How to present at a conference round table discussion

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At the start of the round-table, write down people’s names (at least their first name) because you will need these later when you ask the quieter people to speak. Ask everyone to introduce themselves clearly to the whole group. 2 – understand and prepare the topic under discussion You should be comfortable discussing the topic for the table.

Here’s how to plan your way to an effective, purpose-driven virtual roundtable discussion.
  1. Set your goals. …
  2. Choose your topic of conversation. …
  3. Create your invite list. …
  4. Finalize your format. …
  5. Choose the right tools. …
  6. Host your virtual roundtable. …
  7. Evaluate your event. …
  8. Involve your attendees in the planning process.
4 days ago

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Answer

How do you write a roundtable discussion?

Topic: Define the topic of the roundtable discussion. Purpose: Establishing the purpose of the conversation will help attendees work toward a common goal. Specific questions or major points: This will help to avoid misunderstandings or vague answers. Timeline: State the start time, finish time, and any breaks.

What should be included in a roundtable meeting?

A roundtable meeting should involve a moderator who manages discussions and makes sure that each of the participants is allowed to input. Specific discussion questions. To avoid misunderstandings and vague answers, there should be a list of specific points and questions that are to be discussed.

What is the difference between a roundtable and a conference?

At a conference, for instance, a roundtable that splits attendees into breakout groups may have the goal of sharing knowledge to solve a particular problem. At a trade show, a roundtable is more likely to be a single-group discussion with an audience of attendees.

How to host a roundtable in a larger event?

When hosting a roundtable as part of a larger event, there are generally two different approaches you can take: 1. Roundtable with Audience With this option, you select a group of guest participants to take part in a roundtable in front of an audience of event attendees.

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How to set goals for roundtable discussion?

To help moderators stay focused, provide good topics for group discussions and clarity about your expectations and desired outcomes. Set lead-in questions that frame the topic and prepare a guide for your moderator on where to direct the conversation.


Why do people like roundtable meetings?

Attendees love roundtable meetings because everyone has the chance to participate in the conversation. Unfortunately, these discussions can also be a disaster… because everyone has the chance to participate in the conversation!


How to help a moderator stay focused?

To help moderators stay focused, provide good topics for group discussions and clarity about your expectations and desired outcomes. Set lead-in questions that frame the topic and prepare a guide for your moderator on where to direct the conversation.


Is a roundtable a keynote speaker?

Your roundtable discussion can be an engaging alternative to a keynote speaker. However, it’s important to know exactly what you want your attendees to gain from the format, and whether a roundtable is actually the best way to achieve your goals. Establishing goals upfront will help you run a smoother event from start to finish. It will also become the basis of your agenda (you can find our tips for a smart agenda below).


Clearly define the goals

The benefit of a roundtable is that everyone is on an equal footing and has equal opportunity to have their say. The downside is that everyone is on an equal footing and has equal opportunity to have their say!


Use an agenda

An agenda is useful for participants and the moderator to keep focused on the goal of the roundtable. While we want conversation to be free-flowing, we also need it to stay on topic.


Assign a strong moderator

The moderator’s job isn’t just to mediate arguments but also to keep everyone focused on the goals and to direct discussion so it remains productive.


Plan the space

While virtual roundtables are the method of the moment, in-person roundtables will definitely make a comeback.


Use technology to help less confident speakers

Larger roundtables or those with an audience can use apps or interactive elements to let the audience have their say or ask questions.


Offer time to meet and network

Offering a brief time before the roundtable for attendees and members of the audience, if there is one, to meet and introduce themselves can help speed the main event along.


Follow up after the event

We also suggest following up with participants after the event wherever possible.


Room setup

Tables: Hence the name roundtables, you should quite literally use round tables. Sitting in a circle ensures everyone feels involved and engaged in the conversation. We recommend seating between 5-8 people per table, depending on table size.


Facilitation Tips

Discussion Topics: This is arguably the most important part of hosting a roundtable. The best way to decide on discussion topics is to go straight to the source: the attendees. Rather than trying to guess what they want to talk about, just ask them!


What is a roundtable meeting?

Roundtables are one of those constructive conference formats that unleash the expertise of professionals in a friendly discussion where everyone has the right to contribute. Typically a roundtable meeting brings together several industry professionals who aim to solve a problem by providing equal inputs into strategy development.


The positive features of a good roundtable meeting

Running a roundtable meeting requires a deep knowledge of its key features. To enable conditions that would make a roundtable successful, get acquainted with the positive qualities of such events:


Who benefits from a roundtable meeting format?

In fact, roundtables can be organized by any business, a public or private organization, or association. However, the context for such meetings should be very specific. Check out some major goals for organizing a roundtable meeting:


How to Run a Roundtable Meeting Step by Step

To develop a working roundtable meeting strategy, follow this step-by-step guide:


The essential tips for running a successful roundtable meeting

Running roundtable meetings can be tough. To strengthen your strategy, use the following tips on how to run a roundtable meeting:


Conclusion

Organizing a successful roundtable meeting requires full concentration on the event focus, agenda, and discussion moderation. To automate the major organizational processes for a roundtable setup, get started with GEVME for free.


Define your goals

Your roundtable discussion can be an engaging alternative to a keynote speaker. However, it’s important to know exactly what you want your attendees to gain and whether a roundtable discussion format is actually the best way to achieve your goals. Establishing goals upfront will help you run a smoother event from start to finish.


Plan your space

With the impact of COVID-19, roundtable group discussions have changed to accommodate remote attendees and smaller groups (or bigger spaces). Before inviting your attendees, it’s essential to check out the recent CDC regulations that may impact your event, like the requirement to wear masks or social distance.


Invite the right people

Like selecting a keynote speaker, who you choose to moderate the conversation could be the difference between a good event and a flop. A strong moderator will know exactly how to facilitate a roundtable discussion and can keep things on track if the conversation stagnates. Here are some quick suggestions for finding the right candidate:


Prepare a brief for facilitators

When you’ve set goals for your roundtable discussion, consider how your event might achieve them. Be very clear about what points you want attendees to discuss to avoid getting stuck on a single issue. To help moderators stay focused, provide good questions to ask in a round table discussion and clarity about your expectations and desired outcomes.


Set an agenda

Give every attendee a copy of the agenda to keep them focused and informed. Your agenda should outline:


Record and share the results

Where possible, record each roundtable group discussion or have an extra set of hands to transcribe the major points and outcomes. A successful conversation will produce content that is valuable to both your attendees and your event branding.


How to run a successful conference or corporate event

A roundtable discussion is one piece of a much larger puzzle when planning a successful conference or corporate event. Ensure yours is a success from start to finish with simplified registration for your next corporate event.


Why is round table discussion important?

Round-table discussions can be a really useful way to discover and share direct experience with peers and colleagues. A good round-table discussion is quietly facilitated by someone who knows the subject matter enough to include interesting questions and can ensure that everyone has a voice.


Do you need to know everything about a table?

You should be comfortable discussing the topic for the table. You don’t need to know everything about it, but you do need to know enough to be able to comment and steer the discussion and to bring the discussion back on topic if it has veered too far away. If necessary do some reading beforehand to refresh your memory so you can recognise trends or keywords during the discussion.


Why do presenters take notes during discussion?

The presenter typically takes notes during the discussion so that the response can be narrowly focussed. The discussant may communicate with the presenter while preparing prior to the presentation. As a discussant, ensure not to take too much time. Leave time for the presenter to respond.


What happens if you go over time in a conference?

If you go over time, the chair of the session may cut you off regardless of where you are in your presentation. Because of the time limit, a conference presenter typically begins with the introduction presenting the motivation/significance of the research question and then immediately states key results thereafter.


How long should a presentation be?

Presentation: 20 minutes. It is extremely important for the presenter to follow the given time guidelines. Beginner presenters consistently make the mistake of taking too much time. Plan your presentation to be 25 minutes or less. Practice your presentation while timing yourself.


Can you present everything in a paper?

You will not be able to present everything in your paper. Focus on the most important highlights. Let the last part of the planned presentation be topics such as applications of the main results or future research agenda. These can be cut out if you run out of time when presenting.

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