How to present a conference poster

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Tips for presenting your scientific poster at a conference

  • Be welcoming. You should do your best to stand at your poster for the entirety of the conference poster session. …
  • Engage your audience. …
  • The “elevator” pitch. …
  • Creating a story. …
  • The importance of practice. …
  • Check the audience’s understanding. …
  • Dress for the occasion. …
  • The handout. …
  • Expand your network. …
  • Dealing with feedback. …

Full
Answer

How to prepare your poster for a scientific conference?

Tips for presenting your scientific poster at a conference

  • Be welcoming. You should do your best to stand at your poster for the entirety of the conference poster session. …
  • Engage your audience. …
  • The “elevator” pitch. …
  • Creating a story. …
  • The importance of practice. …
  • Check the audience’s understanding. …
  • Dress for the occasion. …
  • The handout. …
  • Expand your network. …
  • Dealing with feedback. …

What is the standard size for a conference poster?

You would need to follow their instructions or you may end up with a poster that is too big or too small for the available space. It is common for conferences in the United States to provide a 4×8 foot space (48×96 inches) to the attendees, but not always, so be careful.

How to give a great conference presentation?

This will vary slightly by field, however, I will give an example from my field – sociology – to give you an idea as to what the format should look like:

  • Introduction/Overview/Hook
  • Theoretical Framework/Research Question
  • Methodology/Case Selection
  • Background/Literature Review
  • Discussion of Data/Results
  • Analysis
  • Conclusion

How to get most out of conference posters?

What makes a good poster?

  • Important information should be readable from about 10 feet away
  • Title is short and draws interest
  • Word count of about 300 to 800 words
  • Text is clear and to the point
  • Use of bullets, numbering, and headlines make it easy to read
  • Effective use of graphics, color and fonts
  • Consistent and clean layout

More items…

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How do you present a poster at a conference?

Engage your audience Stand on one side of the poster and avoid blocking the audience from viewing your poster or the poster next to yours. Smile and make eye contact with the audience. Shake their hands and introduce yourself. Ask your audience if they would like you to present your poster to them.


How do you introduce a poster presentation?

You should introduce your poster presentation with a “1 Minute Pitch” that can sometimes stretch a bit longer than one minute. You don’t want to “give everything away” so to speak, but rather capture the audience’s interest, introduce yourself and the project, and spark a dialogue.


What does it mean to present a poster at a conference?

At most meetings or conferences, when you present a poster presentation, it means that you will display your poster and be available for viewers to ask questions about your research and how it is represented on your poster.


What makes a good conference poster?

A good academic conference poster serves a dual purpose: it is both an effective networking tool and a means by which to articulately communicate your research. But many academics fail to produce a truly visually arresting conference poster and so opportunities to garner interest and make connections are lost.


Do and don’ts of poster presentation?

DoUse the right program. PowerPoint is often used a a program to make the posters, however it is important to make sure to change the page sizes before beginning your poster.What size should my poster be? … Keep it simple. … Keep it big. … Use Legible Font. … Use Color (Sparingly) … Ensure proper printing. … Don’t.More items…


What are the rules of poster making?

10 guidelines for an awesome poster Layout and format must be organized and concise. … Use brief and simple language, better to avoid text altogether. … Present your (one!) message in a clear and logical way. … Have a unique feature to attract the audience. … Choose a catchy but conceptual title.More items…•


What should I wear for a poster presentation?

What to Wear: Dress slacks or khaki pants (not cargo pants), button-up shirt, blouse, cardigan, sweater, suit jacket, blazer, sport coat, dress shoes, knee-length skirts and dresses, heels or dress flats. What Not to Wear: Jeans, shorts, short skirts, sweat pants, sweatshirts, t-shirts, sneakers, flip flops.


How many words should a conference poster be?

This should follow a logical structure guiding the reader through the poster. The more concise your poster, the better – approximately 100 words per section is ideal [5], [6]. It is very important that your poster is not wordy. Too much text can be off-putting for the audience.


How big should a conference poster be?

Here are some guidelines for poster sizes: o 18″ x 24″ for easel signs o 36″ x 48″ for small posters o 48″ x 60″ for typical posters o 48″ x 96″ for really big posters • If you are working with a design service, contact them early to coordinate the job.


How do I make a conference poster in PowerPoint?

0:006:50How To Create Academic Poster in PowerPoint – YouTubeYouTubeStart of suggested clipEnd of suggested clipClick on the design tab here. Choose your design theme that you like you may change theme variant ifMoreClick on the design tab here. Choose your design theme that you like you may change theme variant if you don’t like the default one. And click on slide size custom.


How do you describe a poster presentation?

9:1811:55Giving an Effective Poster Presentation – YouTubeYouTubeStart of suggested clipEnd of suggested clipUse your poster as a visual. Tool points of the graphs point to the maps point to the charts. AndMoreUse your poster as a visual. Tool points of the graphs point to the maps point to the charts. And talk about what you did don’t read your poster rule.


How can I start my own poster?

7-Step Process for Making an Eye-Catching PosterWhat are the Dimensions of a Poster?Step #1: Identify the Purpose of Your Poster.Step #2: Choose a Poster Template.Step #3: Add in Your Text Content.Step #4: Add Photos and Graphics.Step #5: Customize Colors and Fonts.Step #6: Include a Call-to-Action.More items…•


What should be on a poster presentation?

Typically, a poster should contain: a title section, abstract or summary, short introduction, aims and objectives, methodology, results, discussion and conclusions.


How do you do a 3 minute poster presentation?

0:082:42Learn how to give a 3 minute presentation in under 3 … – YouTubeYouTubeStart of suggested clipEnd of suggested clipToday I’m very happy to share with you the tips of how to do a free minute presentation in threeMoreToday I’m very happy to share with you the tips of how to do a free minute presentation in three minutes.


How to talk through a poster?

As you talk through your poster, point to relevant parts of the poster so that people can follow your talk . Try not to put your hands in your pockets or behind your back. If you are already talking to someone or a small group and someone else walks up, acknowledge them by making eye contact with them and smiling.


How to make everyone feel welcome at a poster session?

Be welcoming. You should do your best to stand at your poster for the entirety of the session. To make everyone feel welcome stand to the side of the poster, making it easy for your potential audience to move closer and see the whole thing. Smile and say hello to everyone who walks past and looks at you or your poster.


What is the negative of a poster?

The main negative is that some people who may be interested and could benefit from speaking to you about your poster will take the leaflet, read it (or not) and never engage with your research again.


What to ask members of the audience?

Ask members of the audience whether you have been clear or if you should go into more detail, rather than asking if they understand, as this could make them feel stupid or ignorant.


Is it a good idea to wear a suit to a scientific conference?

While a full suit may be a little formal for poster session at most scientific conferences, dressing in smart clothing is a good idea. This may seem like an old-fashioned notion, but there are a couple of good reasons for it:


Is presenting a poster a performance?

Presenting your poster is ultimately a form of performance. In performances, whether they involve acting, music, sport or presenting, practice is a major factor in success. After all, however much of a cliché it is: practice makes perfect. Rehearse what you will say and practice presenting on your friends and family.


Why do you present a poster at a conference?

Presenting a poster at a conference or meeting is a great way to share your work with other researchers. Poster sessions can often feel like the academic equivalent of a busy street market: there are lots of people milling around in crowds, hundreds of conversations happening at once, and a huge range of potential things to do and see.


How to make a presentation for a conference?

Start with the visuals, and make them easy to understand for your audience. Use bullet points only for your text. Keep fonts consistent, a little effort goes a long way in terms of neatness. Have business cards and print-outs to share.


What are the topics that are common to present in posters?

Topics that are common to present in posters are new results or discoveries that you’ve made or a new method, or device that you and your research group have developed. Quite often you might produce a poster that presents the results that you have recently published in a paper. Whatever it is you are trying to present, …


What does a higher peak mean in a poster?

You could also put helpful arrows showing that a higher peak means a larger number of electrons and a longer tail indicates less decay. When people visit your poster, the less time you have to spend explaining what the acronyms and jargon on your poster mean, the more time you can spend discussing your results and analysis.


1. Utilise templates and tutorials

Often, the company providing the software for the virtual poster sessions will have templates available to download. Using an official template will reduce the risk of any technical issues occurring on the day, so you can focus on your presentation.


3. Include sounds and videos

A benefit of having an electronic poster is that you can include sound and videos, neither of which can be incorporated when you are presenting your poster in-person.


4. Include links on your poster

Links are another aspect that can be fully utilised in digital posters. Be sure to include external links to further reading in your poster to help your audience better understand your research.


5. Choose your location wisely

Ensure that you are presenting your research in a location that has a neutral background, to avoid drawing the audience’s attention away from your talk.


6. Practice your presentation

As you would for an in-person presentation, ensure you practice your presentation before the virtual conference, so you know what you are going to say, and have plenty of time to make modifications if there are any parts you are tripping over.


7. Check your connection

Ensure your internet is reliable and fast enough to handle the data transfer that will be involved when you are presenting your poster online. Video conferencing has speed requirements; your connection will need meet these so your video and sound don’t lag and you can be seen and heard clearly.


8. Close everything down

To maximise the processing power of your computer, help prevent glitches and avoid sharing anything other than your presentation, close all programmes down apart from your presentation. Better to be safe than sorry!


What is a poster presentation?

A poster presentation is something that helps you advertise any project you want to. It combines text and graphics to present the project in a different way. It is visually interesting and accessible. A poster presentation allows you to display your work to a large group of scholars, so you can talk about it and receive feedback from all …


What should a poster host be?

As the host of the work presented on the poster, you should be attentive, open, curious, and self-confident, but never arrogant or aggressive. Leave the visitors time and space — they can “travel” through your poster at their own discretion and pace. If a visitor asks a question, talk simply and openly about the work.


What is the rule for making posters?

Rule 7: Layout and formal are critical. As a poster maker, your canvas is a white space. You must guide the passerby’s eyes from one succinct frame to another in a logical way from the beginning to the end.


Why is the title of a poster important?

Rule 3: The title of your Poster Presentation is important. The title is always a nice way to sell your project. It is probably the only thing that the people at the conference see before they reach your poster. The title of your work should be an invitation for them to come and visit it.


What is the rule of poster?

Rule 9: Posters should have your personality. A poster is a different channel from a paper, which is conventionally dry and impersonal. You must think of your poster as an extension of your personality. Use it to draw the passerby, to take a closer look or to talk to you.


Why is it important to have everything on a poster?

The last one is particularly important for posters because of their inherent space limitations.


Why are posters used?

Posters can be used to provide supplementary information or used as a distribution medium for copies of associated papers. Posters allow you to be more analytical. Usually, only the titles or, at best, the abstracts of posters can be considered published, which means widely distributed.


How early should I arrive for a conference?

Arrive early. As the presenter, you should arrive at your assigned location at least 15 to 30 minutes before your presentation is scheduled to begin. You may need to set up your computer, arrange seating, or distribute copies of any materials you want to hand out. Conference schedules are often very tightly arranged, and you will be expected to begin promptly as scheduled.


How powerful is a graphic presentation?

Even at a high level conference, simplifying and summarizing your words with graphic presentations can be very powerful. Pictures that you may use to illustrate key points are likely to be remembered more than five minutes of talking. A graph or table can quickly summarize years worth of data.


How to get nervous when speaking in front of an audience?

Be prepared. You can combat a tendency to get nervous speaking in front of an audience by preparing thoroughly. Practice your presentation many times. Think about questions that your audience might ask and prepare some responses.


Why are some conference websites unstable?

Sometimes conference websites become unstable a few days before due dates because so many people are trying to submit at the same time. Avoid missing your ability to submit on time due to website instability by submitting early.


No.1: Traditional academic poster template

A traditional academic-style conference poster looks a lot like the one in figure below. Its sections closely resemble those of a research paper: Introduction, Materials and Methods, Results, Conclusions, References, and Acknowledgements.


A guide for poster design

My book Scientific Presentation Skills will explain what to include in each of the Presenter’s Poster sections to facilitate fruitful conversations.


No.4: Infographic style poster template

At every scientific conference, there will most probably be at least one neatly designed poster resembling the example figure below. It will immediately attract the attention of passers-by. More eyes on you promise many more fruitful conversations during the conference.


Poster design software

Now that we have reviewed four radically different poster layouts, let’s look at some tools that will help create them.


Finding images for posters

The posters will most often hold graphics with your results, flowcharts, or images that you created. But in some cases, you might need a generic image, for example, to visually demonstrate the problem you are solving (e.g. plastics littering a sandy beach if you are researching bio-degradable plastics).


Creating images for posters

If you need to create your own icon or drawing, here are some tools that will help to do it.


Other useful poster design tools

Not everyone has an eye for choosing matching colors. And we don’t have to, because tools like the Adobe color wheel help to select a color palette that is pleasing to look at. Even better, its accessibility feature offers a tool for selecting colors that ensure enough contrast for the easy readability of the poster.

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Introduction


The Conference and Your Poster


What Are You Going to Show?


How to Lay Everything Out


Putting in The Text


and Finally

  • Take business cards and remember to place your email on the bottom of your poster. You should also take a few A4 printouts of your poster. If your poster is a summary of your most recent paper, take a few print-outs of that too. If anyone has lots of questions and is hogging your stand for too long you can hand them a copy of the paper and your car…

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Key Points to Take Away

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