can rub off on presenters. Checking out the exact room where you have to present will help you to get accustomed to the special set up of the room: How is the audience seated? Where is the presenter desk? How large is the room? … All these things impact you during your talk. Check it out the day before or at least an hour before your talk, and it will help you to cope with any of its particularities. Also, don’t forget to test your presentation file in the room – whether from your own or from a presenter laptop. Does your presentation display well?


How to introduce yourself in a talk?

At the beginning of your talk , welcome the audience and tell them how grateful you are they are all here to listen to you. Introduce yourself very briefly, unless a chair person has done so already (if so, thank the chair for the nice introduction). Address the audience again at the end of your talk and offer to answer questions.


How to check how long a presentation is?

Use a watch to check how long your presentation is. Start checking your time once you have some fluency in your delivery, so only after a couple of rehearsal rounds. If your talk is too long, cut something out. Only you will miss it.


How to write a research presentation?

Typically, you start with a short intro about yourself, the topic and the specific research question that you addressed. Then, you follow with what you did and what you have found . Towards the end, you state your key message that you want the audience to remember. Probably, you also want to point out some of the open questions that resulted from your work. Make sure you have a clear beginning and a clear ending.


What is the first presentation?

The first presentation is a unique experience. It’s a right of passage that all researchers go through at some stage. Whether it’s your own motivation that brings you to a conference presentation, or a supervisor encourages you to go for it, it’s a great thing to do. For the first time, you”ll actively interact with your academic peers …


How to present a lot of text on a slide?

Reduce it to a minimum, i.e. a few keywords on slides and learn the rest by heart so you can present it fluently. Put the text in a large font size , usually much larger than you think necessary. If you end up with slides that contain only a few words in large text size – nobody will be unhappy, because it is easier to follow.

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