How to produce a virtual conference


  • 1. Use video if at all possible. …
  • 3. Make sure your speakers have customized their presentations for a virtual audience. …
  • 4. Keep the session interactive. …
  • 5. Do a comprehensive A/V check – and take it seriously. …
  • 6. Plan for technical issues. …
  • 7. Provide the audience with takeaway material.

Part of a video titled How to produce a virtual conference - YouTube


You gotta get the agenda. And the schedule. Down. And you have to collect content like pre-recordedMoreYou gotta get the agenda. And the schedule. Down. And you have to collect content like pre-recorded clips if you’re going to put those into your virtual conference.


What are virtual conference ideas?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle.

How can I promote my Virtual Conference on social media?

Virtual conference social media ideas: Host a contest, such as a raffle or a user-generated-photo contest Create a hashtag for your event. This helpful guide from Whova can show you how. Use interactive elements to engage your audience, such as Instagram story polls or augmented reality filters

Should you host a virtual conference or summit?

Deciding to host a virtual conference or summit – also referred to as an online conference – often seems like a a natural move for expertise-based businesses that already host face-to-face events or that are looking for new approaches to online education and events. As I’ve already argued, they can be a great business model.

How to build hype for your virtual conference?

You can build hype for your event by running special campaigns on your social platforms. Though online symposiums are still a relatively new concept, social media promotion is sure to become one of the key virtual conference best practices.


How do you throw a virtual conference?

10 tips for hosting virtual eventsSet clear goals from the start. … Choose the right platform to host your virtual event. … Choose the right time for your event. … Promote your virtual event. … Develop a clear agenda that includes speakers and timeframes. … Include moderators at your event. … Engage your audience. … Prepare to troubleshoot.More items…

How do you make a virtual conference interactive?

9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…

How do you start a virtual conference presentation?

1:103:035 tips to ace your next virtual conference presentation – YouTubeYouTubeStart of suggested clipEnd of suggested clipHave a good light source positioned toward your face and not behind you avoid dark colors. And anyMoreHave a good light source positioned toward your face and not behind you avoid dark colors. And any clutter in your background. And keep kids pets and other distractions out of the way.

How do you host a fun virtual event?

37 Virtual Event Ideas for Your Next Online EventPersonal Trivia Turned Into a Virtual Game. … Real-Time Illustrations During Sessions. … Live Games or Competitions. … Virtual Concert. … Health and Wellbeing Activities. … Build Unique Immersive Environments. … Attract Star Talent. … Cooking or Cocktail Class.More items…•

How do you engage participants in a virtual meeting?

Based on the findings, here are five ways to make virtual meetings better:More immersive video meeting experiences. … Tools that help reduce disruption. … Implement company branding and presence on the screen. … Boost engagement between audience and speaker. … Make content video-ready.

How do you make a good virtual presentation?

12 Practical Tips for your Next Virtual PresentationResearch your Audience Well in Advance. … Be Vigilant with Technical Checks. … Embrace the Use of Technology and Visual Aid Tools. … Start with an Agenda in Mind. … Reduce and Eliminate Distractions. … Stick to Short, Punchy Sentences. … Interact with your Audience.More items…•

How do you make a good presentation on Zoom?

Zoom presentation tips to bring human connection into virtual…Do your homework. … Tell a story. … Visual vs. … Let your audience hear and see you. … Make sure your Zoom presentation flows. … Body language is worth a thousand words. … Don’t hide behind the slides. … Activate your audience.More items…•

How do you deliver a good virtual presentation?

Tips for delivering an effective virtual presentationPrepare ahead. … Pave the way for a good start. … Body content needs to be in logical sequence. … Keep focused. … Show only the important visuals. … Seek the attention of your audience. … Keep your audience focused. … Learn to use the technology smoothly.More items…

How do I make my session more interactive?

13 Ways to Make your Online Sessions More Engaging & InteractiveLet participants know what to expect. … Use names. … Create an atmosphere that encourages participation. … Make it participant-centered. … Use the FULL features of Zoom. … Divide up into smaller groups. … Use collaboration tools. … Use thinking routines.More items…•

How can I make my conference more fun?

10 Ways To Make Your Conferences InterestingIce Breaker Sessions. Most attendees feel awkward when they are in a room full of strangers. … Make it Interactive. … Emcee To The Rescue. … Storytelling To Grab Attention. … Breakout Sessions. … Video Montages. … World Cafe Discussions. … Props Over PowerPoint.More items…•

What are virtual conference ideas?

Virtual conference ideas are activities and features that attract and engross telecommuting event attendees. Virtual conventions lack the tradition…

What are some good virtual conference ideas?

The best virtual conference ideas utilize the advantages of the web and meaningfully engage attendees. Some great virtual conference ideas are mult…

How does a virtual conference work?

To create a virtual event, first research and select the software and equipment you will need to execute your event. Once you choose your technolog…

How to create a virtual conference?

1. Create a Vision & Game Plan for Your Virtual Conference Event. To the drawing board! Wonderful, you’ve decided to plan your first virtual event. First, you need to lay a foundation that will attract the best speakers and most qualified attendees through your vision.

Why do people sign up for virtual events?

Remember This: People will sign up for your virtual event because they want access to valuable content or to get closer to industry leaders in a no-strings-attached environment. Make sure to let your speakers know that they shouldn’t pitch directly to attendees to avoid any awkward situations. 4.

Why are some speakers skeptical about agreeing to speak?

Some speakers are skeptical about agreeing to speak because they don’t know how much of a time commitment it will be. If you use an awesome e-mail template and offer to create their promotional material, you can make onboarding a breeze for potential sponsors.

What is virtual conference?

In many ways a virtual conference can and should mirror what happens at a face-to-face conference. By having elements like keynote presentations, breakouts, and opportunities for networking, you’ll align with learner expectations and increase the chances that they will take a chance on a virtual event.

What are the criticisms of virtual events?

Mix in meaningful social. One of the typical criticisms of virtual events is that you don’t manage to get the same networking and interaction that you do with face-to-face events.

What do vendors want?

What most vendors want is a well qualified audience – that is a group of people who clearly possess the characteristics of the vendor’s target customers. If you can offer the chance to get in front of such a group, then you can greatly increase the efficiency of the vendor’s sales process – and that is valuable.

What is the best way to differentiate your event as a professional effort?

Providing for clear, competent learner support is one of the main ways you can differentiate your event as a professional effort. And, if you want to position it as a premium offering, you definitely need to provide good support.

Can you skip a face to face conference?

One of the big advantages of a face-to-face conference is that the attendees are essentially “captive.” Yes, they can skip out on sessions if they need to, but the fact that they are physically present greatly increases the chances that they will participate in most of the experience.

Can you work with vendors as sponsors?

Depending on your business, working with vendors as sponsors may not be a part of your current business model. A virtual conference offers a great opportunity to expand into this area.

Is virtual conference more risky?

In my experience, virtual conferences are significantly less risky and time-intensive than many of the alternatives, but that doesn’t mean they are easy and that they don’t take time. If I were to add a tip to the list above it would be “ Start well in advance !”

What is virtual conference?

Virtual conference ideas are suggestions for creating engaging and memorable online events that attract significant audiences. Because virtual events are different experiences than in person events, you need to approach your seminar from a new angle. These ideas also work for virtual retreats. Specifically, this list includes: …

Why are virtual daycares so popular?

Because guests will attend your conference from the comfort of home instead of the seclusion of an event center, there is a possibility that kids may crash the affair. For this reason, some organizers are advertising virtual conferences as children-friendly to encourage the attendance of busy parents. You can take this notion one step further by offering entertainment specifically for the kids.

What is a virtual swag bag?

Virtual swag bags are collections of gifts you can send via email, no need to trek to the post office! What to include in a digital swag bag: Virtual gift cards, like Amazon or Starbucks. Trials for apps like Calm or Pandora. Subscription or access to a digital industry journal.

What is hype in social media?

Social media hype. Social media is one of the most useful digital marking tools, and one of the best ideas for marketing virtual conferences. You can build hype for your event by running special campaigns on your social platforms.

What is a schmoozing conference?

Schmoozing is one of the main draws of conferences. Guests attend these events in part to meet other industry professionals. Though much of the networking occurs in structured environments such as luncheons, cocktail hours, meet and greets, and panels, a good deal of socializing also occurs in spaces such as hallways and lobbies.

Is it harder to draw attention to a virtual crowd?

Drawing interest and maintaining attention can be harder with a virtual crowd than with a physically present group. By embracing the advantages of an online platform you can attract a wider audience and achieve favorable results.

What is virtual conference?

Put simply, a virtual conference is exactly what it says on the tin; a conference held in a virtual space. It allows remote participants to access live, interactive networking opportunities and content through their computers, no matter where they are located. A virtual conference is hosted entirely through the internet.

What are the advantages of virtual conferences?

Fortunately, one of the great advantages to a virtual conference is that networking can often be easier and more scalable than during a physical conference. Some platforms, like Remo, even offer an option to connect directly to an attendee’s LinkedIn page for easier relationship building.

What is the difference between in person and online conferences?

Online conferences and events allow you to skip the extra expenses and only pay your registration fee. Convenient.

Is virtual conferencing good?

Virtual conferencing is great, and it offers a lot of benefits to many people. The ease of scheduling and attending cannot be denied, the impact it has on the expenditure of running such events is significant and the tools for hosting them are developing all the time.

Do you need to travel to a virtual conference?

There is no need for travel, hotels or catering, you simply log on through the virtual conference portal, hit enter and are good to go. This means a virtual conference causes minimum disruption to a working day or week; with no extensive travel time required or overnight stays, attendees need only be away from their work for …

Can you attend a conference online?

With an online conference, you can attend the event from the comfort of your own office, or even from home; anywhere as long as you have a stable internet connection and a working device connected to it. They are always accessible. Often, when you attend a virtual conference, they will be recorded by the host.

Is it convenient to attend a conference?

Convenient. Conferences can be a lot of fun and very useful to attendees, but they are not always convenient. Travelling to face-to-face events by car or plane, missing out on family time and trying to get work done from your hotel room or an internet café can throw you off kilter.

What can you share in a virtual conference?

You can share updates about your business, new product launches, or upcoming sales. When you plan a virtual conference, it does require additional organization and communication, but you get the opportunity to flex your creativity, reach a global audience and acquire new customers.

What is the difference between in person and virtual conferences?

One of the biggest differences between in-person and virtual conferences is the location. Unlike in-person conferences, which are often tied to a single location, virtual conferences give you the opportunity to reach a larger audience across many countries and time zones.

What is meditation session?

A meditation session not only brings an IRL activity to the digital space, but it’s a creative way to engage with your audience, allow attendees to de-stress, and build excitement for the sessions to follow. And this is where the importance of selecting your speakers comes into play.

Planning Your Event

Before you start, it’s really important to know your goal and your audience. Clearly outline and identify your audience. Answer these questions:

Market Your Conference

A successful virtual conference depends largely on the number of attendees that show up. Leave no stone unturned to get the maximum number of attendees to your event. For this reason, your marketing strategy is essential.

Keep It Engaging

During the pandemic, webinar fatigue has become a very real phenomenon. A successful virtual conference is not one where your participants simply hop in, then hop out. Make sure you have other activities for them. Be ready to market these activities as well during your marketing campaign.

Wrap Up

Rest assured, if you follow these steps, you are sure to host a successful virtual conference. The virtual world offers great opportunities for all types of events. Explore some more ideas for different event types!

What are the advantages of virtual conferences?

Many companies would prefer to have a traditional conference, but there is one pretty big advantage that virtual conferences have over their real-world counterpart. It allows you to get speakers from all over the world, and this means you can put together the best list of speakers possible. When it comes to selecting your speakers, think global. You wouldn’t ordinarily be able to fly a speaker over from the far-flung reaches of the world, but it’s straightforward enough to get them to deliver a talk virtually, from the comfort of their office or home.

What is the difference between a conference and an online conference?

One of the key differences between a regular conference and an online conference is that the length of the talks should be different. When you’re in person, a meeting could be one or more hours, because the general ambiance makes things easy to digest. There’ll be a speaker that’s utilizing visual tools, the people in the audience will be excited and thus giving off energy, there could be lights, music, etc. In an online event, these things will be reduced, if used at all. And that means that people’s attention spans will be more reduced. So don’t give your guests a reason to click away: keep the meeting length to a minimum.

Why do people attend conferences?

People attend conferences for many reasons, and one of those reasons is the ability to network with people in their industry. Alas, this can become a little more difficult when people aren’t there in person. However, that doesn’t mean that it’s impossible — it’s just what you need to get a little creative to make it happen. One excellent way to do this is to host a virtual happy hour, during which you can put together small groups of people (make sure they’re small, since it’s hard to connect when the group is too large).

Why is content important in a conference?

The content of a conference is always important, but it becomes additionally important when it’s online. People will naturally get into the spirit of things when they’re attending an event in person and will excuse a couple of less than stellar talks because of all the other advantages that the conference brings. But when it’s online, there’s nowhere to hide — your content has to be engaging from beginning to end. After all, you’re asking people to take time out of their schedule to essentially sit in their home or office to attend. Make sure that it’s worth their time!


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