How to present conference notes


  1. Prepare in advance. The conference agenda will usually be announced a couple of days/weeks in advance which is the perfect timing to start preparing.
  2. Don‘t capture everything. This is a general note-taking tip but is also highly relevant for conferences. …
  3. Consider digital note-taking over analog note-taking. There are a bunch of obvious reasons for taking digital notes in general, especially for conferences: Notes are better organized and can be …
  4. Ask questions and ask them now. Remember you have noted some questions while doing the research before attending the event? Ask them now.
  5. Follow a note-taking method. We highly recommend following a method for effective conference note-taking. Your notes will be more organized which allows you to review them easily.
  6. Take breaks to review and summarize your notes. It is an ambitious goal to attend every single talk at a conference, given that lots of them might actually overlap.
Seven Ways To Bring Back To The Office What You Learned At A Conference
  1. 1 – Take notes. …
  2. 2 – List your current challenges in advance. …
  3. 3 – Create a to-do list as quickly as possible. …
  4. 4 – Take pictures of key slides. …
  5. 5 – Make a list of all tools you have to try. …
  6. 6 – Keep the slides in your favourites.
Oct 17, 2017

How to take notes during a conference?

This is a general note-taking tip but is also highly relevant for conferences. Talks or presentations are usually short and trying to blindly copy everything that is being said, won’t allow you to listen and actually understand the content. Instead, try using your own words to summarise the main ideas or concepts while taking notes. 3.

How to write an effective conference presentation?

The key to an effective conference presentation lies in being well-prepared. Here are a few tips that will make the process smoother for you: 1. Write your paper with the audience in mind: A conference paper should be different from a journal article.

How do you present a research paper in a conference?

Presenting your Paper Arrive early. Speak TO your audience, not AT them. Include graphs, pictures or tables when possible. End with a strong conclusion. Follow up with conference organizers.

Do you need a presentation handout template for a conference?

Some conferences require that handouts be given to audiences. If you present in such a conference, then know that you don’t need to do everything from scratch. You don’t even need to look for a presentation handout template. You can just submit a copy of your full-page slides or your notes pages.


How do you present a conference paper?

Present Your PaperBegin by stating the purpose or goal of your research. Tell the audience why your work is important.Provide a very brief literature review. … Move on to the main points of your own research.Conclude by reiterating the importance of your research and emphasizing the key points.

How do you present well in a conference?

0:425:31Tips for Conference Presenting! – YouTubeYouTubeStart of suggested clipEnd of suggested clipMaking your slides. Before you even start making your slides you should check what dimensions they’MoreMaking your slides. Before you even start making your slides you should check what dimensions they’re after. So you can best make use of the space.

How do you start a conference presentation?

Follow these steps to start a presentation effectively:Tell your audience who you are. Start your presentation by introducing yourself. … Share what you are presenting. … Let them know why it is relevant. … Tell a story. … Make an interesting statement. … Ask for audience participation.

How do I report back from a conference?

To help you in writing the report, follow these simple steps:List down the people. … Write the original goal of the event. … Write down the highlights. … Write down the lessons you learned. … Write about notes and expectations. … Finish the report within 72 hours. … Proofread. … Learn from the experts.More items…

What makes a good conference paper?

What makes a good conference paper? The qualities that make any piece of research-based writing good–clarity, substance, insight, and stylistic flair–all apply here. The main difference is that you prepare a conference paper for oral presentation.

What is the 6 by 6 rule for a presentation?

A good way to keep yourself in line is by remembering the 666 rule. Presentation University recommends slides shave no more than six words per bullet, six bullets per image and six word slides in a row.

How do you write a conference summary?

How to write your next meeting summary1 Take detailed notes during the meeting. … 2 Highlight key decisions made. … 3 Assign clear action items during the meeting. … 4 Share the meeting notes with all attendees. … 5 Include a note highlighting what was agreed in the meeting. … 6 Attach supporting documents, if necessary.More items…•

What should we do after conference?

What Do You Do After a ConferenceReach out to say thank you. … Disseminate surveys. … Update your conference website. … Send periodical newsletters and updates. … Get organized and ready for your next conference.

How do you summarize an event?

Tips for writing a great event descriptionWrite a short, snappy event title. … Put the tastiest bits upfront in the summary. … Give us information, not opinion or rhetoric. … If your initiative has a suite of different activities and events, give examples. … Tell us who your experts and speakers are. … Include an captivating picture.More items…

How do you mingle at a conference?

Be fearless, and let the other person do most of the talking: Approach, shake hands, introduce yourself, ask a “simple-start” question (see #11 below), stop talking, and listen. People love to talk about themselves, so let them.

How do you approach someone in a conference?

Tweet ThisRelax, everyone is there to connect. … Talk to the person seated beside you. … Approach someone who asked a great question. … Ask a question yourself. … Pay attention to your body language. … Hang out near the food or drink areas. … Bathroom conversations don’t have to be off-limits. … Sit in the lobby.More items…•

How should an attendee prepare for a conference?

Prepare For Your Next Conference With 9 Key Networking TipsDefine your Conference Goals. … Get To Know The Event and Attendees. … Find Out About Networking Events. … Order New Business Cards. … Dress to Impress. … Update Your Online Profiles. … Prep Your Tech. … Record Sessions or Take Detailed Notes.More items…

Why do people take notes at conferences?

If you ever attended a conference, you should have noticed that almost everyone is equipped with a paper notebook or tablet and that for a good reason: To take notes. You could be the king of small-talk with the memory of a trivia world-champion but if you don‘t take notes during an exciting and exhausting conference, chances are high you‘ll forget something like an important thought or contact information. So taking notes during an event is the single best tip we want to share that will help to maximize your participation‘s return-on-investment. Below, we share 6 tips, how you should approach conference note-taking.

What is the best note taking system for conferences?

Your notes will be more organized which allows you to review them easily. The best note-taking method for conferences is the Cornell note-taking system. Main ideas of sessions can be noted in the main section of the page, whereas small comments or reminders can be added to the side.

Why do we take longhand notes?

Scientists found out that taking notes longhand will help you to remember and digest information more easily, so we recommend to mainly take handwritten notes during conferences. However, sometimes you may want to type a few words or sentences with your keyboard.

Why do people take digital notes?

There are a bunch of obvious reasons for taking digital notes in general, especially for conferences: Notes are better organized and can be backed up and can also be shared easily. However, there are a few more unpopular advantages, especially for digital handwritten notes on a tablet, that we want to outline here. A.

How to optimize a conference takeaway?

In order to optimize your conference takeaways, make sure to research the topic, the speaker, and the agenda. While researching, start taking notes already so that you‘ll have them available during the conference.

Is it bad to attend a conference?

Let’s be honest. Participating in a conference can be a huge waste of money. Ticket prices for popular conferences are skyrocketing nowadays. The prices are usually justifiable since it is basically the only time that you can sit right next to leading industry experts and exchange thoughts with them while enjoying a complimentary glass of wine.

Is it good to take breaks at a conference?

It is an ambitious goal to attend every single talk at a conference, given that lots of them might actually overlap. Taking breaks isn’t only good for networking or regaining focus but also allow you to take a look at your notes in order to digest them. Scan through your notes, highlight key points, and follow up with other attendees in case you have missed anything or compare your notes with them. Take the chance before it is too late.

How to be accepted as a final presenter at a conference?

Experts in the field will review your paper and return it to you for editing or further research. Cooperate with these revisions if you wish to be accepted as a final presenter at the conference. As before, return each stage of the paper on time.

How to present a presentation?

The best presentations are organized but given in a loose, conversational style. Use your slides to organize your speech, but do not read every word on every slide, or you will bore your audience. At the same time, avoid getting too technical in details, which the audience likely will not be able to absorb as part of a busy day.

What to do if you don’t see your idea on the call for papers?

If you have an idea that you do not see listed in the call for papers, you should contact the organizers of the event to ask if they would consider your idea . Some conferences are more flexible in the papers they will accept, but you should not just assume this without checking.

How to write an abstract for a conference?

Prepare an abstract. In most cases, your abstract will determine whether or not you are accepted to speak at the conference. Therefore, it’s crucial that you submit a clear, concise, and interesting abstract. Be sure to identify the purpose of your paper, explore the pertinent issue, explain your methods, and describe your results.

What is call for papers?

Meet the paper specifications. The call for papers will generally include details about the length and style of presentation that is expected. In some cases, there may be several options to choose from. These formats often include including paper sessions, poster sessions, workshops, or breakout discussion groups.

What to do if your acceptance letter does not answer questions?

If the acceptance letter does not answer any questions you may have, you should call the organizers and ask.

How to find conferences accepting proposals?

Look for calls for papers or presenters. You can narrow your search more specifically to find conferences that are accepting proposals for presentations. Check the websites for any upcoming conferences that you find to see if they are still accepting papers or presentations. You can also run a general search using the phrase “call for papers” or “call for proposals” along with your subject area.

How to get used to a conference room?

Conference rooms and halls have a special atmosphere that can rub off on presenters. Checking out the exact room where you have to present will help you to get accustomed to the special set up of the room: How is the audience seated? Where is the presenter desk? How large is the room? … All these things impact you during your talk. Check it out the day before or at least an hour before your talk, and it will help you to cope with any of its particularities. Also, don’t forget to test your presentation file in the room – whether from your own or from a presenter laptop. Does your presentation display well?

Where to rehearse a conference talk?

If possible, try to also rehearse your talk in a room or a space which is different from where you usually are at your institute. It could be an empty classroom or lecture hall. This will already give you a feeling of how different it is to present in a room you are not familiar with in the preparation phase, which will be the case for your conference talk.

How to introduce yourself in a talk?

At the beginning of your talk , welcome the audience and tell them how grateful you are they are all here to listen to you. Introduce yourself very briefly, unless a chair person has done so already (if so, thank the chair for the nice introduction). Address the audience again at the end of your talk and offer to answer questions.

How to check how long a presentation is?

Use a watch to check how long your presentation is. Start checking your time once you have some fluency in your delivery, so only after a couple of rehearsal rounds. If your talk is too long, cut something out. Only you will miss it.

How to write a research presentation?

Typically, you start with a short intro about yourself, the topic and the specific research question that you addressed. Then, you follow with what you did and what you have found . Towards the end, you state your key message that you want the audience to remember. Probably, you also want to point out some of the open questions that resulted from your work. Make sure you have a clear beginning and a clear ending.

What is the first presentation?

The first presentation is a unique experience. It’s a right of passage that all researchers go through at some stage. Whether it’s your own motivation that brings you to a conference presentation, or a supervisor encourages you to go for it, it’s a great thing to do. For the first time, you”ll actively interact with your academic peers …

How to present a lot of text on a slide?

Reduce it to a minimum, i.e. a few keywords on slides and learn the rest by heart so you can present it fluently. Put the text in a large font size , usually much larger than you think necessary. If you end up with slides that contain only a few words in large text size – nobody will be unhappy, because it is easier to follow.

How to make a conference presentation?

Here are a few tips that will make the process smoother for you: 1. Write your paper with the audience in mind: A conference paper should be different from a journal article. Remember that your paper is meant to be heard, not read.

What is the key to a successful conference presentation?

The key to an effective conference presentation lies in being well-prepared. Here are a few tips that will make the process smoother for you:

How to practice self love?

Practice self-love consciously. Each night, thank yourself for all that you’ve done over the day. Each morning, look in the mirror, smile, and hug yourself.

How long should a presentation be?

2. Adhere to time limits: Generally, paper presentation sessions at conferences are 20-30 minutes long, so prepare your material accordingly. Also, be prepared for any last-minute changes in session timings. If you have been allotted 20 minutes, be ready with a short skeleton outline, just in case the speaker before you has overshot his/her time limit and you only get 10 minutes to present. Conversely, keep some extra material handy because you may get 30 minutes instead of 20.

What to do if you don’t understand a question?

If you don’t understand a question, you could ask for it to be rephrased. Don’t worry if you don’t know the answer to one or two questions: you can thank the person for raising it, saying that you have not explored this angle, but will definitely think about it. If there are no questions, you can give a cue by pointing out a weakness of the paper. However, don’t be too bothered if there aren’t any questions even after you’ve asked a few times.

Is it scary to present at a conference?

However, while it is no doubt an exciting experience, it presents a scary prospect for most researchers. It is natural for even senior and experienced researchers to feel a tad nervous while addressing a large audience, but for young researchers who are presenting for the first time, the whole process can be overwhelming.

What is the purpose of attending conferences?

Attending conferences is also (and maybe even more importantly) about meeting people! So consider setting aside a few pages in your notebook where you can jot down information about the folks you meet and the conversations that arise.

Why do we share notes online?

By sharing your notes online not only do you create a digital archive for yourself, you also can help others internalize the ideas that were shared. On top of that, you open the door to continuing conversations around those ideas.

What are the categories of sketchnoting?

I like to break sketchnoting down into four categories: text, layout, imagery, and color. How will you use each of those elements in your notes?

Is in the moment sharing coupled with some after the fact reflecting a useful combination?

For me that in-the-moment sharing coupled with some after-the-fact reflecting is a useful combination.

Why do we take notes in meetings?

Meeting notes enable professional success. By taking notes in meetings, you are potentially helping your career just as you’re making yourself more successful at work. When you share these notes with colleagues or your boss, well-written meeting notes establish you as an organized person and as a leader.

Why do we expect attendees to take their own notes?

Expecting attendees to take their own notes opens the door to misunderstandings and is a waste of time. Instead, give everyone access to the same shared document so there’s one source of meeting note truth. Participants can focus less on note-taking and more on the issues at hand.

What is the onboarding process?

The onboarding process plays a crucial role in customer retention, and it’s one where you may decide to share your meeting notes with your customer to follow along.

What is Hugo meeting?

Hugo is meeting management software. All of the templates in the library here are also available in the template library within your Hugo account. To pre-load your account with one of these meeting note templates when you sign up, do the following:

Why is it important to have a meeting note for qualifying leads?

Well-structured meeting notes will help keep your qualifying questions on track, even if the meeting veers in a different direction.

What user stories match the sprint goal?

What user stories match the sprint goal? Share this with your team prior to the meeting so they can contribute. Break each user story down into individual tasks. Make sure each task has as much information as possible. Include important metrics.

What does “keep everyone in the loop” mean?

Keeping everyone in the loop means sharing meeting notes with folks who weren’t in the room. Just don’t rely on email as your only channel––Slack and other chat programs are great venues for follow-ups since they provide an immediate and direct way for all vested parties to push things forward.

Why is it important to take notes on conference calls?

The most important reason for taking notes is that it improves retention.

Where to put meeting summary in notes?

Another useful strategy is to include a quick meeting summary at the top of your notes. This is useful for people who may not have time to read through all your notes but need to know the most important information discussed during the call.

Why do we record a call?

Finally, a recording of the call allows the notetaker to review and ensure the accuracy of their notes.

What is action plan in meeting notes?

Action plans: If there is some sort of actionable plan decided upon during the meeting, then that needs be reflected in the notes. Be as detailed as necessary so that anyone reading the notes knows what is expected and from whom.

How to organize notes?

Organize your notes into sections that are easy to follow, preferably in chronological order and by topic. Once organized this way, the bulk of your notes can still include the most pertinent information as discussed in the tip above.

How to ensure that there is an accurate account of any conference call?

The best way to ensure that there is an accurate account of any conference call is to record it . Make sure that whatever method or service you are using for your call includes a way to record the call.

Why do people record calls?

Recording a call has multiple benefits. First, it allows people who were not able to join as the call was happening to listen to the call later when they are able. It also provides another way for everyone to go back and listen to the most important parts of the call.


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